1518 Mill Rock Way, Suite 100
Bakersfield, CA 93311
Tel: (661) 616-5900
Fax: (661) 616-5890
www.provostandpritchard.com
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July 23, 2024
Husain Ali
City of Bakersfield
6901 McCutchen Road
Bakersfield, CA 93313
RE: Amendment #2 for Wastewater Treatment Plant #3 Septage Processing Unit in Bakersfield, California
Mr. Ali:
Provost and Pritchard Consulting Group (P&P) is requesting the City of Bakersfield increase the contract amount beyond what has already been contracted for the Wastewater Treatment Plant #3 Septage Processing Unit Replacement Project (Project).
The original agreement for this project dated February 2, 2022, included a budget for design, bidding, and construction assistance. Amendment #1 was approved by the City in December of 2023 for an additional $18,700 added to the Design Phase of the project.
Since that time additional coordination occurred which was attributed to the design phase of the project leading into the bid phase which began in late February and wrapped up in late April.
After this time, Provost & Pritchard has remained actively engaged with the coordination of the project prior to construction activities beginning including the pre-construction meeting on May 30 th, processing of 10 submittals, 6 resubmittals, and 2 RFIs to date. Work is not expected to begin until July 23rd and is expected to have an 8-week duration per a detailed construction received from the City of Bakersfield and W.M. Lyles.
The pre-construction meeting on May 30th was a milestone date for the project after which time we began to bill time toward Phase 3 for construction support. Submittal #1 was received on June 3
rd which began the submittal review phase of the project.
The original proposal included time for 10 submittals (not including resubmittals) and 5 RFIs. To date, 18 such submittals, resubmittals, and RFIs have been received, and it is anticipated that more will follow in the coming weeks. Additionally, the original agreement had an assumed duration of 8 weeks for Phase 3 at a time when it was unknown how long to anticipate for construction activities. Considering that the first submittals were received in early June, and construction is to proceed through the end of September, the Construction Administration phase for this project will be approximately 16 weeks, exceeding the initial budgetary proposal related to overall duration and submittal review quantity.
C
ity of Bakersfield 07/23/2024
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At this time, an additional Time and Materials budget is requested to account for the actual duration of the project and the additional efforts for submittals and RFIs, in excess of the original
proposal. To date, there is approximately $3,200 left in the budget which will be depleted with planned site visits and record drawings in the original agreement. As such, this amendment is proposed as detailed below.
Phase 03: Construction Phase
Provost & Pritchard will continue to perform tasks as outlined in the original scope of this phase for work not yet started as well as in progress work.
• Pre-construction meeting (completed 5/30)
a. No additional work to do related to this subtask
• Submittal reviews (in progress): 10 in original scope – 16 total to date including resubmittals.
a. 10 additional submittals are expected.
• RFI responses (in progress): 5 in original scope – 3 to date including revisions to RFIs
• Approximate once a week site visits for approximately 1 hour a. Approximately 8 total based on W.M. Lyles schedule
b. Additional site visits as requested by City of Bakersfield • Additional meetings and tasks to perform as requested by City of Bakersfield a. Provided there is remaining T&M budget for the project • Punchlist walk and related notes
• Receive contractor as-builts and develop record drawings Schedule:
Provost & Pritchard will continue services throughout the construction phase of the project as developed by W.M. Lyles. Current construction completion is anticipated to occur on or about September 17, 2024. Provost & Pritchard would further anticipate another 4 weeks of time for the completion of punchlist items and the development of record drawings.
Professional Fees
Provost & Pritchard Consulting Group will continue to perform services for this amendment on a time and materials basis, in accordance with the previously agreed upon Fee Schedule as indicated in the original agreement. The following table presents the requested increase to the contract budget.
C
ity of Bakersfield 07/23/2024
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Job No. 0104-623-002
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Proposed Fee – Amendment 2
Phase Fee Structure Current Contract
Amount
Requested
Increase or
Phase Amount
Phase Total
Phase 01 – Design Time and
Materials $71,700 $0 $71,700
Phase 02 – Bid Support Time and
Materials $4,000 $0 $4,000
Phase 03 – Construction Phase Time and
Materials $18,000 $20,000 $38,000
Total $93,700 $20,000 $113,700
If the scope changes materially from that described above, as a result of any entity’s decision or because of changes requested by the Owner, we will prepare a revised estimate of our fees for your approval before we proceed.
Assumptions
Assumptions listed in the original agreement and executed amendments shall remain in full force as if stated here. Additional assumptions are stated in the above scope and as follows:
• The detailed project schedule developed by W.M. Lyles, dated 6/5/24, has been used to establish an anticipated end of construction date of 9/17/24.
Terms & Conditions
The work described in this proposal would be performed as Contract Amendment No. 2 to our previously executed contract with the City of Bakersfield, dated February 2, 2022. All terms and conditions apply to this additional work. If this proposal is acceptable, please sign below and return a copy of this document to our office. This Contract Amendment proposal is valid for 30 days from the date of receipt of this amendment.
Please sign, date, and return to Adam Ojeda at Provost & Pritchard Consulting Group by emailing [email protected].
Client: City of Bakersfield
Provost & Pritchard Engineering Group,
Inc. dba Provost & Pritchard Consulting
Group
By: By:
Name/Title: Name/Title: Jeffrey Dorn, P.E.
Principal Engineer
Date Signed: Date Signed: 07/23/2024