1518 Mill Rock Way, Suite 100 • Bakersfield, CA 93311-1351 • Tel: (661) 616-5900 www.provostandpritchard.com
G:\Bakersfield_City of-1046\104623002-WWTP3 Septage Processing Unit Upgrade\000 Project Management\010 Contract - Amendments\Amendment 3\2025-0218 - Amendment 3.docx
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February 19, 2025
Husain Ali
City of Bakersfield
6901 McCutchen Road
Bakersfield, CA 93313
RE: Amendment #3 for Wastewater Treatment Plant #3 Septage Processing Unit in Bakersfield, California
Mr. Ali:
Provost and Pritchard Consulting Group (P&P) is requesting the City of Bakersfield increase the contract amount beyond what has already been contr acted for the Wastewater Treatment Plant #3 Septage Processing Unit Replacement Project (Project).
The original agreement for this project dated February 2, 2022, included a budget for design, bidding, and construction assistance. Two amendments have been approved to date in the amounts of $18,700 (Amendment #1 approved December 2023 for additional design phase budget) and $20,000 (Amendment #2 approved September 2024 for additional construction phase budget). The total amended contract value is $113,700 to date.
The project was slated to be substantially complete in mid -November when startup operations were scheduled with the equipment manufacturer. However, the City of Bakersfield and Provost & Pritchard received two Requests for Information (RFI #9 and #10) in early November which caused the planned startup operations to be canceled. These two RFIs are generally concerned with cables, conduit sizes and locations, and whether the conduits can accommodate the required number conductors or communications lines. The initial response to the RFI was considerable compared to a standard RFI response, but Provost & Pritchard did provide a response on 11/13/24 in the hopes of salvaging the planned startup dates. This proved to be infeasible as the RFI response led to additional questions from the Electrical Contractor. Provost & Pritchard has now participated in several additional rounds of plan modifications and meetings in order to provide clarity for the Electrical Contractor. Unfortunately, the Electrical Contractor submitted the original RFIs at a time when construction was very far along and failed to adequately communicate with the manufacturer of the equipment as was stipulated and specified in the Contract Documents. Provost & Pritchard has continued to work in good faith with the Electrical Contractor to keep this project moving forward.
The startup is now three months behind schedule with no definitive dates yet on the calendar. No such dates can be scheduled until these RFIs are cleared up in full and the Electrical Contractor completes their remaining scope of work. To date, Provost & Pritchard has exhausted its budget by $1,836.08 to date (2/18). Provost & Pritchard is currently working on additional drawings and information that should allow the Electrical Contractor to proceed through the completion of the project and for a startup date to be committed to by the equipment manufacturer.
City of Bakersfield 2/19/2024
WWTP 3 Septage Processing Unit Upgrade Page 2 of 3
Job No. 01046-23-002
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At this time, an additional Time and Materials budget is requested f or the budget shortfall and for anticipated additional coordination efforts to resolve the two RFIs which are believed to be the final RFIs for this project. There is uncertainty in the amount of work still to be done given the circumstances. The request is for additional compensation to account for the $3,026.48 shortfall and an additional $6,973.52 for a total proposed amendment of $10,000.
All additional budget shall be applied to Phase 03 for the Construction Phase. The phase scope of work will be largely unchanged as previously amended. Provost & Pritchard will only come to the site or participate in project related meetings when explicitly requested by the City of Bakersfield including any punchlist and startup meetings. Any unused portion of the additional budget will simply not be billed to the City.
SCHEDULE:
Scheduling is determined by the Contractor, and Provost & Pritchard will continue construction phase services through the completion of the startup of the new equipment.
PROFESSIONAL FEES
Provost & Pritchard Consulting Group will continue to perform services for this amendment on a time and materials basis, in accordance with the FY 2025 updated Provost & Pritchard Fee Schedule with this project being 2 years old and with the understanding that the previous “Library fee table” will no longer be in effect for this project. The following table presents the requested increase to the contract budget.
Proposed Fee – Amendment 2
Phase Fee Structure
Current
Contract
Amount
Requested
Increase or
Phase
Amount
Phase Total
Phase 01 – Design Time and
Materials $71,700 $0 $71,700
Phase 02 – Bid Support Time and
Materials $4,000 $0 $4,000
Phase 03 – Construction Phase Time and
Materials $38,000 $10,000 $48,000
Total $113,700 $10,000 $123,700
If the scope changes materially from that described above, as a result of any entity’s decision or because of changes requested by the Owner, we will prepare a revised estimate of our fees for your approval before we proceed.
City of Bakersfield 2/19/2024
WWTP 3 Septage Processing Unit Upgrade Page 3 of 3
Job No. 01046-23-002
G:\Bakersfield_City of-1046\104623002-WWTP3 Septage Processing Unit Upgrade\000 Project Management\010 Contract - Amendments\Amendment 3\2025-0218 - Amendment 3.docx
ASSUMPTIONS
Assumptions listed in the original agreement and executed amendments shall remain in full force as if stated here. Additional assumptions are stated in the above scope and as follows:
• No additional RFIs are anticipated at this time. Contractors have had plenty of time since early November to submit additional questions relevant to the completion of this project.
• No additional submittal reviews are anticipated as final submittals were reviewed in September.
TERMS AND CONDITIONS
The work described in this proposal would be performed as Contract Amendment No. 3 to our previously executed contract with the City of Bakersfield , dated February 2, 2022. All terms and conditions apply to this additional work. If this proposal is acceptable, please sign below and return a copy of this document to our office. This Contract Amendment proposal is valid for 30 days from the date of receipt of this amendment.
Please sign, date, and return to Adam Ojeda at Provost & Pritchard Consulting Group by emailing [email protected].
Client: City of Bakersfield Provost & Pritchard Engineering Group, Inc. dba Provost & Pritchard Consulting Group
By: By:
Name/Title: Name/Title: Jeffrey Eklund
Director of Operations
Date Signed: Date Signed: 02/19/2025