ADMINISTRATIVE REPORT
MEETING DATE: March 12, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Gregory Pronovost, Technology Services Director
DATE: February 13, 2025
SUBJECT: Resolution to dispense with bidding with The Drala Project, Inc dba The Redesign Group
Resolution to dispense formal bidding procedures in the purchase of Dell storage hardware and use of cooperative procurement contracts for the purchase of Dell storage equipment.
RECOMMENDATION:
Staff recommend the adoption of the resolution.
BACKGROUND:
Technology Services (TS) has standardized the storage equipment using Dell hardware and systems for many years. TS regularly uses standard bidding procedures to purchase this equipment, and Dell, Inc. consistently comes in as the lowest bidder. This process adds weeks to the procurement process and causes delays in purchasing and providing new equipment to support city department projects requiring this equipment infrastructure maintenance.
Bakersfield Municipal Code Section 3.20.060(D)(6) allows the City to dispense with bidding procedures when it is determined that work, supplies, equipment or materials are not available from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that such work, supplies, equipment or materials be obtained at the lowest possible cost for the quality needed by entering into a city, county, state or federal government cooperative procurement contract that was competitively awarded by another governm ental agency within the last 36 months or is one that is still current and active. After evaluating their needs, the department concluded that the above software would enhance our investigations more effectively than the Pathfinder software initially proposed.
The Drala Project, Inc dba The Redesign Group has entered into an agreement with the State of California authorizing all California local governments to procure products pursuant to the terms and conditions of the NASPO contract No. 7-23-70-5-01.
Therefore, in accordance with Bakersfield Municipal Code Section 3.20.060(D)(6), and to streamline equipment procurement, Technology Services wishes to use cooperative procurement contracts for the purchase of Dell storage equipment through The Redesign Group.
FISCAL IMPACT:
Equipment Funds
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Resolution