ADMINISTRATIVE REPORT
MEETING DATE: March 26, 2025 AGENDA CATEGORY: Consent - Bids TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: March 18, 2025
SUBJECT: Accept bid from AKA Comp Solutions Inc. ($478,452.24) for the purchase of VMware vSAN Enterprise maintenance
three-year subscription with annual payments for the Technology Services Department.
RECOMMENDATION:
Staff recommend acceptance of bid.
BACKGROUND:
Bids were solicited from suppliers for VMware vSAN Enterprise maintenance subscription renewal for a three-year term with annual payments. Nine (9) bids were received in response to the solicitation.
VMware vSAN Enterprise is a private -cloud platform providing a hyperconverged infrastructure that combines processing power, netwo rking, and storage resources into a single, integrated platform. This full-stack solution allows for simplified storage management and optimized storage utilization resulting in reduced operational costs. This purchase will renew the current VMware vSAN Enterprise subscription for a three -year subscription with annual payments as described in Exhibit A attachment . The City has standardized on VMware vSAN Enterprise products for many years.
The nine (9) bids received are as follows:
BIDDER AMOUNT
AKA Comp Solutions, Inc.
Chicago, IL $478,452.24
New Tech Solutions, Inc.
Fremont, CA $478,609.92
Miracle Software Systems, Inc.
Novi, MI $478,640.49
Saitech, Inc.
Fremont, CA $479,550.00
AlxTel, Inc.
Silver Spring, MD $480,263.34
Questivity, Inc.
Santa Clara, CA $481,167.08
Kambrian Corporation
La Puente, CA $486,000.00
The Drala Project, Inc.
Hermosa Beach, CA $529,995.00
Hypertech USA, Inc.
Tempe, AZ $588,928.68
Staff find the low bid submitted by AKA Comp Solutions, Inc., in Chicago, IL, to be acceptable.
FISCAL IMPACT:
Funds are budgeted in the Equipment Management Fund for this purchase.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Partially Signed Agreement
Exhibit A