ADMINISTRATIVE REPORT
MEETING DATE: April 9, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: March 31, 2025
SUBJECT: Dispense with bidding for the purchase of a tire roller for the Streets Division.
Resolution determining that a tire roller can most efficiently be obtained through cooperative procurement bidding procedures from Quinn Cat and authorizing the Finance Director to dispense with bidding for the purchase of one unit in the amount of $319,898.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
This purchase of one tire roller for the Streets Division within the Public Works Department will replace a unit that is more than 14 years old and past its useful life. The unit meets the criteria for replacement as determined by the Fleet Division. The unit will be replaced with a newer unit providing more efficiency.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the be st interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
Quinn Cat has entered into a competitive procurement contract with Sourcewell to offer discount pricing for their equipment. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of one tire roller fr om Quinn Cat in the amount of $ 319,898 for the Water Resources Department.
FISCAL IMPACT:
This purchase of one tire roller will use savings from budgeted replacement funds to replace previously identified and approved equipment. Funds are budgeted in the Fiscal Year 2024-25 within the Equipment Management Fund for this purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Resolution