ADMINISTRATIVE REPORT
MEETING DATE: April 9, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: March 28, 2025
SUBJECT: Dispense with bidding for the purchase of a portable pump for the Water Resources Department.
1.Resolution determining that an Atlas Copco portable pump can most efficiently be obtained through cooperative procurement bidding procedures from Power Technique North America and authorizing the Finance Director to dispense with bidding for the purchase of one unit in the amount of $49,038.
2.Appropriate and transfer $34,038 River and Agriculture Water Fund balance to the Public Works Operating budget within the Equipment Management Fund.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the appropriation to fund the purchase.
BACKGROUND:
This purchase of one Atlas Copco portable pump for the Water Resources Department will replace a unit that is more than 14 years old and past its useful life. The unit meets the criteria for replacement as determined by the Fleet Division. The unit will be replaced with a newer unit providing more efficiency.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
Power Technique North America has entered into a competitive procurement contract with Sourcewell to offer discount pricing for their equipment. The delivering dealer will be Quinn Cat in Bakersfield, Ca.
Staff recommend adoption of the Resolution to dispense with bidding for the purchase of one Atlas Copco portable pump from Quinn Cat in the amount of $49,038 for the Water Resources Department.
FISCAL IMPACT:
An appropriation and transfer in the amount of $34,038 River and Agriculture Water Fund balance to the Public Works Operating budget within the Equipment Management Fund will be necessary to complete the purchase.
Council Goal:
Innovative and Efficient City Government
ATTACHMENTS:
Resolution