ADMINISTRATIVE REPORT
MEETING DATE: April 9, 2025 AGENDA CATEGORY: CONSENT - Resolutions TO: Honorable Mayor and City Council
FROM: Gregory Pronovost, Technology Services Director
DATE: March 28, 2025
SUBJECT: Resolution to dispense with bidding for purchase of Dell workstations and equipment
1. Resolution to dispense with formal bidding procedures for the purchase of Dell workstations and equipment directly from Dell; and
2. Authorization to purchase Dell workstations and equipment from Dell in an amount not-to- exceed $500,000
RECOMMENDATION:
Staff recommends approval of the resolution
BACKGROUND:
On September 25, 2024, the City Council passed a resolution to purchase technology equipment through cooperative procurement contracts with Dell, not to exceed $500,000. The City of Bakersfield Technology Services Department is approaching this pricing threshold. They wish to continue using these cooperative procurement contracts to purchase Dell workstations and equipment directly from the manufacturer to obtain competitive prices and the best value for the City’s technology equipment needs.
Historically, Technology Services has placed equipment out to bid. This process was time-consuming and slowed Technology Services' ability to respond to department requests, and Dell was regularly awarded the purchase based on lowest bid. Passing the original resolution in 2024 has aided the Technolo gy Services Department in meeting the expectations and needs of the departments they support.
Therefore, Technology Services requests that the Council authorize the Finance Director or his designee to dispense with bidding in accordance with section 3.20.060(D)(7) of the Bakersfield Municipal Code and to purchase Dell hardware directly from Dell pursuant to the terms and conditions of the State of California NASPO contract No. 23026 / 7 -23-70-55-01 Amendment 1 , in an amount not to exceed $500,000.
FISCAL IMPACT:
Funds for purchasing workstations and equipment are budgeted and covered in the Equipment Fund.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Resolution.pdf