ADMINISTRATIVE REPORT
MEETING DATE: April 9, 2025 AGENDA CATEGORY: CONSENT - Resolutions TO: Honorable Mayor and City Council
FROM: Gregory Pronovost, Technology Services Director
DATE: March 28, 2025
SUBJECT: Resolution to dispense with bidding for purchase of Dell storage hardware from The Drala Project, Inc. dba The Redesign Group
1. Resolution to dispense with formal bidding procedures in the purchase of Dell storage hardware and use of cooperative procurement contracts for the purchase of Dell storage equipment; and
2. Authorization to purchase Dell storage hardware and equipment from The Drala Project, Inc. dba The Redesign Group, Inc. in an amount not to exceed $600,000.
RECOMMENDATION:
Staff recommends approval of the resolution
BACKGROUND:
The Technology Services Department (TSD) has standardized the storage equipment using Dell hardware and systems for many years. TS regularly uses standard bidding procedures to purchase this equipment, and Dell, Inc. consistently comes in as the lowest bidder. This process adds weeks to the procurement process and causes delays in purchasing and providing new equipment to support city department projects requiring this equipment infrastructure maintenance. Dell now only sells its storage equipment through its resellers.
Bakersfield Municipal Code Section 3.20.060(D)(7) allows the City Council to determine by resolution to dispense with bidding procedures when a local vendor or company has successfully obtained a contract that was competitively awarded by another governmental agency either within the last thirty-six months or is one that is still active and valid as a participant in a c ooperative procurement contract. The Drala Project, Inc. dba The Redesign Group has entered into an agreement with the State of California authorizing all California local governments to procure products pursuant to the terms and conditions of the NASPO contract No. 7-23-70-5-01.
Therefore, in accordance with Bakersfield Municipal Code Section 3.20.060(D)( 7), and to streamline equipment procurement for the lowest cost and best value , Technology Services wishes to use cooperative procurement contracts for the purchase of Dell storage equipment from The Redesign Group.
FISCAL IMPACT:
Funds for this purchase are covered in the Equipment Fund COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Resolution.pdf