ADMINISTRATIVE REPORT
MEETING DATE: April 23, 2025 AGENDA CATEGORY: Consent – Agreements TO: Honorable Mayor and City Council
FROM: Kristina Budak, Water Director
DATE: April 11, 2025
SUBJECT: Amendment No. 1 to Agreement 2023-151 with Meyer Civil Engineering Inc. (increase compensation $60,000; revised not to exceed $260,000) for oncall civil engineering and technical support services
RECOMMENDATION:
Staff recommends approval of amendment.
BACKGROUND: The Water Department is responsible for the City’s Domestic Water system and the Kern River System, including several canals. Periodically, the Department requires professional engineering services to maintain and improve these systems. Typical services include performing research, surveying, providing equipment startup assistance, performing calculations and studies, addressing water quality concerns, providing recommendations, and developing plans and specifications for certain projects. Such projects include, but are not limited to, hydraulic structures, waterlines, recharge basins, water wells and pumps, domestic and river water modeling and studies, water treatment, revision of City Standards, and others.
On May 9, 2023, staff advertised a request for qualifications for these services and on June 28, 2023, the Water Department entered into Agreement 2023 -151 with Meyer Civil Engineering Inc with a not -to- exceed amount of $200,000. Over the last two years, the Department has had engineering needs for weir structures, surveying, and other technical studies related to water that has exhausted the funds . In addition, due to delays in construction, construction projects Meyer Civil Engineering are currently assisting the Department with have extended past the term date of the contract and the term also needs to be extended.
Staff desire to amend Agreement 2023 -151 with Meyer Civil Engineering, Inc. to increase compensation by $60,000, with a revised not-to-exceed amount of $260,000 and extend the term of the agreement until December 31, 2025.
FISCAL IMPACT:
Sufficient funds are within the operating budget. No impact to General Fund.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Amendment No. 1 to Agreement 2023-151
2. Meyer Civil Engineering Inc., Insurance