ADMINISTRATIVE REPORT
MEETING DATE: April 23, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: April 11, 2025
SUBJECT: Amendment No. 2 to Agreement No. 2023-100 with Bowman Asphalt, Inc.
(increase $1,000,000; revised not to exceed $4,614,800 and extend the term by one year) to continue the supply of earthmoving & equipment services.
RECOMMENDATION:
Staff recommend approval of the amendment.
BACKGROUND:
On April 26, 2023, the City Council approved the annual contract for the supply of earthmoving & equipment with Bowman Asphalt, Inc., in the amount of $2,614,800; renewable annually thereafter for four consecutive one-year periods.
This contract is utilized by multiple divisions within the Public Works Department (Solid Waste, Streets and Wastewater) and by the Water Resources Department. Multiple funding sources including, but not limited to, General, Refuse, Sewer, Water and Capital Outlay Funds will be utilized for this contract.
Per the terms of the contract, amendments increasing the contract and/or extending the cont ract have been approved as follows:
Amendment 1 approved April 24, 2024; increased compensation by $1,000,000, and extended term by one year to April 25, 2025.
If approved, Amendment No. 2 will increase compensation by $1,000,000 for a revised not to exceed amount of $4,614,800 and extend the term by one year to allow the continuance of earthmoving & hauling services to the term date of April 25, 2026.
FISCAL IMPACT:
Funds are budgeted in multiple funding sources for this contract.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Amendment