ADMINISTRATIVE REPORT
MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Gary Hallen, Assistant City Manager
DATE: May 2, 2025
SUBJECT: Amendment No. 2 to Agreement No. 2023-104 with Overland Pacific and Cutler (extend term to May 10, 2026; and update the fee schedule to current rates and staffing) for right-of-way acquisition services
RECOMMENDATION:
Staff recommends approval of the amendment
BACKGROUND:
As the City continues to grow, we continue to expand our roads, to redevelop our Economic and Redevelopment areas, with our real property acquisitions, disposal of excess lands, and property management needs. The City does not currently have sufficient sta ffing and expertise in these fields to handle the current and upcoming workload in-house. The City has an immediate need for assistance with projects and specific council objectives to assist with redevelopment and blighted properties.
Therefore, in 2022 the City sent out a Request for Proposals for right of way and real estate services. As a result, on May 10, 2023, the City entered On -Call agreements with Overland Pacific & Cutler, Inc. (OPC) and Bender Rosenthal Inc. (BRI) to create a bench to perform the services needed on a timely basis as to not interfere with upcoming project deadlines.
The City and Consultants now wish to exercise their option to extend their contracts for one year to now expire on May 10, 2026, and wish to update their fee sched ule to their current rates and to indicate current key staff members.
FISCAL IMPACT:
The services provided by this agreement are funded by the departments that need specific project work for acquisitions and those departments that utilize these services have appropriation and budget authority to pay for the services under this contract.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Amendment 2 to Agreement 2023-105