ADMINISTRATIVE REPORT
MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Greg Pronovost, Director of Technology Services
DATE: May 1, 2024
SUBJECT: Amendment No. 1 to Agreement No. 2024-110 with Southstar Engineering & Consulting, Inc., (extend the term date to May 8, 2026) for professional and virtual webmaster and content management services
RECOMMENDATION:
Staff recommend approval of the Amendment.
BACKGROUND:
The Technology Services Department maintains the City ’s website for all city departments. The website provides information and access to the City’s services, programs, and opportunities. It is imperative that access to city services and information is up -to-date and regularly enhanced to provide value to the community.
On May 8, 2024, the City entered into Agreement No. 2024-110 with Southstar Engineering & Consulting, Inc. for the purchase of professional and virtual webmaster and content management services to maintain the City’s existing website to drive t raffic, enhance user experience, and promote the City’s services, events and brand;. Southstar Engineering & Consulting, Inc. (“Southstar”). Southstar conducted an assessment of CivicPlus and the City website, identifying both the strengths and weaknesses of the system. Southstar has been providing support to departmental web liaisons with changes, content creation, including but not limited to page and navigation link updates, updating calendar and agenda items, and troubleshooting. The City desires to amend Agreement No. 2024-110 to extend the term date to May 8, 2026, to continue these services.
FISCAL IMPACT:
Funding will have an impact on the department’s Equipment Fund.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Amendment to Agreement