ADMINISTRATIVE REPORT
MEETING DATE: May 14, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: May 2, 2025
SUBJECT: Dispense with bidding for the purchase of a water jetter truck for the Streets Division Sewer Maintenance.
Resolution determining that a water jetter truck can most efficiently be obtained through cooperative procurement bidding procedures from E.M. Tharp Inc., dba Golden State Peterbilt and authorizing the Finance Director to dispense with bidding for the purchase of one unit in the amount of $524,320.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase
BACKGROUND:
This purchase of one water jetter the Streets Division Sewer Maintenance within the Public Works Department, will replace a unit that is more than 15 years old and past its useful life. The unit meets the criteria for replacement as determined by the Fleet Division. The unit will be replaced with a newer unit providing more efficiency.
The City municipal code section 3.20.060 (D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowes t possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
E.M. Tharp Inc., dba Golden State Peterbilt, has entered into a competitive procure ment contract with Sourcewell to offer discount pricing for their equipment. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of one water jetter truck from E.M. Tharp Inc., dba Golden State Peterbilt in the amount of $ 524,320 for Streets Division Sewer Maintenance within the Public Works Department.
FISCAL IMPACT:
Sufficient funds are budgeted in the Equipment Management Fund for this purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Resolution