ADMINISTRATIVE REPORT
MEETING DATE: May 28, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: May 19, 2025
SUBJECT: Dispense with bidding for the purchase of front-loading refuse trucks for the Solid Waste Division.
Resolution determining that front-loading refuse trucks can most efficiently be obtained through cooperative procurement bidding procedures from E.M. Tharp Inc., dba Golden State Peterbilt and authorizing the Finance Director to dispense with bidding for the purchase of three units in the amount of $1,822,511 for the Solid Waste Division within the Public Works Department.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
This purchase of three (3) front-loading refuse trucks for the Solid Waste Division within the Public Works Department will replace units that are worn out and unreliable and meet the criteria for replacement as determined by the Fleet Division. The units will be replaced with newer units providing more efficiency.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the best in terests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
E.M. Tharp Inc., dba Golden State Peterbilt, has entered into a competitive procurement contract with Sourcewell to offer discount pricing for their equipment. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of front-loading refuse trucks from E.M. Tharp Inc., dba Golden State Peterbilt in the amount of $1,822,511 for Solid Waste Division within the Public Works Department.
FISCAL IMPACT:
Sufficient funds have been budgeted in the Equipment Management Fund for this purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Resolution
2. Quote