ADMINISTRATIVE REPORT
MEETING DATE: May 28, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: May 16, 2025
SUBJECT: Dispense with bidding for the purchase of a dump truck for the Streets Division within the Public Works Department.
1. Resolution determining that a dump truck can most efficiently be obtained through cooperative procurement bidding procedures from E.M. Tharp Inc., dba Golden State Peterbilt and authorizing the Finance Director to dispense with bidding for the purchase of one unit in the amount of $335,381.
2. Appropriate $51,381 Equipment Management Fund balance to the Public Works Department’s Operating Budget to fund the purchase of one unit.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the appropriation.
BACKGROUND:
This purchase of one dump truck for the Streets Division within the Public Works Department will replace a unit that is more than ten years old and past its useful life. The unit meets the criteria for replacement as determined by the Fleet Division. The unit will be replaced with a newer unit providing more efficiency.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the be st interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
E.M. Tharp Inc., dba Golden State Peterbilt, has entered into a competitive procurement contract with Sourcewell to offer discount pricing for their equipment. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of one dump truck from E.M. Tharp Inc., dba Golden State Peterbilt in the amount of $335,381 for Streets Division within the Public Works Department.
FISCAL IMPACT:
Funds in the amount of $284,000 have been budgeted for this purchase. An appropriation in the amount of $51,381 Equipment Management Fund balance to the Public Works Department’s Operating budget will be necessary to complete the purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Resolution
2. Quote