ADMINISTRATIVE REPORT
MEETING DATE: May 28, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: May 16, 2025
SUBJECT: Dispense with bidding for the purchase of a sweeper for the Streets Division within the Public Works Department
Resolution determining that a sweeper can most efficiently be obtained through cooperative procurement bidding procedures from TYMCO, Inc. and authorizing the Finance Director to dispense with bidding for the purchase of one unit in the amount of $553,666.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
This purchase of a model 500x sweeper for the Streets Division within the Public Works Department will replace a unit that is more than seven years old and past its useful life. The unit meets the criteria for replacement as determined by the Fleet Divisio n. The unit will be replaced with a newer unit providing more efficiency.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is i n the best interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
TYMCO, Inc., has entered into a competitive procurement contract with Sourcewell to offer discount pricing for their equipment. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of one mod el 500x sweeper from TYMCO, Inc. in the amount of $553,666 for Streets Division within the Public Works Department.
FISCAL IMPACT:
Sufficient funds are budgeted in the Equipment Management Fund for this purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Resolution
2. Quote