ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2025 AGENDA CATEGORY: Consent - Bids TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: June 3, 2025
SUBJECT: Accept bid and approve Annual Contracts or Tree Trimming Service
1.Agreement with Rancho Tree Service ($500,000)
2. Agreement with General Tree Service, Inc. ($500,000)
RECOMMENDATION:
Staff recommend acceptance of the bid and approval of the contracts.
BACKGROUND:
Bids were solicited for an annual contract for tree trimming services for the Recreation and Parks Department. Seven bids were received in response to the solicitation. The contract award is for a one - year period; renewable annually for four consecutive one -year periods at the City’s option and upon mutually agreeable terms.
The bids solicited were based on a list of tree pruning, removal, and other related service desc riptions with estimated quantities. The successful contractor(s) will provide tree trimming services at various City locations on an on-call as needed basis. (Spreadsheet attached) This contract is primarily utilized by the Recreation and Parks Departmen t with occasional usage by the Streets Division.
The seven bids received are as follows:
BIDDER AMOUNT Responsive (Yes/No)
Rancho Tree Service
Bakersfield, CA $837,002.25 Yes
General Tree Service, Inc.
Bakersfield, CA $847,625.00 Yes
T&S Tree Services, Inc
Bakersfield, CA $900,000.00
No. The bid security is not
issued by the bidder
themselves, rather an
unrelated entity. The bid
security submitted is
unacceptable, deeming the
bidder as disqualified.
Community Tree Services, LLC
Royal Oaks, CA $1,049,999.50 Yes
Mariposa Tree Management, Inc.
Irwindale, CA $1,084,950.00 Yes
West Coast Arborists, Inc.
Anaheim, CA $1,299,500.00 Yes
West Coast Tree Service, Inc.
Anderson, CA $1,907,250.00 Yes
Budgeted funds in the amount of $1,000,000, based on annual budget estimates, are available to fund this service. Staff recommend awarding 50% of the contract value to the lowest overall bidder, Rancho
Tree Service, and the remaining 50% of the contract value to the second low bidder, General Tree Service, Inc. The split award, permitted under the bid specifications, will help ensure a constant and reliable source of tree trimming service.
FISCAL IMPACT:
Funds in the amount of $1,000,000 are available in the General Fund for this contract.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Bid Tabulation
2. Partially signed Agreement – Rancho Tree Service
3. Partially signed Agreement – General Tree Service, Inc.