ADMINISTRATIVE REPORT
MEETING DATE: June 11, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: June 3, 2025
SUBJECT: Amendment No. 4 to Agreement No. 2021-144 with CCS Facility Services. (increase compensation by $87,000; revised not to exceed $418,120) to continue the supply of janitorial maintenance for City Hall North.
RECOMMENDATION:
Staff recommend approval of the amendment.
BACKGROUND:
On June 16, 2021, the City Council approved the annual contract for the supply of janitorial maintenance with CCS Facility Services, in the amount of $82,140; renewable annual ly thereafter for four consecutive one-year periods.
The City has utilized outside janitorial services for City Hall North since inhabiting the building in 2008. This has proven to be a cost-effective way to provide these services.
Per the terms of the contract, three (3) amendments increasing the contract and/or extending the contract have been approved as follows:
Amendment 1 approved June 15, 2022; increase $82,140 and extended term by one year to June 15, 2023.
Amendment 2 approved June 14, 2023; increase $82,140 and extended term by one year to June 15, 2024.
Amendment 3 approved June 12, 2024; increase $84,700 and extended term by one year to June 15, 2025.
The City may exercise the option to extend the term of the agreement w ith price adjustments based on a combined evaluation of increases in labor costs based on the Occupational Employment and Wage Index using classifications applicable to the work as published by the State of California Department of Industrial Relations for the Kern County locality and price of materials and overhead based on the U.S. Department of Labor Producer Price Index.
CCS Facility Services has offered to extend their bid price with a 2.51% increase which is allowable per the bid specifications and falls below the U.S. Department of Labor Producer Price Index increase of 4.0% If approved, Amendment No. 4 will extend the term by one year and increase compensation by $87,000 for a revised not to exceed amount of $418,120 to allow the continuance of jan itorial maintenance for City Hall North to the final term date of June 15, 2026.
FISCAL IMPACT:
Funds are budgeted in the Public Works Department’s operating budget for this contract.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Partially singed Amendment No. 4