ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2025 AGENDA CATEGORY: Consent – Bids TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: June 13, 2025
SUBJECT: Accept Bid and Award Contract for City Hall South Annex Remodel
1. Accept Bid and approve contract with JL McDaniels Companies, Inc. (DBA McDaniels Construction) for $792,599.37
2. Authorize Change Order(s), as necessary, up to $80,000 in City-controlled contingency for unforeseen conditions encountered during construction of said project. (Ward 2)
RECOMMENDATION:
Staff recommends acceptance of the 2 nd Low Bid, approval of contract, and approval of C ity-controlled contingency.
BACKGROUND:
The Remodel of the City Hall South Annex includes a 4,594 square foot renovation of the basement as part of a multi -year modernization for the building. The scope of work includes demolition, interior partitions, mechanical, electrical, plumbing, and finishes. The project will provide staff with updated ADA restrooms, additional workspaces, and a new breakroom.
Item No. 1 The Engineer’s Estimate for this project was $800,000.00.
On May 29, 2025, the City receiv ed five bids for this project. One bid from RRR Pirooz Engineering was deemed non-responsive due to the lack of a notarized non-collusion affidavit. The bids are as follows:
JL McDaniels Companies Inc.
DBA McDaniels Construction
PO Box 81135 in the amount of $792,599.37
Bakersfield, CA 93380
Go JRM Construction
122 South Green Street, Ste 5 in the amount of $1,460,125.00 Tehachapi, CA 93561
BDM Inc.
1711 N. 11th Ave in the amount of $1,540,643.00
Hanford, CA 93230
JTS Construction
7001 McDivitt Dr in the amount of $6,808,837.00
Bakersfield, CA 93313
RRR Pirooz Engineering
1559 Buckskin Way in the amount of $750,000.02
Olivehurst, CA 95961
McDaniels Construction is considered the lowest responsive bidder and staff recommends approval of the contract.
Item No. 2 Bakersfield Municipal Code section 3.20.105(E) authorizes Public Works Contract Amendments to be executed via Change Order, provided that Change Orders which exceed $10,000 must be approved by the City Council. Staff is requesting pre -approval of up to $8 0,000 for City-controlled contingency for unforeseen conditions encountered during construction of this project, to be executed via authorized Change Order(s). Any costs which exceed the City Council approved contingency, cumulative or otherwise, would require action and approval from the City Council. This City -controlled contingency will save staff time by not having to prepare multiple Council reports for individual routine change orders throughout the project, should they arise. All remaining contingenc y funds not used will be returned to the fund balance at the end of the project.
FISCAL IMPACT:
This project is funded by Capital Outlay and funding for construction is available within the project budget (P3K300).
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
City Hall South-Annex Basement Remodel Construction Agreement McDaniels Construction_061325