ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2025 AGENDA CATEGORY: Consent – Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: June 9, 2025
SUBJECT: Amendment No. 2 to Agreement No. 2021-128 with Quad Knopf, Inc. (dba QK, Inc.). (extend term one year to June 30, 2026; expand scope of work to include Fiscal Year 2025-26) for On-Call Environmental Services for Non-Federally funded Capital Improvement Program projects
RECOMMENDATION:
Staff recommends approval of the amendment
BACKGROUND:
On June 16, 2021 Council awarded an agreement to Quad Knopf, Inc. (dba QK, Inc.) to provide on -call environmental services to expedite delivery of the capital improvement program (CIP). Environmental services are often necessary for CIP projects. Examples of these services include: performing biological reconnaissance surveys to comply with the Metropolitan Bakersfield Habitat Conservation Program, kit fox & bird protection training presentations, coordination with wildlife agencies, and other various consultant services related to environmental services. An on -call agreement for environmental services will enable staff to efficiently schedule and monitor these issues as they arise.
Amendment No. 1 was executed on June 26, 2024, which extended the term to June 30, 2025, to allow the consultant to continue to provide on-call environmental services for CIP projects.
This agreement will now expire on June 30, 2025. However, the Consultant is working on various projects that will not be completed by that expiration date. In order to allow the Consultant time to complete previously assigned projects, Amendment No. 2 extends the term of the agreement by one year, to June 30, 2026. This amendment provides for an expansion in the scope of work to include CIP projects in FY 2025-2026; however, there will be no increase in compensation. The total not-to-exceed compensation amount for this agreement will remain at the same level as identified in the original agreement, which was set at a not-to-exceed amount of $250,000.
Staff will issue a new Request for Qualifications in Spring 202 6 to develop a new on -call environmental services agreement. This amendment will serve as a bridge until a new agreement is approved.
FISCAL IMPACT:
There is no City General Fund impact associated with this amendment as it only extends the time for which the on-call contractor can provide the services. The consultant will be paid out of each CIP project it is assigned. The CIP projects will be approved by City Council through the budget process.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Signed Amendment No. 2_2021-128