ADMINISTRATIVE REPORT
MEETING DATE: June 25, 2025 AGENDA CATEGORY: Consent – Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: April 1, 2025
SUBJECT: Freeway Litter Program
1. Amendment No. 16 to Agreement No. 13-072 with The Open Door Network (increasing compensation by $807,000; revised not to exceed $8,460,244 and extending term by six months) to continue litter and debris removal services.
2. Memorandum of Agreement with Kern Council of Governments to provide continuation of funding ($225,000) for the freeway litter program for Fiscal Year 2025/26.
3. Delegated Maintenance Agreement with Caltrans to provide continuation of funding ($252,000) and additional funds ($400,000) for the freeway litter program for Fiscal Year 2025/26.
RECOMMENDATION:
Staff recommends approval of the Amendment , Memorandum of Agreement , and Delegated Maintenance Agreement.
BACKGROUND:
On May 1, 2013, Council adopted the "Freeway Litter Program" and approved associated agreements with the Bakersfield Homeless Center (which is now The Open Door Network), California Department of Transportation (Caltrans), and Kern Council of Governments (Kern COG). These agreements allowed Caltrans and Kern COG to provide the funding for freeway litter removal services, while The Open Door Network crews performed the work.
The Litter Program has been a success at minimal cost to the City. The freeways, bike paths and other areas are cleaned regularly, and The Open Door Network clients receive income from the program which has helped to facilitate housing solutions for clients and their families. The Cit y also continues to receive awards and recognition for this innovative program. Due to the success of the program, additional City Departments have budgeted to use The Open Door Network for seasonal clean -up services within their respective functions and the program has proven to be cost effective for seasonal clean-ups.
Item 1 -Amendment No. 16 to Agreement No. 13-072 with Open Door Network:
Agreement No. 13-072 was approved on May 1, 2013, and provided for litter removal services with annual compensation not to exceed $561,600. This Agreement was for a one-year term, with four annual renewal options. The following Amendments were approved:
Amendment No. 1 (April 16, 2014) extended term to June 30, 2015, and added $129,040 to the Agreement (revised not to exceed $690,640).
Amendment No. 2 (May 21, 2014) added Kern Cog's $150,000 commitment to the Program (revised not to exceed $840,640).
Amendment No. 3 (June 24, 2015) extended term to June 30, 2016, and added $561,588 to the Agreement (revised not to exceed $1,402,228).
Amendment No. 4 (June 29, 2016) extended term to June 30, 2017, and added $561,588 to the Agreement (revised not to exceed $1,963,816).
Amendment No. 5 (June 7, 2017) extended ter m to June 30, 2018, with a renewal option of five years and added $561,588 to the Agreement (revised not to exceed $2,525,404). Amendment No. 6 (June 6, 2018) extended term to June 30, 2019, and added $591,640 to the Agreement (revised not to exceed $3,117,044).
Amendment No. 7 (June 28, 2019) extended term to June 30, 2020, and added $544,640 to the Agreement (revised not to exceed $3,661,684).
Amendment No. 8 (June 24, 2020) extended term to June 30, 2021, and added $495,640 to the Agreement (revised not to exceed $4,157,324).
Amendment No. 9 (March 17, 2021) added $50,000 to the Agreement (revised not to exceed $4,207,324).
Amendment No. 10 (June 2, 2021) added $957,640 to the Agreement (revised not to exceed $5,164,964).
Amendment No. 11 (June 15, 2022) Bakersfield Homeless Center merged with sister agency and assigned all amendments to newly formed entity The Open Door Network; extended the term of the agreement to June 30, 2023, and added $550,640. to the Agreement (revised not to exceed of $5,715,604).
Amendment No. 12 (October 15, 2022) added $330,000 to the Agreement (revised not to exceed $6,045,604).
Amendment No. 13 (December 14, 2022) updated compensation rate for 2023 due to minimum wage increase. No additional funds were necessary since there were sufficient funds in the agreement to continue highway litter removal services through the current term of the agreement (June 30, 2023).
Amendment No. 14 updated the term through June 30, 2024, and added $807,640 to the Agreement (revised not to exceed $6,853,244).
Amendment No. 15 updated the term through June 30, 2025, and added to the $800,000 to the Agreement (revised not to exceed $7,653,244).
Proposed Amendment No. 1 6 will extend the term of the agreement by six months and will expire on December 31, 2026. The agreement provides for a one -year renewal at the discretion of the City and would add $807,000 to the agreement. If approved, the revised not to exceed compensation would be $8,460,244.
Item 2 - Memorandum of Agreement (MOA) with Kern COG:
Kern COG has provided funding for freeway litter removal services since the program's inception. The proposed MOA continues the partnership between Kern COG, The Open Door Network, and the City to meet the Council's goal of beautification of the City. The MOA provides $225,000 of funding for Fiscal Year 2025-26.
Item 3 - Agreement with Caltrans:
Delegated Maintenance Agreement between Department of Transportation (Caltrans) and City of Bakersfield for Litter Pickup. Caltrans Headquarters Division of Maintenance will provide continuation of funds in the amount of $252,000 for FY 2025/2026 and has authorized an additional amount of $400,000 of Clean California funds as part of a three-year term for litter pickup. Which shall be expended prior to June 30, 2027.
FISCAL IMPACT:
Funding for this amended agreement will come from Caltrans ($ 552,000) and Kern Cog ($225,000), with the balance coming from Solid Waste Funds. Thus, there will be no impact to the General Funds. The plan to conduct an RFP for new services could result in lower costs in the future.
COUNCIL GOAL:
Community Character & Quality of Life
ATTACHMENTS:
1. Agreement
2. Memorandum
3. Maintenance Agreement