______________________________________________________________________ AMENDMENT NO.5 TO AGREEMENT NO. 2020-061
AGREEMENT NO. 2020-061 (5)
AMENDMENT NO. 5 TO AGREEMENT NO. 2020-061 BY AND BETWEEN THE CITY OF
BAKERSFIELD AND MERCY HOUSE LIVING CENTERS TO OPERATE
THE BRUNDAGE LANE NAVIGATION CENTER
This AMENDMENT NO. 5 TO AGREEMENT NO. 2020-061 is made and entered into on ________________, by and between the CITY OF BAKERSFIELD, a municipal corporation (referred to herein as “CITY”), and MERCY HOUSE LIVING CENTERS, a California non-profit corporation (referred to herein as “CONTRACTOR”).
R E C I T A L S
WHEREAS, on May 6, 2020, CITY and CONTRACTOR entered into Agreement No. 2020-061, for CONTRACTOR to administer and operate the CITY’s 150-bed Brundage Lane Navigation Center (BLNC), located at 1900 East Brundage Lane, Bakersfield, CA 93307 (the "Facility"); and
WHEREAS, on July 14, 2021, CITY and CONTRACTOR entered into Amendment No. 1 to Agreement No. 2020-061, to retain CONTRACTOR to administer and operate the Facility for an additional fiscal year ending June 30, 2022; and
WHEREAS, on October 19, 2022, CITY and CONTRACTOR entered into Amendment No. 2 to Agreement No. 2020-061, to retain CONTRACTOR to administer and operate the Facility for an additional fiscal year ending June 30, 2023; and
WHEREAS, on June 28, 2023, CITY and CONTRACTOR entered into Amendment No. 3 to Agreement No. 2020-061, to retain CONTRACTOR to administer and operate the Facility for an additional fiscal year ending June 30, 2024; and
WHEREAS, on June 12, 2024, CITY and CONTRACTOR entered into Amendment No. 4 to Agreement No. 2020-061, to retain CONTRACTOR to administer and operate the Facility for an additional two fiscal years ending June 30, 2026; and
WHEREAS, CITY and CONTRACTOR now need to amend Agreement No. 2020-061 again to increase compensation to retain CONTRACTOR to administer and operate the Facility until June 30, 2026.
NOW THEREFORE, incorporating the foregoing recitals herein, CITY and CONTRACTOR mutually agree to amend Agreement No. 2020-061 as follows:
Docusign Envelope ID: 4BA32637-60FE-4A1F-A103-1761C73BA477 ______________________________________________________________________ AMENDMENT NO.5 TO AGREEMENT NO. 2020-061
1. Sub-Sections 2.1 and 2.2 of Section 2 of Agreement No. 2020-061, entitled “COMPENSATION TO CONTRACTOR” are hereby amended as follows:
2. COMPENSATION TO CONTRACTOR.
2.1 Total Compensation . CITY will compensate
CONTRACTOR in an annual amount not to exceed Seven
Million, Seven Million, Eight Hundred Thirty-One Thousand Dollars ($7,831,000.00) for performing the scope of work and services. The compensation set forth in this section shall be the total compensation under this Agreement including,
but not limited to, all out-of-pocket costs and taxes. CITY shall pay only the compensation listed unless otherwise agreed to in writing by the parties. CITY and CONTRACTOR recognize that the payment for services under this
Agreement is based on a projected level of service at full capacity at any given time, and that the total payment
for services is subject to adjustment based on an
evaluation of actual annual occupancy levels and
associated costs as set forth below.
2.2 Annual Operating Budget . The total compensation for performance of the Scope of Work and Services (as defined in Section 4 below) shall not exceed Seven Million, Eight Hundred Thirty-One Thousand Dollars ($7,831,000.00) for the fiscal year ending June 30, 2026 and as established by the cost proposal attached hereto and incorporated herein as Exhibit C . The Annual Operating Budget shall be
resubmitted by CONTRACTOR to CITY for review by April
1st each fiscal year (for the purposes of this Agreement, the term "fiscal year" refers to CITY's fiscal year). The Annual Budget shall be subject to approval by CITY and will
include, but shall not be limited to, the following:
2.2.1 “Annual Operating Budget Summary,” and
2.2.2 Detailed Annual Operating Budget," with detail
on: (1) Administrative & Professional Services, (2)
Operations & Program Expenses, (3) Facility Security
Expenses, and Miscellaneous or other categories as
needed. Each section shall include a detailed line -
item breakdown of each staff position (including total
salary and benefit costs), supplies, services, fees,
transportation costs, security and safety details, etc.
Docusign Envelope ID: 4BA32637-60FE-4A1F-A103-1761C73BA477
______________________________________________________________________ AMENDMENT NO.5 TO AGREEMENT NO. 2020-061
2. Exhibit C of Agreement No. 2020-061, entitled “BLNC Annual Operating Budget” is hereby replaced by Exhibit “C” attached hereto and incorporated by reference herein.
3. Except as amended herein, all provisions of Agreement No. 2020-061 shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 5 to Agreement No. 2020-061 to be executed the day and year first above written.
“CITY” “CONTRACTOR”
CITY OF BAKERSFIELD MERCY HOUSE LIVING CENTERS
By:____________________________ By:___________________________
KAREN GOH LARRY HAYNES
Mayor Executive Director
APPROVED AS TO CONTENT:
ECONOMIC AND COMMUNITY
DEVELOPMENT DEPARTMENT
By:____________________________
JENNIFER M. BYERS
Economic & Community
Development Director
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
By: _________________________
VIRGINIA GENNARO
City Attorney
Insurance: ____________
COUNTERSIGNED:
By:____________________________
RANDY MCKEEGAN
Finance Director
VG/blf
Attachment: Exhibit C
Docusign Envelope ID: 4BA32637-60FE-4A1F-A103-1761C73BA477
Exhibit “C”
C-1
BLNC ANNUAL OPERATING BUDGET
FY25 FY26
Table 1. Annual Operating Budget Summary
Indirect Costs $ 546,406.00 $ 711,907.18
Facility Operations and Maintenance/Good Neighbor Policy $ 3,630,319.40 $ 4,021,264.61 Facility Meal Program $ 1,153,317.83 $ 1,443,447.89 Transportation Services $ 648,732.75 $ 633,371.75 Case Management/Housing Navigation/Coordinated Entry $ 942,886.10 $ 1,020,987.50 Expansion Costs $ 531,797.70 $ - TOTAL: $ 7,453,459.78 $ 7,830,978.93
Table 2. Detailed Annual Operating Budget
Indirect Costs
Chief Executive Officer $ 25,800.00
Deputy Chief Executive Officer $ 18,000.00
Chief Operations Officer $ 12,000.00
Chief Programs Officer $ 12,600.00
Chief Financial Officer $ 12,600.00
Chief Strategy and Compliance Officer $ 12,600.00 Accounting Managers $ 20,106.00
Accounting Supervisors $ 15,974.00
AR Specialist $ 24,981.00
AP Specialists $ 33,946.00
Human Resource $ 38,270.00
IT Specialists $ 30,317.00
Administrative Manager $ 8,400.00
Director of Emergency Services $ 22,500.00
Shelter Administrative Manager $ 19,968.00
Fleet Manager $ 19,344.00
Professional Fees (IT consultants, travel, audit, etc.) $ 70,000.00 HR Expenses $ 70,000.00
Wi-Fi, computer software, phones, equipment $ 24,000.00 Insurance - general + auto $ 30,000.00
Office supplies, postage, printing $ 25,000.00
Other Indirect Costs $ -
Indirect Total $ 546,406.00 $ 711,907.18
Program Expenses
Regional Director Kern County $ 95,250.00 $ 100,000.00 Docusign Envelope ID: 4BA32637-60FE-4A1F-A103-1761C73BA477
C-2
Program Manager $ 87,172.80 $ 91,000.00 Sr. Site Lead $ 63,150.75 $ 67,600.00
Site Lead $ 303,371.25 $ 318,500.00
Overnight Lead $ 60,674.25 $ 65,000.00 Overnight Logistics staff $ 307,086.00 $ 324,918.75 Kennel Supervisor $ 55,473.60 $ 57,200.00 Logistics/Janitorial Staff $ 762,713.25 $ 940,661.72 Human Resource Specialist (Local) $ 58,115.20 $ 58,500.00 Community Engagment Specialist $ 62,077.60 $ 62,400.00 Maintenance Staff $ 63,398.40 $ 59,718.75 Support Services/Diversion/Housing Barrier Costs $ 10,000.00 $ 10,350.00 Pet Care $ 60,000.00 $ 40,000.00
Insurance Coverage $ 105,258.00
Furniture Replacement Reserves $ 5,000.00 $ 5,175.00 Operations - Program Expenses Total $ 1,993,483.10 $ 2,306,282.22 Facility Expenses
Program Supplies (Formerly Janitorial, Laundry, toilet paper, soap) $ 144,000.00 $ 149,040.00 Facility repairs and maintenance $ 30,000.00 $ 31,050.00 Utilities $ 456,000.00 $ 360,000.00
Contract Security Guards $ 485,172.60 $ 502,153.64 Safety Coordinators $ 509,663.70 $ 660,318.75 Landscaping $ 12,000.00 $ 12,420.00
Facility and Security Total $ 1,636,836.30 $ 1,714,982.39 Case Management, Housing Services, and HMIS Staff
Housing Solutions Manager $ 79,248.00 $ 91,000.00 Navigation Supervisor $ 68,681.60 $ 70,200.00 Navigator $ 653,796.00 $ 717,600.00
Leasing Agent $ 59,436.00 $ 59,800.00
Reservations Specialist $ 29,718.00 $ 29,981.25 HMIS Data Entry Specialist $ 52,006.50 $ 52,406.25 Other Staffing Total $ 942,886.10 $ 1,020,987.50 Meal Program
Kitchen Manager $ 79,248.00 $ 85,800.00 Lead Cook $ 104,013.00 $ 104,812.50
Prep Cook $ 198,120.00 $ 339,787.50
Kitchen Logistics $ 156,316.88 $ 169,269.14 Meals and Snacks $ 615,619.95 $ 743,778.75 Facility Meal Program Total $ 1,153,317.83 $ 1,443,447.89 Transportation Services
Driver Supervisor $ 60,674.25 $ 64,593.75 Driver $ 468,058.50 $ 471,656.25
Shuttle Fuel $ 60,000.00 $ 60,000.00
Docusign Envelope ID: 4BA32637-60FE-4A1F-A103-1761C73BA477
C-3
Auto Lease/Maintenance $ 57,000.00 $ 32,121.75 Transportation Assistance (Rideshare/Bus Pass) $ 3,000.00 $ 5,000.00 Transportation Services Total $ 648,732.75 $ 633,371.75 Expansion Costs
Navigation $ 59,436.00
Logistics/Janitorial Staff $ 133,068.00
Safety Coordinator $ 145,618.20
Prep Cook $ 138,684.00
Food Costs $ 114,427.50
Expansion Total $ 531,797.70 $ - Operational Total $ 6,907,053.78 $ 7,119,071.75
TOTAL ANNUAL BUDGET: $ 7,453,459.78 $ 7,830,978.93
Docusign Envelope ID: 4BA32637-60FE-4A1F-A103-1761C73BA477