ADMINISTRATIVE REPORT
MEETING DATE: July 9, 2025 AGENDA CATEGORY: Consent - Bids TO: Honorable Mayor and City Council
FROM: Zachary Meyer
DATE: May 30, 2025
SUBJECT: Pavement Rehabilitation 24-25 RSTP: Ming Ave from Buena Vista Road to Gosford Road
1. Accept bid and approve contract with Griffith Company ($5,192,735.00) for the project.
2. Authorize staff to approve, as necessary, up to $200,000 in City-controlled contingency for unforeseen conditions encountered during construction of project. (Ward 5, 6)
RECOMMENDATION:
Staff recommends acceptance of low bid, approval of contract, and approval of City -controlled contingency.
BACKGROUND:
The work to be performed consists, in general, of pavement rehabilitation on Ming Avenue from Buena Vista Road to Gosford Road. Work shall include cold planing of the existing pavement. Other items include construction of new pavement using Rubberized Hot Mix Asphalt (R -HMA) and Hot Mix Asphalt (HMA), installation of pavement striping and markings, including MMA Green Bike Lane striping, traffic detector loops, modification of existing curbs and gutters, access ramps to meet current ADA standards, and adjustment of water valves, manholes, and monuments.
This project was reviewed and designed at the highest level of consistency with the City’s Complete Streets Policy.
Item No. 1. This project is predominantly federally funded through the Regional Surface Transportation Program (RSTP), which provides up to 88.53% of the funding, while Gas Tax Funds (GTF) provides the remaining 11.47% local match requirement.
The Engineer’s Estimate for this project is $5,774,000.
On June 12, 2025, the City received three (3) bids for this project. All three bids were deemed acceptable.
Those acceptable bids are as follows:
Griffith Company
1128 Carrier Parkway Ave.
Bakersfield, CA 93308
in the amount of
$5,192,735.00
Granite Construction Co.
3005 James Road
Bakersfield, CA 93308
in the amount of
$5,353,481.00
Bowman Asphalt Inc.
3333 Gibson Street
Bakersfield, CA 93308
in the amount of
$5,640,000.00
Staff recommends acceptance of the bids and approval of the construction contract to the lowest responsive and responsible bidder, Griffith Company.
Item No. 2. Bakersfield Municipal Code section 3.20.105(E) authorizes Public Works Contract Amendments to be executed via Change Order, provided that Change Orders which exceed $10,000 must be approved by the City Council. Staff is requesting pre -approval of up to $ 200,000 for City-controlled contingency for unforeseen conditions encountered during construction of this project, to be executed via authorized Change Order(s). Any costs which exceed the City Council approved contingency, cumulative or otherwise, would require action and approval from the City Council. This City-controlled contingency will save staff t ime by not having to prepare multiple Council reports for individual routine change orders throughout the project, should they arise. All remaining contingency funds not used will be returned to the fund balance at the end of the project.
FISCAL IMPACT:
This project is funded with Regional Surface Transportation Program (RSTP) federal funds and local Gas Tax Funds (GTF); therefore, there is no general fund impact associated with the award of this contract.
There are sufficient funds available to award of t his agreement, contingencies, and construction engineering staff time in Project 25WDE01.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
30136 COB Ming Ave SM Signed