ADMINISTRATIVE REPORT
MEETING DATE: July 9, 2025 AGENDA CATEGORY: CONSENT - PSVS TO: Honorable Mayor and City Council
FROM: Gregory Pronovost, Technology Services Director
DATE: June 30, 2025
SUBJECT: Regional Public Safety Radio Project
1. Change Order No. 1 to Agreement No. 2023-137 with Motorola Solutions (increase compensation $1,430,194.79, revised not to exceed $28,430,194.80) for Civil Remediation and Development Services for the Bakersfield Police Department Site, and additional Consolettes and equipment for Police and Fire
2. Agreement with Sender Construction LLC not to exceed $500,000 for Construction Management and Power Coordination Services
3. Appropriation of $2,000,000 in Capital Improvement Program (CIP) savings in the Public Safety and Vital Services (PSVS) Fund to cover these additional costs to the Regional Radio System Project No.
POI109
RECOMMENDATION:
Staff recommends approval change order, agreement and appropriation.
BACKGROUND:
In 2023, the City Council approved Agreement 2023 -137 with Motorola Solutions to design and build a new, modern public safety land mobile radio system. In early 2025, the City completed the Detailed Design Review and approved Civil Remediation estimates for the existing sites. These actions completed multiple key milestones within the project.
During the next phase, existing radio sites will undergo remediation activities to prepare them for the new system, construction on new sites covering Metro Bakersfield will begin, and power coordination with utility companies will be required. Additionally, system equipment will be ordered and staged for testing.
Technology Services, Police, and Fire staff will begin training to maintain and use the new system.
The current remaining milestone for the project, phase one (City of Bakersfield):
• Jul/Aug 2025 – Site construction begins
• Aug/Sep 2025 – Mobile (in-vehicle) radio installations completed (Police/Fire Priority) • Mar/Apr 2026 – Radio system network completed
• Jul/Aug 2026 – Microwave network completed
• Nov/Dec 2026 – New Dispatch System is operational and in use (Police/Fire Priority) • Mar/Apr 2027 – Site Construction completed
• May/Jun 2027 – Training completed
• Aug/Oct 2027 – New system operational and in use
• Nov/Dec 2027 – Final acceptance
To ensure the construction of the radio infrastructure is smooth and to provide additional equipment to public safety depart ments not originally listed in the agreement, Technology Services is requesting approval of the following documents:
1. Agreement Change Order Request 1 for $1,430,194.79
a. Civil Remediation in the amount of $982,837.47, including estimated tax for civil remediation and development services for the Bakersfield Police Department tower site.
b. Additional equipment for the Police Department in the amount of $221,239.00 c. Additional equipment for the Fire Department in the amount of $226,118.32
2. Agreement with Sender Construction LLC not to exceed $500,000 for Construction Management and Power Coordination.
Request for appropriation of $2,000,000 in the PSVS Capital Improvement Fund from savings to cover these additional costs to the Regional Radio System Project No. POI109. Additional remaining funds will be used to cover permit fees, project travel, and any incidental costs.
FISCAL IMPACT:
Appropriation of $2,000,000 from savings in PSVS Capital Improvement Program funds
COUNCIL GOAL:
Safety and Resilience
ATTACHMENTS:
1. Agreement Change Order Request 1
2. Motorola Solution Inc. CoB-002-BFPD Civil Remediation Quote
3. Motorola Solutions Inc. CoB-003 additional Police equipment quote
4. Motorola Solutions Inc. CoB-004 BFD additional Fire equipment quote
5. Agreement with Sender Construction LLC not to exceed $500,000
6. Sender Construction Quote for Construction Management
7. Sender Construction Quote for Power Coordination