ADMINISTRATIVE REPORT
MEETING DATE: July 23, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: July 11, 2025
SUBJECT: Amendment No. 2 to Agreement No. 2023-192 with Centennial Asphalt Company (extend term by one year) to continue the supply of asphaltic emulsions and sealant for the Streets Division.
RECOMMENDATION:
Staff recommend approval of the amendment.
BACKGROUND:
On August 9, 2023, the City Council approved the annual contract for the asphaltic emulsions and sealants for the Streets Division to Centennial Asphalt Company, in the amount of $563,982.50; renewab le annually thereafter for four consecutive one-year periods.
Per the terms of the contract, one amendment increasing the contract and/or extending the contract has been approved as follows:
Amendment 1 approved July 24, 2024; extended term date by one year.
The Streets Division uses asphalt emulsions (tack oil) when paving and patching City streets. This bonding agent is sprayed on asphalt surfaces prior to application of new material to adhere the new asphalt to the original surface. Topein C emulsion mixture is used to allow slow setting of asphalt emulsions to seal pavement and inhibit raveling. Asphalt sealants are used for preventative maintenance to provide protection from the environment, such as ultraviolet rays and moisture intrusion.
If approved, Amendment No. 2 will extend the contract by one year, allowing the continued supply of asphaltic emulsions and sealant for the Streets Division. No additional funding is required.
FISCAL IMPACT:
The funding source for this contract 90% Grant and 10% City match. The Grant is from Transportation Development Act Article 4 Public Transportation funds which are administered by the Kern Council of Governments, the remain City fund is General Fund grant match funds.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Partially signed Amendment No. 2