ADMINISTRATIVE REPORT
MEETING DATE: August 13, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: July 16, 2025
SUBJECT: Amendment No. 1 to Agreement No. 2023-236 with Cal Valley Equipment, LLC (extend term to September 27, 2026) to continue on-call maintenance and repair of fueling stations.
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
The Public Works Department’s Fleet Division is responsible for the maintenance and repair of City vehicles and equipment. The City’s vehicles and equipment often need additional resources primarily for repair, maintenance, and outfitting of vehicle components and systems.
On September 27, 2023, the City entered into Agreement No. 2023-236 with Cal Valley Equipment, LLC to provide maintenance and repair of City’s fueling stations.
The City’s partnership with Cal Valley Equipment, LLC has been a success as the vendor is efficient in responding to and performing on-call services to City fuel stations in a timely manner and provides quality work.
At this time, staff recommends exercis ing the option to extend the contract for one additional year through September 27, 2026, in accordance with the original terms of Agreement No. 2023 -236. The amendment will provide for continued repair and maintenance of various City fuel stations . Total compensation will remain the same.
FISCAL IMPACT:
Sufficient funds are within the Fiscal Year budget 2025-2026 and available in the Equipment Fund to cover costs associated with this amendment.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Cal Valley Amendment No. 1 06-19-2025