ADMINISTRATIVE REPORT
MEETING DATE: August 13, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: August 1, 2025
SUBJECT: Dispense with bidding for the purchase of a utility truck with crane for the Solid Waste Division.
1. Resolution determining that a utility truck with crane can most efficiently be obtained through cooperative procurement bidding procedures from Bakersfield Truck Center and authorizing the Finance Director to dispense with bidding for the purchase of one (1) unit in the amount of $287,183.
2. Appropriate and transfer $37,183 Refuse Enterprise Fund balance to the Public Works Department’s Operating Budget within the Equipment Management Fund to fund the purchase of one unit.
RECOMMENDATION:
Staff recommends adoption of the resolution and approval of the appropriation.
BACKGROUND:
A previous purchase request of one (1) utility truck with crane from PB Loader was originally approved by Council on November 2, 2022. Due to unforeseen circumstances, the vendor was unable to furnish the unit. Staff is now requesting approval for purchas e of one (1) utility truck with crane from Bakersfield Truck Center to replace the existing unit that is more than ten years old and meet the criteria for replacement as determined by the Fleet Division.
The City municipal code section 3.20.060(D)(6) allo ws the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
Daimler Truck North America has entered into a competitive procurement contract with Sourcewel l to offer discount pricing for their equipment. The authorized delivering dealer will be Bakersfield Truck Center. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of one (1) utility truck with crane from Bakersfield Truck Center in the amount of $287,183 for Solid Waste Division within the Public Works Department.
FISCAL IMPACT:
Funds in the amount of $250,000 were previously budgeted for this purchase. An appropriation and transfer of funds in the amount of $37,183 Ref use Enterprise Fund balance to the Public Works Department’s Operating budget within the Equipment Management Fund will be necessary to complete the purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Resolution
2. Sourcewell Quote