ADMINISTRATIVE REPORT
MEETING DATE: August 27, 2025 AGENDA CATEGORY: CONSENT - Agreements TO: Honorable Mayor and City Council
FROM: Gregory Pronovost, Technology Services Director
DATE: August 15, 2025
SUBJECT: Agreement with Nearmap US, Inc (not to exceed $256,740) for Aerial Imagery and Subscription Services
RECOMMENDATION:
Staff recommends approval of this agreement
BACKGROUND:
Nearmap US, Inc. provides cloud-based, high-resolution aerial imagery subscription services for GIS mapping and analysis. This allows for easy integration into applications and provides detailed, up-to-date location intelligence for all the city's departments, including Public Safety. Using Nearmap imagery is a n efficient and cost-effective approach for providing the most accurate and up-to-date imagery when compared against the cost and time required to purchase annual aerial photography flown by a private party.
The City’s GIS team has utilized Nearmap Imagery under Agreement 2022-173 since approved by Council on August 17, 2022. The City now wishes to renew this agreement for 5 years in an amount not to exceed $256,740, paid annually as follows:
$46,463.00 for the period August 13, 2025 – August 12, 2026 $48,786.00 for the period August 13, 2026 – August 12, 2027 $51,226.00 for the period August 13, 2027 – August 12, 2028 $53,788.00 for the period August 13, 2028 – August 12, 2029 $56,477.00 for the period August 13, 2029 – August 12, 2030
FISCAL IMPACT:
Funding for this purchase is allocated for Fiscal Year 2025-26, and paid for within the Equipment Fund
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Agreement.pdf