ADMINISTRATIVE REPORT
MEETING DATE: August 27, 2025 AGENDA CATEGORY: Consent – Bids TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: July 31, 2025
SUBJECT: Pavement Rehabilitation Fiscal Year 2024-25 using SB1 funding, from University Avenue, River Boulevard to Columbus Street
1. Accept bid and approve contract with Bowman Asphalt, Inc. ($4,662,924.00) for said project.
2. Authorize staff to approve, as necessary, up to $300,000 in City-controlled contingency for unforeseen conditions encountered during construction of said project. (Ward 3)
RECOMMENDATION:
Staff recommends acceptance of low bid, approval of contract, and approval of City -controlled contingency.
BACKGROUND:
The work to be performed consists, in general, of reconstructing existing part circle culvert at University Avenue and Wenatchee Avenue; installing curb ramps; relocating roadside signs and sign panels; adjusting storm drain and sewer manholes; adjusting survey monument encasements; cold planing & excavating the existing roadway to a depth 0.55 feet, then installing 0.40 feet of Type “A” Hot Mix Asphalt, and 0.15 feet of Type “A” Rubberized Hot Mix Asphalt; installing traffic striping and pavement markings; and installing vehicle detector loops.
This project was designed with the utmost precision and extreme attention to detail to minimize issues during construction and is consistent with the City’s Complete Street Policy.
Item No. 1 – The Engineer’s Estimate for this project is $5,540,000. On July 31, 2025, the City received three (3) bids for this project. All three bids were deemed acceptable.
Those acceptable bids are as follows:
Bowman Asphalt, Inc.
3333 Gibson Street in the amount of $4,662,924.00
Bakersfield, CA. 93308
Granite Construction Company
3005 James Road in the amount of $5,155,763.00
Bakersfield, CA. 93308
Griffith Company
1128 Carrier Parkway Avenue in the amount of $5,252,735.00 Bakersfield, CA. 93308
Staff recommends acceptance of the bids and approval of the construction contract to the lowest responsive and responsible bidder, Bowman Asphalt, Inc.
Item No. 2 – Bakersfield Municipal Code, Section 3.20.105(E), authorizes Public Works Contract Amendments to be executed via Change Order, provided that Change Orders which exceed $10,000 must be approved by the City Council. Staff is requesting pre-approval of up to $ 300,000 for City -controlled contingency for unforeseen conditions encountered during construction of this project, to be executed via authorized Change Order(s). Any costs which exceed the City Council approved contingenc y, cumulative or otherwise, would require action and approval from the City Council . This City-controlled contingency will save staff time by not having to prepare multiple Council reports for individual routine change orders throughout the project, should they arise. All remaining contingency funds not used will be returned to the fund balance at the end of the project.
FISCAL IMPACT:
Project No. 25PWDE03 is fully funded through California Senate Bill 1 Local Streets and Roads Program (SB1) funds; therefore, there is no General Fund impact associated with the award of the project. There are sufficient funds for the award of the contract, contingencies, and construction engineering staff time.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Signed Agreement with Bonds and COI