ADMINISTRATIVE REPORT
MEETING DATE: September 10, 2025 AGENDA CATEGORY: Consent – Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: August 26, 2025
SUBJECT: Amendment No. 1 to Agreement No. 2023-226 with Resource Machinery and Engineering (extend term to September 13, 2026) to continue on-call maintenance and repair of Scarabs and McCloskey Trommel Screens.
RECOMMENDATION:
Staff recommends approval of the amendment.
BACKGROUND:
The Public Works Department’s Fleet Division is responsible for the maintenance and repair of City vehicles and equipment. The City’s vehicles and equipment often need additional resources primarily for repair, maintenance, and outfitting of vehicle components and systems.
On September 13, 2023, the City entered into Agreement No. 2023 -226 with Resource Machinery & Engineering to provide maintenance and repair of Scarabs and McCloskey Trommel Screens. Resource Machinery & Engineering was selected through a formal Request for Proposal and Qualifications process.
The City’s partnership with Resource Machinery & Engineering has been a success as the ven dor is efficient in responding to and performing on -call services to City equipment in a timely manner and provides quality work.
Amendment No. 1 will extend the ter m one year to continue repair and maintenance of Scarabs and McCloskey Trommel Screens.
FISCAL IMPACT:
Sufficient funds are within the Fiscal Year budget 2025 -26 and available in the Equipment Fund to cover costs associated with this amendment.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Amendment