ADMINISTRATIVE REPORT
MEETING DATE: September 10, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: August 29, 2025
SUBJECT: Dispense with bidding for the purchase of a roller for the Streets Division.
Resolution determining that a roller can most efficiently be obtained through cooperative procurement bidding procedures from Quinn Cat and authorizing the Finance Director to dispense with bidding for the purchase of one (1) unit in the amount of $197,050 for the Streets Divsision within the Public Works Department.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase
BACKGROUND:
This purchase of one (1) roller for the Streets Division within the Public Works Department will be utilized to compact and stabilize the foundation of layers of roadways, creating a smooth and durable surface on the final layer of asphalt. This process is critical for building long -lasting roads that can withstand heavy traffic and various weather conditions.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
Quinn Cat has entered into a competitive procurement contract with Sourcewell to offer discount pricing for their equipment. Staff reco mmend adoption of the Resolution to dispense with bidding for the purchase of one (1) roller from Quinn Cat in the amount of $197,050 for the Streets Division within the Public Works Department.
FISCAL IMPACT:
This purchase of one roller will use savings f rom budgeted replacement funds to replace previously identified and approved equipment. Funds are budgeted in the Equipment Management Fund for this purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
Reliable Infrastructure
ATTACHMENTS:
Resolution
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