ADMINISTRATIVE REPORT
MEETING DATE: September 24, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: September 10, 2025
SUBJECT: Amendment No. 5 to Agreement No. 2021-199
with Bakersfield ARC Inc. (extending Term one year), to continue routine maintenance services at the City’s Materials Recovery Facility (MRF).
RECOMMENDATION:
Staff recommends approval of this Amendment.
BACKGROUND:
The City operates a Materials Recovery Facility (MRF) which processes recyclable materials and then sells that material on the open market. This program allows the City to proces s half of the City’s residential blue cart material to control processing costs, the other half is collected and processed by the City's contracted private hauler. The City's MRF can processes up to 10,000 tons per year of recyclable material, which generates up to $750,000 per year of revenue. The recyclable material market can fluctuate, impacting the revenue generated from the City's MRF.
On April 6, 2021, the City entered into the Departm ental Agreement PW21-060 with Bakersfield ARC Inc. (BARC) for $39,000. This agreement called for BARC to perform routine grounds maintenance, janitorial services, and equipment maintenance while the city leased the BARC Materials Recovery Facility (MRF).
On November 3rd, 2021, the City Council authorized Amendment No. 1 making the Council Agreement No. 2021-199 (1) increasing the compensation by $162,000 for a revised not-to exceed amount of $201,000 and extended the term.
On September 21, 2022, the City Council authorized Amendment No. 2 increasing compensation by $120,000 for a revised not to exceed budget amount of $321,000 and extend the term one year.
On September 27, 2023, the City Council authorized Amendment No. 3 increasing compensation by $75,000 for a revised not to exceed budget amount of $396,000 and extend the term one year. On September 24, 2024, the City Council authorized Amendment No. 4 to update the rate sheet and extend the term one year.
Staff desires to amend the agreement to update the rate sheet and extend the term to September 30, 2026, for continued equipment maintenance. There is no change to the current not -to-exceed compensation of the agreement.
FISCAL IMPACT:
The funding source for this agreement is the Refuse Fund; therefore , there is no General Fund impact associated with this agreement.
COUNCIL GOAL:
Innovative and Efficient City Government
Reliable Infrastructure
ATTACHMENTS:
Agreement with Exhibit