ICE PLANT UPGRADE PROPOSAL
Created by:
Brad Wilkins
US Recreation Project Team Lead
CIMCO Refrigeration Inc.
Prepared for:
Roy Bravo
City of Bakersfield
Bakersfield - Valley Children's Ice Arena
Quote NoBW230063
Proposal August 22, 2025
CIMCO DESIGN BUILD - Upgrade Ice Rink System
Scope Breakdown
Project schedule:
Refrigeration Replacement: May to Aug 2026
Sub Contractor Supervision:
• CIMCO to self perform the system start up once the installation is complete • CIMCO to supply a supervisor for the duration of ALL sub contracted work completed during normal working hours. (7;30 am to 5:00 pm)
Removal of Refrigerants and Oil: - By CIMCO
• CIMCO to assist to remove existing charge of brine and R22 charge • Dispose from site in environmentally sound manner
Demo Existing Ice Plant - Supervised by CIMCO, Completed by Licensed Union Mechanical Contractor • Demo (1) existing indoor Chiller unit per client specifications. • Chiller unit to be drained by others
• Demo associated Glycol Supply and return lines.
• Demo Chiller water supply and return lines per client specs. • Demo (1) existing Condenser at mechanical room roof area. • Demo associated condenser piping per client specs
• Demo (1) existing heating coil unit including 3” supply and return piping. • Discard existing Chiller and condenser and associated piping. • Prep inside mechanical room for new job.
Housekeeping Pads Replacement - Supervised by CIMCO, Completed by Licensed Civil Contractor • Demo existing area chiller area 17’ft x 30’ft. Remove existing concrete as per client specifications. • Provide 90-95 percent compaction to native soil.
• Provide approximately 4” of compaction base material. • Provide vapor barrier liner at subgrade.
• Provide Rebar Grid as per engineer specifications.
• Rebar pad approximately 11’ft W x 24’ft L shall consist of double rebar grid. • Concrete pad shall be designed to support approximately 24,000lbs. • Equipment pad concrete mixture shall consist of 5000psi mix to compensate for vibrations. • Concrete pad approximately 264 sq/ft shall be coated with epoxy. • Pour approximately 3’ft perimeter around equipment pad to address degraded concrete. • Perimeter concrete shall be doweled into secure tie in onto existing slab. • Slab shall be designed by P.E./S.E. Drawings and calculations shall be provided upon request. • Please allow 10-12 working days for completion.
• Please allow 5-7 days cure Time
Quote NoBW230063
Proposal August 22, 2025
CIMCO New Equipment: Supplied by CIMCO
• Supply and Install CIMCO Ammonia Refrigeration Package. Package will come as one complete unit, pre-piped, pre- wired, single pint power control and factory pressure and electrical tested. • Supply and install one (1) Evaporative Condenser (Stand modifications by facility if required) • Condenser selected is similar in weight and dimensions • Supply and install one (1) IQ + Ice rink controller on package. • Supply and install one (1) central refrigeration control panel, package mounted & wired. • Supply one (1) new ammonia leak detection system with all sensors and two (2) horn/strobes and all necessary electrical wiring and connections.
• Supply an Ammonia Absorption Tank
New Rigging/Piping/Eye Wash Station - Supervised by CIMCO, Completed by Licensed Contractor • Provide Rigging as needed to install one (1) chiller unit onto existing concrete pad. • Provide Rigging as needed to install one (1) Condenser Unit onto existing Roof area. • Provide and install neoprene vibratory isolation pads at Chiller unit. • Install ¾” water supply and return line to Condenser Unit and per OEM specifications. • Install 3” inch Ammonia HP Liquid line from Unit to Condenser to Receiver as per OEM specifications. • Install 4” inch HP Gas Ammonia Discharge Line from Chiller to Condenser as per OEM specifications. • Install one (1) 1” inch water supply line including isolation valves and ON/OFF control valve as pr OEM specifications. • Install 5” inch water supply and return lines including isolation valves to Pool water heat exchanger unit. • Install 6” inch Brine supply lines to existing underground piping. • Install 6” inch Ammonia Liquid Vapor return line as per OEM specifications. • Install one (1) Diffusion tank including associated piping as per OEM specifications. • Install one (1) drain sink at Roof area as per client specifications. • Re-route 3” Heat exchanger water supply lines.
• Provide and install ammonia expansion and shut off valves. • Relocate Warm Water and Cold-water expansion tank including associated piping. • Provide and Install Eyewash station in adjacent room next to water heaters, tap into existing water lines in the room. The new eyewash station to be within 55’ and 10 seconds from mech room.
New HVAC Fan & Exhaust System - Supervised by CIMCO, Completed by Licensed Union Mechanical Contractor • Furnish & install new 10,000 cfm exhaust Fan for Mech room. • Reuse Exhaust fan Intake Duct inside mechanical room. • Intake duct to be lowered to 3.0 ft. AFF (above finish floor) inside mechanical room • Exhaust ducting to outdoors
Electrical Power & Controls - Supervised by CIMCO, Completed by Licensed Union Electrical Contractor • Provide engineered stamped set of electrical drawings for the project scope of work. • Manage and execute permitting efforts for the electrical scope of work. • Install the list of owner-provided equipment below:
• One (1) NH3 Leak Detection Control Panel (CP-3)
• Three (3) NH3 Gas Sensors (LS) above compressors
• Two (2) Horn/Strobe Lights (HS-1, HS-2)
• Two (2) Emergency Stop Buttons (ES-1 & ES-2)
• One (1) Infrared Camera (IRC-1) on Rink Structural Roof Joist over ice rink • One (1) Cold Slab temperature sensor (TTSLB1)
• One (1) Warm Floor sensor (TTSUBSL1).
Quote NoBW230063
Proposal August 22, 2025
• One (1) Outside Temperature and Relative Humidity sensor (OT/RH1) on a north wall. • Run new cables and conduit as needed to above devices. • Provide and install new 600A breaker in MCC for increased ice skid load. • Provide and install wire in existing conduit for power to evaporative cooler located on roof. • Provide and install new conduit and wire for power from the MCC to Ice Skid Motor Control Panel. • Provide labor and equipment to x-ray and core four (4) 5” holes for new power conduits for Ice Skid. • All equipment required to perform scope as listed in this section. • Provide journeyman electrician to assist with commissioning of upgraded system.
Start Up - by CIMCO Refrigeration
• CIMCO to self-perform and provide start-up and training of new equipment. • Supply Primary refrigerant: New charge of Ammonia
• Supply charge of Compressor Oil
• Secondary refrigerant: New Cold and Warm Floor charge of 21% brine Permit Stamped Drawings:
• Mechanical - Included
• Electrical - Included
Permit Fees:
1. Mechanical - Included
2. Electrical - Included
Construction Schedule: 10 to 12 Weeks
Start Up: 2 to 3 Weeks
Project Overall: 16 Weeks (approx.)
LEAD TIMES: 38 to 40 Weeks - If ordered by mid Sept 2025, Ship date is mid/late June 2026 CIMCO Sourcewell Discount Price: $ 2,769,275.00 USD Bonding (if applicable): $ 21,463.00 USD
8.25% Taxes on Materials Included
Price is in USD Funds and valid for 30 days
DELIVERY: Based on 2026 Installation
INSTALLATION: Based on 2026 Installation
SCOPE: Based on CIMCO Design Build
TERMS OF PAYMENT: To be Determined - As per agreed in contract CIMCO LABOR: Self Perform using local Prevailing Wage Requirements PERMITS: Included
BONDING: Excluded
LIQUIDATED DAMAGES: Excluded
Project can be purchased thru the following cooperative purchasing Agreement:
Sourcewell City of Bakersfield Contract number# 117666, Membership Date March 1, 2016 Sourcewell CIMCO Contract #120320-CIM Effective 01/08/2021 - 01/08/2026 Quote NoBW230063
Proposal August 22, 2025
Terms of Payment
5% Downpayment - $ 139,536.90 - Due Oct 1, 2025
30% - Due January 1, 2026
30% - April 1, 2026 (Major Equipment Ships)
30% - July 1, 2026 (Installation Complete)
5% - Sept 1, 2026 (Ice Plant Start Up Complete)
Sourcewell Purchasing Program
CIMCO Refrigeration Inc. is pleased to submit this proposal for the ice rink upgrade project at the Valley Children's Ice Center of Bakersfield Arena. We are offering a comprehensive design-build solution tailored to meet the specific needs of the facility, ensuring optimal performance, energy efficiency, and long-term reliability.
To streamline the procurement process and maximize the value of this investment, CIMCO will leverage its existing contract under the Sourcewell Cooperative Purchasing Program. This approach allows the City of Bakersfield to benefit from pre-negotiated discounts and favorable terms, ensuring cost-effectiveness and compliance with public procurement regulations.
Scope of Services
CIMCO Refrigeration will provide the City of Bakersfield with a fully engineered design-build solution, which includes:
• Detailed engineering and system design
• Equipment procurement and installation
• Project management and commissioning
• Ongoing support and maintenance options
Procurement Details
This project can be procured through the following cooperative purchasing agreements:
• Sourcewell City of Bakersfield Contract
Contract Number: 117666
Membership Date: March 1, 2016
• Sourcewell CIMCO Refrigeration Contract
Contract Number: 120320-CIM
Effective Dates: January 8, 2021 – January 8, 2026
By utilizing these contracts, the City of Bakersfield ensures compliance with procurement policies while benefiting from competitive pricing and expedited project delivery.
Quote NoBW230063
Proposal August 22, 2025
Clarifications:
ELECTRICIAN CLARIFICATIONS:
• A-C Electric Company will invoice to be paid 25% of contract value upon award. • This proposal is subject to the attached A-C Electric Company Standard Terms & Conditions. • This proposal is based on all work being performed from 7:00 a.m. to 3:30 p.m. Monday - Friday. • Projected Duration for Scope of Work: ≈ 3.5 weeks.
• A-C will re-use existing conduit and wire for devices where applicable. • A-C will modify existing conduit and wire to comply with code only where it pertains to the scope of this project. All other modifications requested will be done on a change order. • Due to current market conditions, A-C reserves the right to adjust pricing for material. If applicable, this pricing will be submitted 30 days prior to mobilization. Material pricing has been shown in pricing breakdown for transparency. • A-C has included 40 hours for one journeyman electrician to assist with commissioning. • A-C has included $2,000 for permitting costs. Any amount in excess will be at cost to owner.
CIMCO CLARIFICATIONS:
1. Housekeeping Pad Replacement is Optional and not included in base proposal
2. Based on prevailing wage requirements in Bakersfield, CA.
3. All regular work to be performed by our personnel would be during regular working hours.
4. Owner to provide a suitable engine room conforming to ASHRAE and IIAR guidelines, including exhaust fans and controls.
5. Owner to provide opening or openings to allow entry of equipment into building and to its final location in the building.
6. Supply one set of Architectural Drawings of all areas concerning refrigeration equipment and subsequent revised drawings.
7. Provide temporary water and electric power for lighting and power tool operation. (if applicable)
8. Supply and installation of all water lines to within 20 feet of the CIMCO requirements in machine room.
9. Exhaust fan for the equipment room having a fan rating for required CFM of fresh air acceptable by local codes.
10. Any material or work not covered in the foregoing quotation or mentioned in the owner's obligations will be the responsibility of the owner.
11. Condenser Stand Modifications by City of Bakersfield (if required)
12. No road closures if required
EMCOR CLARIFICATIONS:
1. General Sheet Metal (gutters, downspouts, etc.)
2. Any high voltage wiring or conduit (including high voltage control wiring)
3. Any Plumbing Work other than in the inclusion list.
4. Any items are not in my inclusion list.
5. Water balance. New system start up, ammonia
6. Roofing
7. Air Balance
8. Framing, Roofing, Drywall Patch, extra steel to Condenser support, unless noted in inclusions.
9. All electrical work line and low volt by others per RFP.
10. Concrete Finish work other than listed in my inclusions.
11. Fire Alarm
12. Performance & payment bonds
13. Hazardous materials & asbestos abatement
14. Touch-up painting / Metal Etch / Primer
15. Any issues with the existing equipment will be addressed at T & M rates.
16. Extend Mechanical platform on the roof.
Quote NoBW230063
Proposal August 22, 2025
17. Any Electrical obstructions shall be removed by others and is not included in this proposal.
18. Any Utilities causing direct obstructions shall be removed and shall require a signed change order form prior to any work commencing.
19. Any Equipment deemed as an obstruction shall be removed and shall require a signed change order form prior to any work commencing.
20. Ammonia electrical controls and instrumentation shall be provided and installed by others.
21. Ammonia safety controls including exhaust fans shall be provided by others.
22. Start-up of all equipment shall be provided by others, except the exhaust Fan.
23. Any changes to the project listed above that deviate from original scope of work shall require a signed change order form prior to any work commencing.
24. Any unforeseen obstruction and or work related to as a result shall require change order form.
25. Any changes to material schedule shall require a signed change order form prior to any work commencing.
Quote NoBW230063
Proposal August 22, 2025
Agreement
The information contained in this proposal constitutes the terms between CIMCO Refrigeration Inc. and the client City of Bakersfield.
All prices agreed upon will be honored by both parties. Continued services after that time will require a new agreement.
Billing and Payment Terms. CIMCO will invoice City of Bakersfield as per the terms of this agreement, and City of Bakersfield will pay each such invoice within thirty (30) days after the date thereof. Invoices not paid within such thirty (30) day period will accumulate interest as per the terms and conditions of this agreement.
Authorized Signature: The undersigned agrees to the terms of this contract on behalf of the organization or business Signature of Client: ___________________________________________ Date: __________________________ Print Name of Client: _________________________________________ Purchase Order :
CIMCO Refrigeration Inc would like to thank you for the opportunity to provide a proposal for this project upgrade and options and look forward to your valued response and potentially working on your team! Best Regards,
Brad Wilkins
CIMCO Refrigeration Inc.
Team Lead - US Recreation
Cell: 519-852-8777
Email: [email protected]
Quote NoBW230063
Proposal August 22, 2025
Quote NoBW230063
Proposal August 22, 2025