ADMINISTRATIVE REPORT
MEETING DATE: September 24, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: September 5, 2025
SUBJECT: Contract Change order No. 2 to Agreement No. 24 -090 with High -Light Electric Inc. (additional compensation of $22,542.85; revised not-to-exceed $690,397.08) for the Adaptive Signal Coordination Mt Vernon Avenue between Bernard Street and Panorama Drive. (Ward 3)
RECOMMENDATION:
Staff recommends approval of the change order.
BACKGROUND:
The work to be performed for this project consists of installation of conduit, fiberoptic cable, modems, networking equipment, monitoring cameras , o ther fiber optic equipment, and surge suppression equipment along Mt. Vernon Avenue between Bernard Street and Panorama Drive.
Change Order No. 2 provides for repairs to existing conduits that were determined to be unusable. To prevent further delays to the project the Project Engineer elected to install wireless communication units instead of submitting an Encroachment Permit application to the California Department of Transportation (Caltrans) and then excavating to make the necessary repairs to the conduits. The contractor agrees to furnish and install two wireless devices and make necessary connections for a lump sum price of $6,295.36.
This Change Order also provides for additional fiber splicing required to allow the adaptive interconnect system to communicate with the Traffic Control Center. The contractor agrees to do the above-mentioned work for a lump sum price of $648.09.
Additionally, in order to construct the project per the plans and specifications, there were several contract item quantities that had to be either increased or decreased. These item adjustments will result in a net increase of $15,599.40.
FISCAL IMPACT:
State and Federal Road Funds remain available in the budget to cover this change order; therefore, there is no impact to the City’s General Fund
The Total construction cost increase for Contract Change Order No.2 is $22,542.85. This is the final change order for this project, and the project has been completed. This final change order reflects a total project cost increase of 26,620.08 (4.0% increase to the original contract amount) as illustrated below:
Original Contract Amount = $ 663,777.00 Total of Previous Change order approved by council
contingency
=
$ 4,077.23
Current Contract change order = $ 22,542.85 Amended Contract Amount after Change order = $ 690,397.08 Net Increase to Date = $ 26,620.08
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Contract Change Order No. 2