ADMINISTRATIVE REPORT
MEETING DATE: September 24, 2025 AGENDA CATEGORY: Consent-Bids TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: September 5, 2025
SUBJECT: Sewer Lift Station Rehabilitation at Fairfax Road and Paladino Drive.
1. Accept bid and approve contract with GSE Construction Company ($2,265,800.00) for said project.
2. Authorize staff to approve, as necessary, up to $150,000.00 in City-controlled contingency for unforeseen conditions encountered during construction of the project. (Ward 3)
RECOMMENDATION:
Staff recommends acceptance of the bid, approval of contract, and approval of City -controlled contingency.
BACKGROUND:
The work to be performed consists, in general, of the rehabilitation of an existing lift station, referred to herein as the Fairfax/Paladino Lift Station. The Fairfax/Paladino Lift Station is located 300 feet north of the intersection of Fairfax Road and Paladino Drive. The scope of work includes, but is not limited to: the installation and maintaining of temporary bypass pumping; construction of short lengths of new sewer lines and force main; demolition of and reconstruction of the Fairfax/Paladino Lift Station complete with all appurtenances; construction of lift station site improvements such as grading, aggregate base surfacing and paving; masonry walls and retaining walls; chain link fencing; furnishing and installing all electrical and electrical standby system items and coordination with the applicable utility companies; testing and adjusting of equipment, and all other items necessary to complete the project as specified.
Item No. 1. This project is funded through Sewer Enterprise Funds (SEF). The Engineer’s Estimate for this project was $2,192,000.00.
On August 28, 2025 , the City received four (4) bids for this project. Two (2) of the four (4) bids were deemed non-responsive. Two of the four bids were deemed acceptable. The acceptable bids are as follows:
GSE Construction Company
7633 Southfront Rd., Ste 160
Livermore, CA 94551
in the amount of
$2,265,800.00
HPS Mechanical, Inc.
3100 E Belle Terrace
Bakersfield, CA 93307
in the amount of
$2,493,659.88
Staff recommends acceptance of the bids and approval of the construction contract to the lowest responsive and responsible bidder, GSE Construction Company.
Item No. 2. Bakersfield Municipal Code section 3.20.105(E) authorizes Public Works Contract Amendments to be executed via Change Order, provided that Change Orders which exceed $10,000 must be approved by the City Council. Staff is requesting pre -approval of up to $1 50,000 for City -controlled contingency for unforeseen conditions encountered during construction of t his project, to be executed via authorized Change Order(s). Any costs which exceed the City Council approved contingency, cumulative or otherwise, would require action and approval from the City Council. This City-controlled contingency will save staff ti me by not having to prepare multiple Council reports for individual routine change orders throughout the project, should they arise. All remaining contingency funds not used will be returned to the fund balance at the end of the project.
FISCAL IMPACT:
This project is funded with Sewer Enterprise Funds; therefore, there is no impact to the City General Fund.
There are sufficient funds in this project (25PWDE07) to award the contract, pay for construction engineering, and City controlled contingency.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Signed Construction Project Agreement.