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BA.KER'SFI.EL,D
THE SOUND., OF ..
Request for Proposals ( RFP)
Professional Contracting Services for
18th & Eye Parking Facility
Unarmed Security Guard Services
Issued: Friday, May 27, 2022
Due: Friday, June 10, 2022, at 5 p.m. Pacific Standard Time - Contact: Randy McKeegan, Finance Director
661) 326- 3746
rmckeegan@bakersfieldcity. us
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ORIGIIAL
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Notice to Site Security Firms
Site Security Services for Bakersfield Parking Garage
Bakersfield, CA
May 27, 2022
The: RFP8Q package. will be available after 12:00 p m., May,.26,s,,2022 and may be obtained via download at https:// www.pianefbids. com/ portal/ portal. cfm?CompanylD= 14660. Forassistance contact Olimpia Frederick, 661- 326- 3746.
The contractor shall possess a valid Private Patrol Operators License through the State of California Department of Consumer Affairs Bureau of Security and Investigations Services at the time of submitting proposals.
All questions concerning the project and the City' s selection of a contractor for this project should be directed to:
Randy McKeegan, Finance Director
Finance Department
City of Bakersfield
1600 Truxtun Avenue
Bakersfield, CA 93309
Voice Phone: 661- 326- 3030
STATEMENT OF QUALIFICATIONS ( SOQs) TWO ( 2) ' COPIES submitted in conformance with the City' s RFP8,Q v4I be received by the City. of Bakersfiel&PurcbcisingDivision, Second Floor, City HallNorth, 1600Truxtun Avenue, Bakersfield, CA 93301 until3: 00 p: m,_ Fri day, June' l0, 1022.
The City of Bakersfield (City) assumesno responsibility. for n.on-receipt of SOQsdue to any delay, including but not limited to, carrier delay. It isthe proposer' s responsibility to meet the deadline stated above.
No SOQ will be considered unlessit ismade in conformance with the requirements of the City's RFP&Q.
The City - plans to enter into an agreement with a - site security service company . which, has documented extensive experience for comparable facilities and iscapable of providing all services for the Scopeof Workas describedinthisRFP&Q. TheCONTRACTOR'steam membersworking,on this project shall be qualified professional staff and shall have the necessary experience, expertise. and licenses to complete the project and satisfy all the requirements as described in the RFP&Q. 2 1P a g e
Contractors wishing to be considered for this project should thoroughly read this Request for Proposal and Statement of Qualifications ( RFP&Q) . Information required to be provided in a Statement of Qualifications ( SOQ) is detailed in Section N. Contractors submitting an SOQ must do so in accordance with the requirements of Section V.
I. GENERAL PROJECT DESCRIPTION AND REQUIREMENTS
The City of Bakersfield Finance Department isseeking a contractor with substantial experience and background in on -site security services. The department desires a contractor to provide 16 hours a day / 6 days a week ( Monday through Saturday) and 8 hours on Sunday ( 4 PM to 12 AM) site security services for a one-year period at the 181hand Eye Parking Garage located at 1600 18hStreetin Bakersfield, CA. Extensionsare at theCity's optionand undermutuallyagreeable terms. The contractorshall possessa validPrivatePatrol OperatorsLicense through the stateof CaliforniaDepartment of ConsumerAffairs Bureau of Securityand InvestigationsServices at thetime of receiving proposals. N.
SERVICES TO BE PROVIDEDBY THECONTRACTOR (SCOPE OF WORK) The companyshall have a professionalstaff to provideall theservicesnecessaryfor theprojectas definedin SectionsI ( General),and II ( Scopeof Work) . The companyshall have the staffand resources required to completethe tasks as definedin SectionI & II andin thefollowingscope of work and at thelocationwithin the statedproject time schedule.At a minimum, the company's team is toincludea QualifiedManager, as definedby Departmentof ConsumerAffairs Bureau of Securityand InvestigationsServices, of thecompanyexperiencedin on -sitesecurityservices as describedherein. When needed for the Scopeof Work, the contactorshall coordinatewith other contractors, tenants and/ or ownersof t he 18thand Eye ParkingGarage. Required activities shall include: 1)
Contractorshall providetrained, certified, licensed, insured, bonded, uniformed officers for on -sitesecurityservices at the18th and Eye ParkingGarage located at 1600 181h Street. Contractorshall provideon uniformedofficer for generalsecurity. Officer will stay on site at theparkinggarage to monitorand reportany type of illegal activity to theproperauthorities. 2)
Contractormay also be askedto assistcustomersof theparkinggarage to exitthe facilityif thereare problemswith the facility's automaticaccess system during their shift. The contractorshall provideall labormaterialsand equipmentto performwork duringthe contractperiod, as specifiedherein. 3) Contractorshall providea totalof 104hours (thirteeneight - hour shifts) of serviceper week.
Hours of serviceare anticipatedto be sixteenhours per day, Mondayto Thursday from 8 AMto 12 AM, Fridayand Saturdayfrom 9 AMto 1 AM, and 4 PMto 12 AMon Sunday. The 18th and Eye ParkingGarage hours of operationare typically5:
00a. m. to 3: 00a. m. Hoursof serviceare to be a flexibleschedulemutually agreed upon by bothparties. 4)
Contractorshall provideunarmed security guard services to alsoincludemanagement, supervision, and leadershipof securityofficer( s) at the City of Bakersfield' s parkingfacility located at 160018th Street. Securityservices shall be performed in a mannerthat will ensurethe safetyand well- beingof thegeneralpublic and City personnel. Contractor shall ensuresecurity officers maintain a current State of Californiaguard card and meet all staterequirementsfor trainingand certification. 5)
Contractor (lead or supervisor) must be availableto meetin personupon requestwithin three ( 3) hoursof requestand at no costto theCity) to discussagreementissues and securityconcerns. Contractor shall providename, telephonenumber, cell phonenumber, and businessemail and mail deliveryfor the Key Personnellead, supervisor), within fifteen (15) daysof theagreementaward date. SupervisoryVORIGINALr- 7 representatives of the contractor must be qualified to supervise, oversee, provide guidance, training, corrective direction, and disciplinary action as necessary. 6) Contractor, at its own cost and expense, shall ensure that all employees wear uniforms to make clear to all observers that they are employed by the contractor.
All uniforms shall be matching and shall present a professional appearance and shall bear the employees' name and the company name and/ or logo. 7) In the event of an absence, the contractor shall furnish immediate coverage to cover the unfilled shift.
8) Contractor shall ensure security officers check - in and out via an established procedure prior to the start, periodically during, and at the end of each shift. 9) Contractor shallehsureits employeesare "neat, clean and appropriately attifed, courteous, and able to act in an authoritative manner.
10) Contractor shall ensure that all security officers assigned to the City are able to communicate with their supervisor, 911, the local police, and the City authorized representative via mobile phones at all times during their work shifts. Officers must be able to call for emergency assistance immediately upon their occurrence. 1 1) If at any time the Contractor replaces personnel involved in the services, the Contractor must notify the City' s representative immediately in writing. The notification must include the replacement security guard' s contact information and a copy of their State of California guard card. At no time, will a replacement security guard provide the services outlined herein unless proper notice has been given to the City.
Security Guard Duties and Responsibilities include:
12) Officer shall report to the designated location on time and will remain on duty ( at their post) until the end of the shift or until properly relieved. 13) Officer will maintain a good personal and' uniform appearance, be courteous and respectful to City employees and the public.
14) Officer shall remain vigilant throughout their shift and remain in sight of the public and City personnel.
15) Officer shall be trained to detect any potential threat, including but not limited to, identifying suspicious people lurking in the area, foreseeing potential emergency situations, and controlling who enters and exits. Officers are not to take action to physically stop/ restrain individuals entering or exiting property. 16) Officer shall immediately report suspicious activity and contact the appropriate emergency personnel in situations where safety is compromised, or criminal activity is evident. Officers shall observe, collect information, report violations and criminal activity to local police immediately.
17) Officer shall patrol the facility at least once an hour during their assigned shift 18) Officer shall be able to learn and understand the position requirements, be proficient in speaking, reading, and capable of composing reports which clearly convey factual information. In the event of an unusual occurrence or incident, the officer will complete a written report document the event in detail. These reports will be provided to the City' s representative on a daily basis.
III. TIMESCHEDULE
Time is of the essence for this contract. Upon adoption of an agreement between City Council and the successful company the expectation isto have the contract begin on orafter July 1, 2022.
IV. REQUEST FOR PROPOSAL AND STATEMENT OF QUALIFICATIONS All interested companies ( PROPOSER' s) shall submit a Statement of Qualifications ( SOQ) which 4 1P a g e
shall contain at a minimum the following information:
A. The completed General Information Sheet ( refer to Attachment RFQ- 1). An officer of the PROPOSER must sign this document and scope of work to be performed, and any municipal and ordinance requirements of the City of Bakersfield.
V. SOLICITATION CAVEAT
The PROPOSER and its subcontractors understand and agree that the City of Bakersfield shall have no financial responsibility for any costs incurred by the PROPOSERand its subcontractors in responding to this Request for Qualifications and shall not be liable for any PROPOSER of its subcontractors costs attributed to their own study and investigation or design of a specific project until PROPOSER has executed a contract with the City of Bakersfield and has been authorized in writing to proceed. The City of Bakersfield reserves the right to terminate this Request for Qualifications after three ( 3) days' notice to all prospective PROPOSERS.
VI. INDEMNIFICATION AND INSURANCE REQUIREMENTS
The selected contractor shall procure and maintain for the duration of this Agreement the following types and limits of insurance, otherwise referred to as "basic insurance requirements:" A. Professional liability insurance, providing coverage on an occurrence basis for errors and omissions with limits of not less than One Million Dollars ($ 1,000, 000) per occurrence.
B. Automobile liability insurance, providing coverage on an occurrence basis for bodily injury, including death, of one or more persons, property damage and person injury, with limits of not less than One Million Dollars ($ 1,000, 000) per occurrence.
C. Broad from commercial general liability insurance, providing coverage on an occurrence basis for bodily injury, including death, of one or more persons, property damage, personal injury, with limits of not less than One Million Dollars ($ 1,000, 000) per accident.
D. Workers' compensation insurance with statutory limits and employer' s liability insurance with limits of not less than One Million Dollars ($ 1,000, 000) per accident.
Except for professional liability, the liability polices shall contain an additional insured endorsement in favor of the City, its mayor, council, officers, agents, employees and volunteers.
The workers' compensation policy shall contain a waiver of subrogation endorsement in favor of the City, its mayor, council, officers, agents, employees and volunteers.
Insurance is to be placed with insurers with a Bests' rating of no less than A:VII. This requirement may be waived at the City' s sole discretion.
Except for professional liability, all policies required of the Contractor hereunder shall be primary insurance as respects the City, its mayor, council, officers, agents, employees and volunteers and any insurance or self- insurance maintained by the City, its mayor, council, officers, agents, employees and volunteers shall be excess of the Contractor' s insurance and shall not contribute with it.
The automobile liability policies shall provide coverage for owned, non -owned and hire autos.
The liability policies shall provide contractual liability coverage for the terms of this Agreement. 5 1P a g e
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OORIGINO
All policiesshallcontain an endorsement providing the Citywith thirty (30) days' written notice of cancellation or material change in policy language or terms. All policies shall provide that there shall be continuing liability thereon, notwithstanding any recovery on any policy.
The insurance required_ under this Agreement shall be maintained until all work required to be performed under th toerms of thisAgreementiscompletedtotheCity'ssatisfaction.
The Contractor shall furnish the City RiskManager with a certificate of insurance and, if requested, copies RFP&Q for Site Security Services at the 18th and Eye Parking Garage of endorsement or all insurance policies evidencing the insurance required under this Agreement.
Any deductibles, self -insured retentions or insurance in lesseramounts, or lack of certain types of insurance otherwise required by this agreement of Contractor, must be declared to and approved by the City.
However, unless otherwise approved by the City, if any part of the work under this Agreement is subcontracted, the " basic insurance requirements" set forth hereinabove shall be provided by or on behalf of all subcontractors even if the City has approved lesser insurance requirements for Contractor.
Contractor shall be responsible for determining and guaranteeing all subcontractors are insured as set forth in this paragraph.
All costs of insurance required under this Agreement shall be included in the Contractor' s bid, and no additional allowance will be made for additional costs which may be required by extension of the insurance policies.
If contractor fails to maintain adequate insurance coverage as required by the project, the submittal of a Statement: of Qualifications and Proposal Form, the City' s review and evaluation of the SOQ' s,'and the City' s selection of a contractor for this project should be directed to:
Randy McKeegan, Finance Director
Finance Department
City of Bakersfield
1600 Truxtun Avenue
Bakersfield, CA 93309
Voice Phone: 661- 326- 3746
Facsimile: 661- 852- 2113
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VII. C. 8 Signature Page ( Attachment A)
Complete Attachment A and submit with proposal.
Vill. Cost Proposal ( Attachment B)
The cost of preparing and submitting a proposal is the sole responsibility of the proposer and shall not be- chargeable in any manner to the City of Bakersfield. Costs listed as " to - be -determined" or " estimated" will not be considered. Proposers should submit their cost proposalin a separate sealed envelope, according to the format provided inAttachment B, setting forth a fixed fee for the services.
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IX'. Ref" rence"Form jAttadfimerff C)
X. Complete Attachment C of this RFPand submit with proposal. Provide a list of three ( 3) to five ( 5) references with current contact person, e- mail address, and phone number who may be contacted regarding firm performance. The City may also consider other sources of pertinent past performance information including the City' s own experience with the Proposer in the last three years.
XI. Contractor' s Agreement ( Attachment D)
XII. A sample copy of the City' s Contract Agreement ( Attachment D) isincluded with this RFP.
Please review the agreement carefully. Thisisthe contract the Consultant will be expected to execute without alteration. If any changes are desired, the Consultant must submit a copy of the requested modifications to the City for approval at least ten ( 10) calendar days priorto the date that the proposalsare due. If approved, the Citywill then issuethe changes to all prospective Proposersprior to the due date. As part of itssubmittal package, an offices of the firm must sign and return a copy of the sample agreement. The signature indicates that the firm accepts the clauses of the contract, including the indemnity clause, as statedintheenclosedsample copy of theCity' s agreementand any modificationsthereto issued by theCityduringthis solicitationof RFPs. An "
AcknowledgementLine" which reads as . the followingwill be foundbelow the signature line of thedraft agreement. The officermust reviewthe sampleagreementcarefully prior to signingthe draftagreement. The
City expresslyreserves the right, in its solediscretion, to ( 1) rejecta proposalcontainingany exception or alternativesas non -conforming, or ( 2) acceptany proposalalternative or exceptionand to awarda contractbased thereonif determinedto be in thebest interestof theCity. 7 1 Pa g e rn
vORIGINAL'
Attachment A ( Signature Page
The undersigned proposer having examined this RFPand having full knowledge of the condition under which the work described herein must be performed, hereby proposes the proposer will fulfill the obligations -contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and the proposer will furnish all required products/ services and pay all incidental costs in strict conformity with these documents, for the stated prices as proposed.
Submitting Firm:
Address:
City: State: Zip:
I hereby certify that I am legally authorized to sign on behalf of the Firm identified above.
Authorized Representative ( print): Title:
Authorized Signature: Date:
THIS FORM MUST BE SIGNED TO BE CONSIDERED VALID
Contact Information:
Name:
Title:
Address:
City:
Email:
Phone:
Cell Phone:
State: Zip:
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Attachment B
COST PROPOSAL FORM
TO BECOMPLETED BYOFFERORAND INCLUDED IN PROPOSAL
TO:.. CITY.OFki4KERSFIELD
RE: SITESECURITY SERVICES AT BAKERSFIELD 18th & EYE PARKING GARAGE Term of Contract: The Agreement shall be in place for one year ( 1 year) from the effective date of the Agreement. The Agreement may be extended in accordance with the provisions of the invitation to Bidfor four ( 4) additional one-year periods.
Having carefully examined the Request for Proposal, attachments and related documents, the undersigned proposed and agrees to provide to the City of Bakersfield in accordance with RFP& Q and sample Contract for Site Security Services at Bakersfield 181h & Eye Parking Garage, Contractor submits the following proposal:
Base Bid
SiteSecurityWeekly (104hrs) $ X 52 Weeks = 1year term
13- eight- h o u r shifts)
Additive Alternate
Additional 2 hour shifts ( 2hrs) $ X 52 Weeks = $ 1year term Note: The bidder shall submit prices for the Base Bid and Additive Alternate. The criteria setforthinSectionVI. Selectionof Contractorof thisdocumentshallbe usedto determine the award of the contract.
Name of Firm or Corporation
Signature of Offeror s-Authorized• Representative
Name & Title of Authorized Representative
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Attachment C ( Reference Form
Please provide at least three ( 3) to four (4) references for past projects that include services similar to those proposed for this RFP. Please use the following format in submitting references.
Name of Client -
Project Manager/ Contart Title:
Phone: E- mail:
Summary of Services:
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Attachment D
AGREEMENT SAMPLE **********
AGREEMENT NO.
INDEPENDENT CONTRACTOR' S AGREEMENT
Over $ 40, 000]
This INDEPENDENT CONTRACTOR' S AGREEMENT (" Agreement") is made and entered into on , by and between the CITY OF BAKERSFIELD, a municipal corporation, (" CITY") and
CONTRACTOR").
RECITALS
WHEREAS, CONTRACTOR represents that CONTRACTOR is experienced, well qualified and a specialist in the field of
NOW, THEREFORE, incorporating the foregoing recitals herein, CITY and CONTRACTOR mutually agree as follows:
1. SCOPE OF WORK. In exchange for the Compensation ( defined below), CONTRACTOR shall perform the following:
Scope of Work"). The
Scope of Work shall include all items and procedures necessary to properly complete the task CONTRACTOR has been hired to perform, whether specifically included in the Scope of Work or not.
2. COMPENSATION/ PAYMENT PROCEDURE. Subject to the conditions of this section, CITY will pay CONTRACTOR as follows for performing the Scope of Work Compensation"): [ choose one]
1) A total, lump sum payment of $
of Work is completed to CITY' s satisfaction, or
after the Scope
2) On an hourly [ or time/ material] basis in accordance with the hourly rates as shown on Exhibit A.
CITYwill pay CONTRACTOR within 30 days after CONTRACTOR submits an itemized o
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A
invoice for the portions of the Scope of Work completed and that invoice is approved by CITY. The Compensation will be the_ total amount paid to C-ONTRACTOR for performing the Scope of Work and includes, but is not limited to, all out- of- pocket costs and taxes. CITY will pay no other compensation to CONTRACTOR. In no case will CITY compensate CONTRACTOR more than for performing the Scope of Work.
3. TERM. Unless terminated sooner, as set forth herein, this Agreement shall terminate on [ Date].
4. TERMINATION. Either party may terminate this Agreement after giving the other party written notice, as provided herein, ten days before the termination is effective.
5. COMPLIANCE WITH ALL LAWS. CONTRACTOR shall, at CONTRACTOR' s sole cost, comply with all of the requirements of Municipal, State, and Federal authorities now in force, or which may hereafter be in force, pertaining to this Agreement, and shall faithfully observe in all activities relating to or growing out of this Agreement all Municipal ordinances and State and Federal statutes, rules or regulations, and permitting requirements now in force or which may hereafter be in force including, without limitation, obtaining a City of Bakersfield business tax certificate ( Bakersfield Municipal Code Chapter 5. 02) where required.
6. INDEPENDENT CONTRACTOR. This Agreement calls for CONTRACTOR' s performance of the Scope of Work as an independent contractor. CONTRACTOR is not an agent or employee of the CITY for any purpose and is not entitled to any of the benefits provided by CITY to its employees. This Agreement shall not be construed as forming a partnership or any other association with CONTRACTOR other than that of an independent contractor.
7. DIRECTION. CONTRACTOR retains the right to control or direct the manner in which the services described herein are performed.
8. EQUIPMENT. CONTRACTOR will supply all equipment, tools, materials and supplies necessary to perform the services under this Agreement.
9. STARTING WORK. CONTRACTOR shall not begin work until authorized to do so in writing by CITY. No work will be authorized before the date first written above.
10. KEY PERSONNEL. CONTRACTOR shall name all key personnel to be assigned to perform theScope- of Work. All key personnel shall be properly licensed and have the experience to perform the work called for under this Agreement.
CONTRACTOR shall provide background for each of the key personnel including, without limitation, resumes and work experience performing work similar to the Scope of Work. CITY reserves the right to approve key personnel. Once the key personnel are approved, CONTRACTOR shall not change such personnel without CITY' s written approval.
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11. INCLUDED DOCUMENTS. Any bid documents, including, without limitation, special provisions and standard specifications and any Request for Proposals, Request for Qualifications and responses thereto relating to this Agreement are incorporated by reference as though fully set forth herein.
12.. LICENSES. . CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits and approvals which are legally required for CONTRACTOR to practice its profession and perform the Scope of Work. If CONTRACTOR is a corporation, at least one officer or key employee shall hold the required licenses or professional degrees. If CONTRACTOR is a partnership, at least one partner shall hold the required licensees or professional degrees.
13. STANDARD OF PERFORMANCE. The Scope of Work shall be performed in conformity with all legal requirements and industry standards observed by a specialist of CONTRACTOR' s profession in California.
14. SB 854 COMPLIANCE. To the extent Labor Code Section 1771. 1 applies to this Agreement, a contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, be subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined inthischapter, unless currentlyregistered and qualifiedto performpublic work pursuantto" Section1725. 5. It isnota violationof LaborCode Section1771. 1 for an unregisteredcontractor to submita bidthat is authorizedby Section7029. 1 of theBusinessand ProfessionsCode or by Section10164 or 20103.5 ofthePublicContract Code, providedthe contractoris registeredto performpublic work pursuant to Section1725. 5 at the time the contractis awarded. The prime contractor is requiredto postjob site noticesin compliancewith Title 8 CaliforniaCode of RegulationsSection 16451. This projectis subjectto compliancemonitoring and enforcementby the Departmentof IndustrialRelations. 15.
NO WAIVEROF DEFAULT. The failureof anypartyto enforceagainst another party any provisionof thisAgreementshall not constitutea waiverof thatparty's rightto enforce such a provisionat a latertime and shall not serveto varythe termsof thisAgreement.
16. INSURANCE. 16.
1 Typesand Limitsof Insurance. In additionto anyotherinsuranceor securityrequired under this Agreement, CONTRACTOR must procureand maintain, for the durationof thisAgreement, the typesand limits of insurancebelow Basic InsuranceRequirements"). 16.
1. 1 Automobileliability insurance, providing coverage for owned, non - owned, and hired autos on an occurrencebasis for bodilyinjury, includingdeath, of one or morepersons, property 13
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damage, and personal injury, with limits of not less than 1,000, 000 per occurrence.
16. 1. 2 Commercial general liability insurance, unless otherwise approved by CITY's Risk Manager, providing coverage on an occurrence basis for bodily injury, including death, of one or more persons- propertydamage; and. personal, injury. with limitsof not less than $1, 000,000per occurrence. The policymust: 16.
1. 2. 1 Providecontractualliability coveragefor the termsof this Agreement; 16.
1. 2. 2 Provideproducts and completedoperations coverage;
16. 1. 2. 3 Providepremises, operations, and mobileequipmentcoverage; and 16.
1. 2. 4 Containan additionalinsured endorsementin favorof CITY and its mayor, council, officers, agents, employees,
and designatedvolunteers. 16.
1. 3 Workers' compensationinsurance' with limits of not less than 1, 000,000 per occurrence. In accordancewith the provisionsof Labor Code Section3700, every contractorwill be requiredto secure the paymentof compensationto his employees. Pursuant
to LaborCode Section 1861, CONTRACTORmust submit to
CITYthe followingcertificationbefore beginningany workon the Improvements: I
amawareof theprovisionsof Section3700 of the LaborCode
which require every employerto be insuredagainst liability for worker's compensationor to undertakeself- insurance in accordancewith the provisionsof thatcode, and
I willcomplywith such provisionsbefore commencingthe
performanceof theworkof thiscontract. By
executingthis Agreement, CONTRACTORis submittingthe certification required above. The
policymust containa waiver -of subrogationin favorof CITYand- its mayor, council, officers,. agents, employees, and designated volunteers. 16.
2 GeneralProvisions Applying to All InsuranceTypes. 16.
2. 1 All policiesrequired of CONTRACTORmust be writtenon a first - dollar coveragebasis, or containa deductibleprovision. Subject to CITY's advanceapproval, CONTRACTORmay utilize a self- 141Page insured retention in any or all of the policies provided, but the policy or policies may not contain language, whether added by endorsement or contained in the policy conditions, that prohibits satisfaction of any self -insured provision or requirement by anyone other than the named insuredor by any meansincluding other insurance or which is intended to defeat the intent or__ protection of an additional insured._
16. 2. 2 All policiesrequired of CONTRACTORmustbe primaryinsurance as to CITYand its mayor, council, officers, agents, employees, or designated volunteers and any insurance or self-insurance maintained by CITY and its mayor, council, officers, agents, employees, and designated volunteers must be excess of
CONTRACTOR' s insurance and must not contribute with it.
16. 2. 3 The insurance required above, except for workers' compensation insurance, must be placed with insurers with a Best' s rating as approved by CITY's RiskManager, but in no event less than A-: VII. Any deductibles, self -insured retentions, or insurance in lesser amounts, or lack of certain types of insurance otherwise required by this Agreement, or insurance rated below Best' s A-: VII, must be declared prior to execution of this Agreement and approved by CITYin writing.
16. 2. 4 The insurance required in this section must be maintained until the Scope of Workissatisfactorilycompleted as evidenced by CITY' s written acceptance. All policies must provide that there will be continuing liability thereon, notwithstanding any recovery on any policy.
16. 2. 5 Full compensation for all premiums which the CONTRACTOR is required to pay to satisfy the Basic Insurance Requirements shall be considered as included in the prices paid for the performance of the Scope of Work, and no additional allowance will be made therefor or for additional premiumswhich may be required by extensions of the policies of insurance.
16. 2. 6 , It is further understood and agreed by CONTRACTORthat its liability to CITYwill not in any way be limited to or affected by the amount of insurance obtained and carried by CONTRACTORin connection with this Agreement.
16. 21 Unlessotherwise approved by CITY, if any part of the Scope of Work is subcontracted, the Basic Insurance Requirements must be provided by, or on behalf of, all subcontractors even if CITY has approved lesser insurance requirements for CONTRACTOR, and all subcontractors must agree in writing to be bound by the provisions of this section,
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17. THIRD PARTY CLAIMS. In the case of public works contracts, CITY will timely notify CONTRACTOR of third party claims relating to this Agreement. CITY shall be allowed to recovfrom CONTRACTOR, and CONTRACTORshall pay on demand, all cos -of- notification: - 18.
INDEMNITY. CONTRACTOR shall indemnify, defend, and hold harmlessCITY and CITY' s. officem.agentsand employeesagainst any and all liability, claims,, actions, causes of actionor demandswhatsoeveragainst them, or anyof them, before administrative or judicialtribunals of any kind whatsoever, arising out of, connected with, or causedby CONTRACTORor CONTRACTOR's employees, agents, independent contractors, companies, or subcontractorsin the performance of, or in anyway arisingfrom, the termsand provisionsof thisAgreement whether or not causedin partby a partyindemnifiedhereunder, except for CITY's soleactive negligence or willfulmisconduct. 19.
ASSIGNMENT. Neither this Agreementnor any rights, interests, duties, liabilities, obligations or responsibilitiesarising out of, concerningor relatedin anyway to thisAgreement ( including, but not limitedto, accounts, actions, causes of action, claims, damages, demands, liabilities, losses, obligations, or reckoningsof anykind or naturewhatsoever, for compensatoryor exemplaryand punitivedamages, or declaratory,' equitableor injunctive relief, whether based on contract, equity, tort or other theoriesof recovery providedfor by the commonor statutory law) may be assigned or transferredby any party. Any such assignmentis prohibited, andshall be unenforceableand otherwise null and void withoutthe n_ eed forfurther actionby the non -assigningparty or parties. 20. ACCOUNTING
RECORDS. CONTRACTOR shall maintain accurateaccounting records and other writtendocumentationpertainingto all costsincurredin performanceof this Agreement. Suchrecords and documentationshall be kept at CONTRACTOR' s office duringthe term of this Agreement, and for a periodof three years from the date of the finalpaymenthereunder, and made availableto CITY representatives upon request at any timeduringregularbusinesshours. 21. BINDING EFFECT. The rights and obligationsof this Agreementshall inure to the benefitof, and be bindingupon, the parties to the Agreementand their heirs, administrators, executors, personal representatives, successorsand assigns. 22. CORPORATE AUTHORITY. Each individual signing this Agreementon behalf of entities represents and warrants that they are, respectively, duly authorized to sign onbehalf of the entitiesand to bind the entitiesfully to each andall of the obligationsset forth in this Agreement. 23. COUNTERPARTS.
This Agreement maybe executedin any numberof counterparts, eachof which shallbe consideredas an originaland be effectiveas such. 24. EXECUTION.
This Agreement is effective uponexecution. It is theproductof negotiationand all partiesare equally responsiblefor authorship of this Agreement. Section 1654 of the CaliforniaCivil Code shall not apply to the 161Page interpretation of this Agreement.
25. EXHIBITS. In the event of a conflict between the terms, conditions or specifications set forth in this Agreement and those in exhibits attached hereto, the terms, conditions, or specifications set forth in this Agreement shall prevail. All exhibits to which reference is made in this Agreement are deemed incorporated in this Agreement, whether or not actually attached.
26.. FURTHER ASSURANCES. Each party shall execute and deliver such papers, documents, and instruments, and perform such acts as are necessary or appropriate, to implement the terms of this Agreement and the intent of the parties to this Agreement.
27. GOVERNINGLAW. The laws of the State of California will govern the validity of this Agreement and its interpretation and performance. Any litigation arising in any way from this Agreement shall be brought in Kern County, California.
28. INTERPRETATION. Whenever the context so requires, the masculine gender includes the feminine and neuter, and the singular number includes the plural.
29. MERGER AND MODIFICATION. This Agreement sets forth the entire agreement between the parties and supersedes all other oral or written representations. This Agreementmay_ be modifiedonlyin a writingapprovedby the CityCounciland signed by all the parties.
30. NON - INTEREST:. No CITY officer or employee. shall hold_ any interest in this Agreement ( California Government Code section 1090).
31. NOTICES. All notices relative to this Agreement shall be given in writing and shall be personallyservedor sent by certified or registeredmail and be effective upon actual personalserviceor depositingin the UnitedStatesmail. Thepartiesshallbe addressed as follows, or at any other address designated by notice:
CITY: CITY OF BAKERSFIELD
CITY HALL
1600 Truxtun Avenue
Bakersfield, California 93301
CONTRACTOR:
32. RESOURCE ALLOCATION. All CITY obligations under the terms of this Agreement are subject to the appropriation and allocation of resources by the City Council.
33. TITLE TO DOCUMENTS. All documents, plans, and drawings, maps, photographs, Q, A
0 t7IPagi
ORIGINAL
and other papers, or copies thereof prepared by CONTRACTOR pursuant to the terms of this Agreement, shall, upon preparation, become CITY property.
34. TAX NUMBERS.
CONTRACTOR' s Federal Tax ID Number
CONTRACTOR is a corporation? ; Yes... No.
Please check one.)
Signatures on Following Page]
181Page
IN WITNESSWHEREOF, the parties hereto have caused this Agreement to be executed as of the date first written above.
CITY" " CONTRACTOR"
CITY OF BAKERSFIELD
By: By:
KAREN GOH
Mayor Print Name:
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
By:
NAME & TITLE)
Insurance:
APPROVED AS TO CONTENT:
CITY DEPARTMENT NAME
By:
DEPARTMENT HEAD NAME
TITLE
COUNTERSIGNED:
By:
RANDY MCKEEGAN
Finance Director
I have received and reviewed the sample AGREEMENTincluding the INDEMNITYclause which was sent to me with the City' s RFP. My signature below shall signify our company' s acceptance of ' a final version of the same agreement except for " Scope of Work" and Compensation" clauses if our firm isselected for awarding an agreement for the project as described in said RFP."
Signature of Acknowledgment,
OPAKF,
Date M
F— r—
OORIGINAO
191Page
PROPOSAL
A:.:GENERAL INFORMATION SHEET.: ATTACHMENT RFQ:= 1
LegalCompany- Name,:: Trans -West Security. Servicesj Inc,:. . .
Address: 8503 _Cr! en St., Bakersfield, CA: D3311 . USA YearCompanywasestablished:- -19.72
State of inco orat! on: CA :. .
Compan . web URL: TWSE URITY ERVICES; COM
SICM 7381 NASICM 561612
DUNS/ DB#, " NA .. .
Federal: Tax ID#:: 95- 3800030
Brief6Verviewof'TRANS-WESTand:the. services.pr6VIded:. ... ... ...
TRANS -WEST sincerely appreciates: yo.ur conside.rationof. :our services. The .company.:is based out of Kern Countyand providesservicesinover.-8 Counties. Trans=West hasover500 employees dedicated to safety; securty and. professionalservice, Althoughwe do provideprivatesecurity services, we absolutely:consider.ourselvesa:custornerservice. business:FIRSTI:.We conduct our_ businessin safe; responsible, sustainable' and ethicalmannersthatalignwithpartnershipswho sharethese keyvalues! TRANSVEST is a certified: woman owned businessthroughthe Women's:BusinessEnterprise. Council -(WBEC):. TRANS -WESThasthenecessaryinfrastructure-& operationalhydraulics:that ! s. requiredao. provide'the expectedserv! ce requestsat the `highest.level of. performance. This. includes,:qualified. executivemanagement:&operations; 24/ 7: supervision.& dispatch, personnel, policies & procedures, training: program,.and safe. &:effective.:operational processes that ensure. com liance'and accountabiliy
All
localsstate, ancVornationalin An ...... TRANS -
WESTis a:proudmemberof: ttiefollowingaffiliations. We: participate: as membersand. havealso servedon committeesand/ or theboardsOf severalof theseorganizations. XEDC ( Kern. EconomicDevelopmentCorporation) ..... . Chambers- CalChamber/ HRCalifornia, Bakersfield: Chamber, Hispanic Chamber... ABC:( Msociated:Builders and Contractors).:: KBEX (
Kern BuildersExchange): ASSP (
American- Society of Safety 'Professibhals)... KCSHRM:.&:
SHRM:(: Society:for Hurrian:ResourcesManagement):::: CALSAGA.(:
Californ! a Associationof. LicensedSecurity Agencies,: Guards and Associates) WSPA ( Westem States . Petroleum. Association IREM.-(.
institute -of RealEstateManagement): IIEE-(
Instituteof. Electricaland Electronics :Engineers)_ Kern Tax koeal,
state, and/ or nationaI:industry/professionallicenses: q. SEE ATTACHED)::. PP-.
O#: 8. 617: (Private. Patrol:Cperator:):. •: - WBEC-_
Certified Woman :Owned' Business (Women's BusinessEp. nterpriseCouncil) City. of- BakersfieldBusiness License
III TIRI
Primary Contact Name:: Brooke Antonioni, President/ CEO Phone: 661- 381=29.00 office :7 661=20.3-2849 cell
Fax: 661- 834=0752
E-mail; brooke@twsecurit , com ...
Second Contact Name:
W.
RebeccaAceves;:DirectorofO erations
Phone: 661- 381- 2900 office / 661- 496=4636 cell
Fax; 661. -834- 0752
E- mail; rbecca@twsecurit ". com
Le alContact:Name: : Dustin Dod in, CorporateorateAttorney Phone; . 661=328.=5397" office direct / 661.-395= 1000. main ":.
Fax;': 661326= 0418::
E- mail:. ddod in@kleinlaw. com.
ec . nical Service Contact: Julio" A uire .
Phone: 661:=381= 29Q0 office:/: 661= 979- 8878:: cell
Fax: 6.61: =834= 0752
E-mail;. uiio@twsecudt , com
Chief Technolo officer: :.: David fVlilazzo CTO
Phone; 661- 364- 2607
Fax,
E- mail: d'avid@macroscopic-. net
Human "Resources Mana" er, Kell n Ruiz, SHRM:- CP
Phone:. 661-381 2900 office %661 889-3823 cell
ax:.: 61 834:- 0752:.
E- mail: kellyn@twsecurity. com
STATEMENTOF QUALIFICATIONS (SOQ)
DESCRIPTION:OF.PROPOSERS;MANAGEMENT"PRICNCIPLES.AND:PROCEDURESAND. HOW:;; ......
THEYWILLBEAPPLIED :TOTHISPROJECT::: ;
Trans -West .has -thoroughlyreviewed "the" expectations "and. requirementsneededto ,fulfili.this"contract .
Asa- currentandlongtimevendoroftheCity, we: bringexperienceperformingthisspecifictypeof:
work. Inadditionto:theseseN. ces, TRANS -WEST -isalsothesecuft'' provider -forthe -Citythrough BPD's. preventionpatrol; program "andthe- Parks & Recreation. Department. Both. servicesrequire professionaland; safepatrol: ofspecificareasandcovenalarge "territory :withinthe- City.
ESTABLISHMENTOFA:COOPERATLVERELATIONSHIPW!TH:THECITY'' .."- - TRANS -WESThas:beeninbusinessforover45:years. The'Compariyisprivilegedfor"boththe:lbhgth of:service:we. have:bee.nprovidingtoour:customers, as:wellasthe:diverseindustriestheyrepresent.
TRAN&MEST's.:custorner. "baseismadeof:exemplary "businessesof ail -sizes. Qur-experiencebase.:" spans -acrossthefollowingarealndustries;. property.management, commercialbuildings,'. iome owners: associations (HOA's), non=profit/specialevents;: executivetransportation; :oil: & gas, : energy::&:
refineries,agriculture, construction, healthcare,: education: and government;.
Wehaveastrongworkingrelationshipwithalllocal. lawenforcementandare -theselectedsecurity provider".toassist.BPD"with. Providing -preventionpatrols. This:relafkship.b atruetestarrient.ofour:....... management, policies & procedures: andthe :service: relationship:wemaintainwithallourcustomers::::
Wehave. proven .to becompetitive -inourpricingand 'service, whichis-the:coreof.oursuccess! 1=or:. example; ..
panies.likeChevron, who.utilizeinternafional.companiesevery. placeelse-'yet'have ChosenTRANS-WES ;iri the vall fog over 25 . ears, Cher- examplesinclude,. theCountyofKernfor over,30years, BakersfieldCity"School: Districtfor. over20years, AeraEnergyforover. 20yearsi. etc... etc:..
TRANS=WEST-hasbeenextremelysuccessfulinimplerimenting. andmaintaining:severalsecurity contracts/projects'thatfallinlinewith: the responsibilitiesand :expectations:ofthiscontract. These = .:
ro - • is include out Ba ersfield Pohce Preventibrl "Patrol F' • • r o r Bakers e d cLtyParksanj ecreat • i " P • t endoiar tr ct with th • un ; o€ Ke , Withinthe "County contract, we:
eruice all =© apart: " " nts of man Services, "courihause , libraries, havr°oral heat ; srtes,.Publ' H = c t ` wenii ' utf' cereet. All ofahese projects have.:"":
giveri.ustheexperienceandknow-howto:strategicallyplanacideffectively. meet. thecriteriaoutlined inthis: proposal:::TRANS=WESTprovidesservicestoallthese: locationsacrosstheentire:county.
TRANS -WESThasgonethroughmanybidprocessesand" hascontinuedto. bethesecuritycompany selectedbytheCountyofKern: forover30years .now, lhaddition; We. provide: critical"accesscontrol andpatrol (vehicleandfootpatrol) forthe:majoe-bilandgascompaniesinKern." This -toorequires significantsafety-training.,:driver"safetytraining,-patrol;procedures,'obe.rvation'and. documentation:....... training and much::more.:::: Op'
10-jINAL19
COMPLETE AND SUCCESSFUL PERFORMANCE: OF ALL-TASKS:ASSIGNED TO THE:
CONTRACTOR;
TRANS=WESThas the necessaryinfrastructure & o erational h draulics: that is re uired to rovide; p.. Y:. theexpectedservicerequestsat:the highestlevelof.:performance. This. includes,:qualified.executive':':
management & operations, 24/ 7 supervision & dispatch, personnel, policies & procedures, training program, and safe & effectiveoperationalprocessesthat -.ensurecomplianceandaccountability:
All: of ourofficersare:requiredto.:useour.realtrne=rep rtoi s r tha teaNNOWE
all activity
reports. and cannot be disabled or manipulaTed; ( SEE SA IIPLE: CURRENT.
PREVENTIONPATROLACTIVITY).. In':addition, :anytimean officerusesanyvehicle(golf cart; vehicle; etc.),: the: GPS:systemtracksallactivity. OurGompany:iscommittedtc safety, compliance; transparency -and service. This: is one reasonwhy -we givefull access -to the: information- pertainingto ourcustomersaccount. You.canverifyandvalidatethiswith: ourcurrentrelationship$:w'ithCity departments. ;(SEEATTACHEDREPORTINGDATAPROVIDEDTO.BPDWEEKLY, MONTHLY:& ANNUALLY), .. .. ...
G
V
TRANS -WESThasalwayshad: ari advancedGPS- system; however:ourvendor:recentlymade :- significant_ development' improvemerits. to.the' software and introduced' new technology with their... cameras.: Therefore; in: its. coCrimitmenf to safety: and transparency,: TRANS -WEST is excited to:::::
announcetheexpansionofouradvancedGPStrackingsoftwa e Ceargat ,withtheintroduction: of dashboardcamerasto:ourpatrol: vehicles,. Thesedashcamswillassist. inmonitoringdriVer.and vehicleactivity: and help'us:investigatevehicle:incidents:with irrefutabledata that inciudes-road-facing:
anddriver -facing: cameraviews. The. dashcamswill :alsosignificantlyimprovethe. scopeof:control:::
our auditorshave in monitoringdriver: behaviors. Additionally, :we feel introducingthis new:technology. vvillact as a deterrent -for distracteddrivingand:unsafevehicleoperationand encourag&positive driver behavior overall::
TRANS= WEST also respects the: taimin• ui ed f• . t e offi ers' perfarming iswwo and he continuousaccountabilityit; :takes .to:monitortfieiractivity, Tothat :end, our24/7 :dispatch :team monitorsallthe real-timeactivityand: incidentreports;: conductshourlyradiostatuschecks:andour-::
supervisionteamconductsrandombutfrequent.postinspectionsfor.quality:control.: Ourother..layers of -accountabilityincludeour24/7supportteamarilourfull=timeauditingtearr(3) areeontinuausly lookingforvariances, ensuringsafetyand:qualityreporting.
NAMEANDRELEVANT. EXPERIENCEOFPROPOSERSPRINCIPLESWHOWILL.BERESPONSIBLE::
FOR THE PROJECT & WORKONTHEPROJECT;
TRANS-WEST's key _operations:team :membersthatwillimpactanddirectthis: accountareprofiled below. The.mainSu ervisor-that will overseethis. account.are Matt.. QhdstensbnandNe' lindaHererra.:: .
Both of these sup s .? ntl ove alltheteamsthatwo arthe Cityof eke Weldeld acco nts cocacons (RPbs preVenfiionP ro eam, ° a acre o . farp eam_ e c. th team membersaresupported -byOperationsDirector, RebeccaAceves. Bothparticipate:inweeWycalls:. with::Citystaffandmonthlymeetings. TRANS-WEST's dedicatedintemalsupporttearris:forthe:Cityof Bakersfield: accounts .aremadeupofSupervisors, : Leadershipand:Operatiorns: Management. Our. supportteamparticipates .intheweeklymanagementmeefings/calls: -:ALLTHE.EXTERNAL.
SUPPORT TEAM MEMBERS AND TIME IS NON -BILLED TIMETOTHE; CUSTOMER. Our::
participationinthesemeetingsallow:usto:beinvolvedintheday=to-day. service. needs, planningfor. upcomingeventsandfaciiitychanges, aswellasthe -opportunitytoreviewanyincidents -andaddress any:specificneeds:or request:
TRANS -WEST KEY PERSONNEL & PROFILES
BROO{ ANTONIONI -: PRESIDENT/CEO:& OWNER.
Brookehas. her BA in. Communicationsand MPA:in Business. Brooke. has over 14 yearsof .. .:
experience: withTRANS-WEST;:Previousto comingto TRANS -WESTBrookeworkedfortheKem CountySuperintendent_ of Schoolsoffice:asthe. leadFund: Developmentofficer: andProjectFacilitator for the. Child Developmentand FamilyServicesDivision; Brooke. serves :on multiple -local boardsand -- is an activeleader:in the communitieswhere.TRANS;WESTperformswork.
BRAD ANTONIONI:- VICE PRESIDENT / . QUALIFIED PRIVATE PATROL ( PFO). MANAGER Brad has his: BA and:MPA in Business.: Brad has over 23:years of experiehce:with TRANS -WEST:
Brad isthe: licensed :Qualified :Managerrequired :by. the. Bureauof Securityand: InvestigativeServices BSIS).to own and operatea security business. Additionally; Bradserved. on the. Board of Directorsas .
Region4: Director: cieCentralValleY)fortheCaliforniaAssociation: of JcersedSecuritY:guards;:A9s: and Associates ( CaISAGA)..:In additiontobeing a proudmemberof this. brganization, TRANS =WEST: : has had leadership. representedon - the CaISAGAboardfor over 20 years: REBECCA:ACEVES: = :
DIRECTOR OF : OPERATIONSRebeccaAceves
has. over 1: 4: yearsofexperience.withTRANS - WESTand : is - alsoa criticaloperationsteam: member for all accounts. She. is certified:inthe SafetyandRisk Managementprogram -from the ABC.Corporationand she has successfully.complet6dleadership Bakersfield20l7: through: the Greater. Bakersfield Chamberof Commerce.: Rebeccawill be: the: main .pointof contactwiththe startupand ongoing: managementof this project... - GILBERTC. -
OPERATON.S. MANAGER: GilbertCota
has over28 yearsof:expeneice.with' TRANS-WEST,Gilbert.ie currentlyveryinvolvedin ... the overall operationsaril managementof all: ouraccounts. Gilbertis CPR certified.and conductsall ::: bur new:
hireandrecertificationsfor this. He: too is driversafetytrainedand. conductsdriver.:. commentaries: Gilbert is a mainpointof. contact. for:'ur customers.andfacilitatesmostof the weeklyand: monthly:
businessrevieviwsforour: accounts. Gilbertis' cross trainedand :cleared :withbadge, accessto:
work allof - ouraccounts. Gilberthas. uniqueexperience:in coordlrl ... ari ... erseeirig traffic control and event security. He is theleadfor anyspecial. eventsand overseesthe team of officersfor these. Gilbert: is: also theleadfor all random. special. -drug screen eventsthat our customersconduct on their employees. M vORIGINAL
MEUNDA HERERRA : OPERATIONS_ SUPPORT' SPECIAUS. T
Melindahas. extensive :security. experie*nce and: has worked with TRANS -WESTfor over:12 years; Shehasstrong.managementand .supervision.experience -arid. overseesall -of'our. fieldsupervisors and supportteam.: Melinda: supports:our operationsteam and: is: the main: pointso contact or our:
customers. She. is: also cross trained' and cleared with badge:: access to. work all -.of our accounts.
Melinda -also conducts driver commentaries and reviews and olears employees driving status.
OTHER CRITICAL TEAMS THAT SUPPORT THE ENTIRE INFRASTRUCTURE AND THAT WILLD DIRECTLY & INDIRECTLY SUPPORT : THE OPERATIONS: FOR THIS INCLUDE; : BUT ARE NOT::.::
LIMITED TO;
S.. - ....
Roles & Responsibilities: The: SAFETY: TEAM is: responsible - for developingall SOP' s: and in . conjunction .withthe: OPERATIONSTEAM: reviewingandapproving .allPostOrdersandGuidelines foreachaccount. Thisteamwilialsodesignand -conduct. all, monthlysafety. meetings:. Theyalsoare responsiblefor.issuing'alldailysafety. momentsand.speciaialerts. This. teamalsoworks'in ...
ConjunctionwiththeTRAININGTeamto developalladditionaltrainingcontentnot: designedbyour legal,:HRand securityindustryspecific consultants. The training .teamwill :be presentat this account. conductinginthefieldtrainingand'drivercoachingsessions. -lfthereiseveranincidentornearmiss identified,. theSAFEFY:TEAMwillleadup.theappropriate -investigation; Theyidefepsive:driver instructors,: TapROOT .(root -causeanalysis) certified, MotorVehicleInvestigationsCertifiedandEMT certified.
TRAINING TEAK
Roles:&. Responsibilities::ln:addition.to conductingallnewemployeeorientations; -theTRAINING TEAMsupportsevery'account.supervisor:andmanagerwith:specific-on-goingtraining. needsaswell asdevelopingcontent:fortheweeklytailgateandmonthlysafetymeetings.: Thetrainingteamalso:
tracksalloftheofficer'straining_ complianceinthe. FormFOrcesoftware, conductsaccounttraining audits:andschedulesall:'re- certificationtraining
HR TEAM: .
Roles & Responsibilities: ThisHRTEAM. provides. supportanddirectiontoallofthe' TW. accounts.
The: HRTEAMworkscloselywiththeSAFETY, TRAINING: &:OPERATIONSTEAMSon.alljobduties and: responsibilities. TheHRTEAMis solelyresponsiblefor managingallemployeecounselingsand recognitionthat is. identified_. by the personnel ri1he'field.coriductingpost inspectionsand. training.:..
TheHR. TEAMalsosupportsall supervisors: and managerswith. providingHR relatedconteint:for themonthly safety meetings:. .: DISPATCH. &
SCHEDULING: TEAM; Roles &
Responsibilities: The . SCHEDULING &; DISPATCH TEAM: is. atthecoreof theTRANS -WEST operations. .
Theyare: responsiblefor managing:all schedules, includingfilling&• updating .shifts,:as: well asconductingregular radio:safety. check-ins and safetyalerts...The DISPATCHTEAM, also. servesassupportto the: SUPERVISION & SUPPORTJAM and- officers:in; the field24/7. At times, theymay. beettrafficorcommunicationwithotherentities:orcontactsifanofficerisdealingWith: anincidsntor majorinvestigation. Thisteami.s: alsoeesponsible.fordeployingallequipment (checkingin/out equlomenit) andauditing. our: F&rnForce *re* al -.timereportingsoftwareand .GPS" software: This advancedGPS: systemChas: builtin geofencing, speed: parametersand: othercontrolsthat 'TRANS_:..
WEST.. establishe's'foreach. account.: Thissystemprovidesreal-timealerts -andalarmsifthereisany..:
deviationfrom:the-drivingpattemsor -areas: established -fortheparticulardriver, vehicleandaccount.
SUPERVISION & SUPPORT: TEAM;
Roles & Responsibilities: The:S.UPERVISION &.SUPPORTTEAMisinthefield:supportingallour.::
accounts24/7: Inadditiontoa!Ithesoftwarediscussed:, they:are. anoth*-Important: our overallaccountabilityandqualitycontrolmeasures. This: team. isalsocross-trained:at allour:Oil & Gas accountsand :willalsoprovideadditionalsupportifashiftneedstobe:covered,:equipment:needs.to:
bedelivered; anofficerrequestssupport; etc, This -isalso: theincidentresponseteamwhowill :
respondtoanincident,: conduct:theinitial:evidence' andescortanemployeeto: ourestablished .:
medicalproviders, if/whenneeded. ...
AUDITING TEAM-:-
Roles :& Responsibilities.': Thisteammonitorsallelectronicreporting, GPS activity:andtime: keeping: . Thisincludes conductingaudits on repoging'for.accuracyandquality control,. Theyalso monitor. the:' GPS activity for speedalerts; geo fencenotificationsand other dr' iver.:behavior.:metricswe have established..(W. idle andstop:times, breaking, acceleration,: hard turns, etc:),.The auditors also: run dailyshiftsummaries to ensure employeesare signing iri and outforbeirappropriateshift. times; acknowledging :they have takentheir :breaksandlunchesand :at: theappropriatetimes/thresholdsfor.:: their shifts.
ADMINISTRATIONTEAM:
Roles & Responsibilities:
TheADMINISTRATIONTEAM oversees : all" payroll., invoicing :and administrative -services:
for emptoyees,:TRANS-WEST utilizes an advancedsystemthat ties our::.:: scheduling, payroll and invoicing ;togetherto. ensure::the: informationwe: submit to our clientsis reliable. andcorrect, This=team playsa vital rolein supportingbothoureMployeesandour. customersthroughaccurateand timely invoicingpractices. PATROLTEAM:
Roles & Responsibilities:
This: team is cross -trained. at everypatrol-accountand providessupportandtralriing-to all our patrofofficers. This. team"has" expenenGewith parks; large corporatebuildingsarid: facilities, hospitals;: oil & gas: leases;: agricultur../fields;: HomeOwners Associates:(HOA's)%: gated arid::: ungated -communities, etc.: " The PATROL TEAMprovidesboth. regular:patrol throughoutspecificshiftsand. also perfo"rms: locks/.un= lock of facilities. and alarmresponses. 0 IG NAL TRAINED SECURITY. STAFFTO:: WORK ON THE: PROJECT::
TRANS -WESThas:a-Verydiligenthiring and. screeningprocess. and utilizesavery thorough. application review,: pre - employment. drug screen, multiplepersonneliriferviews,nminal background.:: Live- S: an ,checksand trainingto' screen :and selectour employees.: TRANS - WEST also: utilizesthe highest level ofdrugscreeningpaneVand also conductsrandom; reasonablesuspi: ion andpost inciden ost- accident: drug screeninAfter
the guardcard' training,::employees.will receivean additional40. hours:of initialtrainingrangingfrom safety, HIPPA, ergonomics,CPR/ First:Aid, BloodbornePathogens:,. Public Relations;: Radio Communications;:
Legal & Liability. aspects: and much; much more. In:
addition: to - theinitialtrainingand orientation, TRANS - WEST requirescomplianceand - participationin daily/weeklysafety.tailgate.topics and. monthly. safety meetings, TRANSMEST also -has many: other safetyformsand processes (i, e- JSA's, performance -commitments, pre & post sriift safetycheck - ins, etc:) that v+ 6.:requireall; employees.to complete. Employees: that are selectedfor. the various accourits:vvill thenreceivesite- specific:trainirigregard'ing: thepost::orders:&guidelines, scope of workand expectations.. This
team -'Of : employeesalso frequentlyinteracts with the publicand : is trained: in AVP;DE®. Tns::de- escalation:
trainingprogramis designed.to educate; prevent; and ; mitigatethe. riskof escalation;.. aggression, ' arnd violencein theworkplace, and.: develop. habits. that assistin diffusingarid.de- escalating angry individuals.: This trainingis: criticalfor thesuccessfuliriteractiorsand safety.:of ouremployees and. the individualswe are assisting. STATE
OF: PROPOSER'S APPROACHIN: DEVELOPINGA.SECURITY SCHEDULEWITHIN THE ALLOCATEDTME SCHEDULE: TRANS=
WEST: can seamlesslycontinue to: provideservicesori.: theexpecteddate/ time outlinedwithin this Wk As Wedo currentlywith: otherDepartments; we will :alsocontinueto meet:Withall appropriate City: leadershipteam rnembers:on: a desiredfrequencyand commui. tate regularlyas "- needed to strategicallyreview activity/incidentdata. Throughour successful -working: relationship -we have proven;we cah' 'be flexible: and adaptto any'ne'wrequestsfor peopleand serviee.needs: We are ableto - easilychangeserviceas yourneedsand incidentdata fluctuate. WHY PROPOSER: BELIEVES IT SHOULDBE: SELECTEDc ' - : TRANS=
WESTsincerelyappreciates -the opportunitytobid. on the. securityservi0es-outlinedwithin :.. . this:
RFP. We: understandthe importaice:of thisserviceand. have extensive: and diverseexperiencein orderto: meetand exceedyour expectations.: We alsorespect:the immensesafety, securityand environmental responsibilitiesassociated with providingthese services. Our proposalresponse=aid appropriate attachmentsvalidate: TRANS-WEST' s c0moliance_and alignmentwith the submittalrequirements and: scope:of Work:bbtlinedin: thisRFP:.
This. companyhistory. andreviewofcompetenciesisnota. salespitch, ratner.thepromisewemake i our customers with hi hlyand will. keep with our customers.. e are. commi e . o prove ing g...... adaptive,: reliable,.:profesdonal, safe. andeffectiveservices, byformingpartnershipswithour::
customers, tailoringthe:serviceneeds, training, communication'andreportingprotocolfor. each individualpreference. Thiscombined.experience.andknowledgeensuresoptimal, -serviceis.:
provided. ;Andasaresult, we: maintain.lengthyrelationstiips.andcontractswithourcustomers::".:; TRANS -WESThas:hada long: relationshipwith: the.*Cityof:Bakersfield,andisphvileged'tobeselected as thesecurity:providercurrentlyfor'severalprojects, Thisaccountisis to us:and we respect -thesafetyandsecurityrequiredforthevariousaccounts/.departments. We_ haveandwill continue: toworkinpartnershipwith . youand:yourteamto respondappropriatelyto: anyincidents.:::: Our' entire:teamis alsoalwaysavailableand responsiveto anyspecialrequest: We havelearned, not justat: the .Cityaccounts,. that we mostbe flexibleand adjustto thechangingconditions and: environmentsof theaccountsOur knowledge. of _ thisspecificaccountis important+in ... helping. us all stay: aheadof trendsand commonincidentsthat we respondto. TRANS= WEST" prides ourselves.on maintaining:the. service. commitmentthat we maketo.' ourcustomers.:
TRANS- EST has _beenvery: successfulin workingWith: city andgovernmentagencies throughout - the years,. We havebuiltstrongrelationshipswith manyCityand •Qbunty-personal :.: . through our timeworking. on: theseprojects...We: take .greatpridein bur.custbmer. service and: we believe this is the. reason:why the :government :agencies: continueto use- TRANS=:WESTfor - theirprojects, It isalsoour processes :and controlswe havein placethat make :us successful :at maintaining accountabilityof ourofficers, compliancewith all trainingand KPI's, qualityreporting, GPS and:
ensurineve one' s safety!:: I:
canguaranteeyou' : as theCEOof the: Company,: we will :provide.:you with:the.:verybestservice,:: We are well=knownfor: ourprofessiorialism, accountability.measuees, dependability, responsivenessand. our references.willverify. and validate :this. I wouldstronglyencourageyour: considerationof ourproposal.:
and the responseswe haveprovided. These are notjustanswersto your: questions, they ARE - service- commitmentsand promises -we willkeep. Our - reputationis somethingwe holdvery; dear:
and thereforehave designeda businessmodel that: not onlyallowsus to: ensure. that our expectations :
are being: met andwe canmaintaina scopeof controlover our -employeesand operations - It' sto. guaranteethat our customersget: whattheyneedand.arepayingfore Thank:
you againfor your:consideration! Brooke
AntonloniPresident/
CE.. O .. . ice: :.
Pfl ORfGINAL
Attachment B
COSTPROPOSAL FORM
PROPOSERS- CURRENT CONTRACTS & REFERENCES:
TRANS-WEST's customerbaseis madeupof exfraordinarybusinesses !ridiverseindustries.: We conduct our.busiriessinasafe, eff!c!ent.andresponsiblemanner :Thiscompanyhistoryandreviewofcompetenciesa. isnot asales. pitch, ratherthepromisewemakeand:willkeep:withourcustomers! Contractually, ,TRANS WESTmeets:andexceedsthereddirementssetforthbyourcustomers. Weare: committed -toprovidingour . customerswith. highlyadaptive, :relbbleand :effectiveservices- by formingpartnershipsWit:ourcustomers -:
tailoringtheserviceneeds, training, . communicationacidreportingprotocolforeach. individualpreference.
Thiscombinedexpedenceandknowledgeensuresoptirimd'serviceisprovided, TRANS-WEST'andour. employees -takegreat ; dde: in Bothour engthof serviceprovided" a*ndperformancerecordwithour customers,
CLIENT'S NAME; I ,C t F B KERSFIE(=D. BP® AN® P7VS .
2ECREATON
DERV `- _ PROJECT:LOCATION
AND TRANS=WESTP970E 'S CI PM- PREVENTIONPATROL. FOR THE:: DESCRIPTION:: PARKS -
AND RECREATIONDEPARTMENTS,AND THE CITY, UTILIZINGA ROTATION OFFULL TIMEPATROLOFFICERS. RESPONSIBILITY: THE
PREVENTION: PATROLTEAMS ARE FOCUSEDON. OREVENT!ONOF CRIME; TRESPASSING, :PROVIDING: RESOURCES & ASSISTANCEFOR DISPLACED PEOPLE, OBSERVATIONAND: D000MENTATION. PROJECTDATES (
START. H 10+ YEARSOF: SERVICE, ANDONGOING . .: ENDCLIENT:
CONTACT
LIEUTENNANTJEFFREY: BURDICK::. INFORMATION: BAKERSFIELD POLICE DEPARTMENT::.: 661 326-
3978 / 661 699- 8606 (CELL) JBURDICK@BAKERSFIELDPD. U.
S. DARINBUDAK.
PARKSAND
RECREATION6617326-3138 (
OFFICE' DIRECT)" DBU DAK@BAKERSFI
ELDCITY; U S kEFERENC
CLIENTSNAME:-
CHEVRON PROJECTLOCATION
AND TRANS - WESTPROVIDESSECURITYAND.. PATRO. L' SERVICES:TOALL - QESCRIPTION,: CHEVRON' S, FACILITIESINTHEJOAQUIN- VALLEY; WHICH INCLUDESSEVERAL'COUNTES,::
TRANS -WEST" PROVIDES: SERVICESTOTHEIRMAJOR FACiLITIES;:
PLANTS;"AND PE- RMANEN.TANDPORTABLE. OFFICESON
ALL THEIROIL LEASES, RESPONSIBILITY: ACCESS
CONTROL, FRONT DESK SECURITY, PATROLOF OIL LEASES, THEFT:
DETERENT, OB: SERVAl10N ANDDOCUMENTATION.:: PROJECTDATES ( START./: 20+ YEARS OF SERVICEANDONGOING.;:::, END CLIENT
CONTACT
RANDY ROBISON- .. INFORMATION: SECURITY:
COORDINATOR:::. 661- 654-
7243- FI E DIRECT.).': 661- .48-
3418- ( CELL) . RROBISON@CHEVRON:COM
vORIUNAL
CLIENTS NAME: AERA:ENERGY; LLC
FROJECT.LOCATIONAND'. TRANS=WESTPROVIDES. SECURITYANDPATROL :SERVICESTOALL.:
DESCRIPTION: AERNS FACILITIESIN THE JOAQUIN.VALLEY,-WHICH INCLUDES:, SEVERAL COUNTIES. TRANS: WEST: PROVIDES: SERVCES TO: THEIR MAJORFACILITIES,: PLANTS, ANDPERMANENT:ANDPORTABLE::
OFFICESON ALL;THEIR-OIL-LEASES: VVE. ALSOOPERATE.A:24/7 EMERGENCY.DISPATCH:CENTER:WITHDEDICATED:STAFF:TO
RESPOND TO..ALL INCIDENTS &' ACCIDENTSREPORTEDFORALL:::
FIELD/ OFFICE: LOCATIONS... .
RESPONSIBILITY: ACCESS CONTROL:: : FRONT DESK SECURITY, PATROL OF OIL :::
LEASES: THEFT D:ETERENT,-:OBSERVAl10N AND DOCUMENTA - ON PROJECT DATES .(START / 20+ YEARSOFSERVICEANDONGOING
END.:
CLIENT:CONTACT. LANCE.GRIMES. ..: :....
am,
INFORMATION,: 661- 665- 5353( DIRECT OFFICE) . :
661.=979= 5368( CELL): :..
LPGRIMES@AERAENERGY. COM ::
invoice for fhe portions of the Scope of Work. cornpleted and that invoice is.: . approved by CITY. The Compensation will be the :'total amount paid to:::.:
CONTRACTOR for:performing the Scope of Work and includes- but isnot limited: to; t
lla: out-of pocket costs and. taxes.-:: CITY: will .. p pay rno other compensation to ; I CONTRACTOR. lh.. no ease will:: CITY compensate . CONTRACTOR.- ore than l for performing- the. Scope of Work.::.
i
3.: TERM:. Unless: t6rminatedsooner, asset: forth herein' thisAgreementshall'terminate :.
Date].:
4. TERMINATION. Eitherparty may terminate thisAgreementafter giving the other party written notice, as provided : herein,:: ten days: before::the termination : is effective.
COMPLIANCE WITH ALL LAW .:. CONTRACTOR shall, at CONTRACTOR's sole cost,:
p Y ... pcom I with all of.the requirements.:of Munici al, State, and. Federal_ authorities nowinforce, orwhichmayhereafterbe inforce, pertaining:to thisAgreement; and shall faithfully . obse.rve.' in all activities relating :to or:: rowing o.ut of:Jhis Agreerrierit all Municipal ordinances and::State . dnd Federal: statufes; rules or .. regulations, :and permittingrequirementsnowinJorceor: whichmazy. hereafterbe::::
in force including, without limitation, obtaining a :City of Bakersfieldbusinesstax certificate ( Bakersfield: Municipal Code: Chapter 5;02) where required.
6. INDEPENDENT CONTRACTOR. This Agreement :: calls :.for CONTRACTOR:'s:
performance of.the Scope of Work: as an independent contractor. CONTRACTOR is' notanagent:oremployeeoftheCITYforariypurposeandisriotentitledto any. of the.:benefits:provided, by CITY; to itsemployees. ThisAgreementshallnot be:
construedas .forminga partnershipor any other associationw'ith`CONTRAC. TOR::.'' other'. than thdt- of an independent contractor. :::..
7. DIRECTION;: CONTRACTORretainstherighttacontrolordirectthemannerinwhich the serv'icessdescribedhereinare performe.d:..
8: .: EQUIPMENT —CONTRACTORwill supply all equipment, tools; materials and. supplies:
necessaryto performthe servicesunderthisAgreement:.:.
9. STARTINGWORK: CONTRACTORshall. not begin workuntilauthorizedJodo so in writingby. CITY. N6:workwillbeauthorizedbeforethedatefirst -writtenabove: .
KEY: PERSONNEL: CONTRACTORshall name all key personnel to' be assigned to-:
performthe:Sco.pe of. -Work. All:key personnelshallbe properlylicensedand have.. the experience : to perform . the:.: work called for. under::. this Agreement, CONTRACTORshall_:provide:backgroundforeachofthe keypersonnel -including; without: limitation, resumes. and work experience performingwork similarto::the Scope of Work. CITYreservesthe right.to approve keypersonnel..Once the' key .. personnelare:approved, CONTRACTORshallnot=changesuchpersonnelwithout::::::
CITY'swrittenapproval..
s
r :
m
121Page3ORIGINAb
11: INCLUDEDDOCUMENTS:. Any bid documents, including; without limitation; special provisio' sandstandardspecificationsandanyRequestforProposals,:Request:for Qualifications and: responses thereto relating: to this:Agreement are incorporated by reference as though fully, set forth herein;:: .....
12. LICENSES. CONTRACTORshall,::at its.sole,-cost and expense,_ keep in effect or:: .:
obtainat alldimesduringthe..termof --this- Agreementanylicenses, permitsand approvals. w is . are egal y: require _. for 'CONTRACTO:R o prac ice. i s .profession ws.
and perform the Scope of: Work.: If .CONTRACTOR: is a corporation,: at.: least : one officer or key employee shall hold: the required licenses or professiondl degrees. If CONTRACTOR is: a.. partnership, at:. least :-one partner s all::. o d t : e.: require licenseesor professional degrees: : .
13:.. STANDARD OF -PERFORMANCE.::'. The:: Scope ': Of. Mork -: shall be . performed in::':
conformity.:. with all:.legal requirements and, -industry.: -standards observed by a specialist of CONTRACTOR' s:profession in California:._ 114.. S6 854. COMPLIANCE... To the .extent: Labor -Code Section 1771.1. a 0pplies. to this ..
Agreement,: a: contractor or -subcontractor shall hot be qualified:: to bid ' bh, be: ... listed-in:abid proposal, be subjectto the. requirementsofSection4104of the'Public Contr idt Code,:,or engage inahe:perforrnance. of:any contract' for:p.ubltc:work, as:..:
defined.in:thischapter, unlesscurrently registered aria qualified-fo perform public work pursuantto:Section :1725.5. it is:not a:yiolationof: Labor.Code Section1771:1:
for an unregistered contra.ctor`to submit a bid that is_authorized by.Secfion 7029.1, of tfie. Busihess grid' Professions Code or by Section 10164 or 20103.5 'of the Public. '- .- Contract Code, provided the contractor is registeredto: perform public :work: :. pursuant to: Section 1.725.5 at the time ' the contract.: is awarded. The. prime: . confractor`. is°required to postjob: site notices in compliance with Title 8 Califomia: -:.
Code of :' Regulations Section 16451. This. ::project: is subject to : compliance monitoringandenforcementbythe:Departmentof:ln.dustrialRelations..::
NO WAIVEROF DEFAULT.: The failure of any party to: enforce: agairist: another: party:. :. any:provision.ofthis Agreementshallnot constituteawaiver of that party's.rightto::.:. enforce such a provision at a later time a' d.shall not.serve:to.varytheterms -of thisAgreement.
16. INSURANCE: .. 16.
1: ` ypes-and Limits:of Insurance. In additionto: anyotherinsuranceor: security : required under. this. Agreement,;..C. ONTRACTORmUstprocure .and maintain, .; for the durationof. this Agreement, 'the: and limits of insurancebelowBasic Insm urance Re uireents" 1: 61: 1
Automobile:liability-Insurance,., providing. coveragefor owned; non- owned,and hiredautos on -- an occurrence -basisfor:bodily: injury, includingdeath':
of - one or morepersons, property: p... g 1. 3Page:
damage, a.nd personal injury; : with. limits of not less than.:
1,000;000 per occurrence.
16.1;2 Commercial general liability insurance, unless ! otherwise approved:. by CITY's. Risk :Manager; providing . coverage on: an occurrence basis for bodily injury, including death, of one or. ... more ersons, : ro er. dama e, anp p tY:: g:. persona ' inlury, wi ..:_ imp s:. p.
ofnot'lessthan $1,000,000per:occurrence. Th`e:policymust 16:1.2. 1 :: Provide: contractualliability_coverageforthe terms' of this Agreement,':.:
16. 1:.2.2. Provide products :. and completed. operations - coverage; : . .
16..1.2:3' Provide premises, . operations, and rriobi e .equipmen coverage.; and: -
1:6. 1. 2. 4 : Contain an additional insured endorsement: in favor of CITY: . and : its. mayor, council, officers, : agents,:
employees; and desigii: ated: volunteers:
1.6;1:3 Workers' conipensation insurance: limits of not.: less than 1:,000,000. per occurrence.: In accgrelance with the provisionsof Labor Code Section 3700, every contractorwill be. required fo secure, : the payment, of.' compensation to his employees:..
Pursuant to Labor Code Section: 1:861, CONTRACTOR must' submit::
to CITY:the following certification beforabeginning any -work on-:
the' Improvements:
am:aware of the provisions of.Section:3700of the Labor
Code which requireeveryemployerto be insure.d;against
liability for -. worker' s compensation .or. to on self- insurance in.accordance with the provisions. of:fhat code, and lwill comply with such:provisionsbefore commencing
the.performance :of:the work:of thisconfiract::::
By executingthis:. Agreement; CONTRACTOR; is subMitting ::the certification. required above..
Thepolicymustcontain :a: waiver.ofsubrogationin.:favorof CITY and : its: mayor; council; officers, agents, employees, and::. designated volunteers: ....
16. 2 GeneralProvisionsApplyingto:AllInsurance:Tyoesow
16. 2. 1 All policies required of:CONTRACTORmust be written on.a first- dolldreoverage: baSig, or.contain. a deductible provision.:. Subject:
a ITY's advance val;: CONTRACTORmay utilize a self-:: t G dvaric appro 4 14 a g- eIF
ORIGINAL
insuredretentioninany or all of the policiesprovided,. but the. . policy or policiesma not contain language, whetheradded bY I Y . endorsementorcontained in:the policyconditions, that prohibits satisfaction of any self -insured provision: or: requirement: by anyone other than the narried insuredorby:any meansincludingother:. insurance. or whichis intendedto. defeat:.the intentor protection of' anadditionalinsured. All.
policiesrequiredof CONTRACTOR.rriust be. prima. insuranceryas to CITYand its mayor, council, officers, agents, employees; or designated volunteers and any: insurance. or self=insurancemaintained by CIT:If and :its mayor;:: counccil,: officers; agents; employees, :
and designated ::volunteers. must:: be excessof:: CONTRACTOR' s insuranceand must not contribute: with: it.::: 16.
2. 3 The ' insurance . required .: above, except... for Workers' compensation insurance; must be placedWith insurerswith -. a B.
est's rafingas approved:by CITY's: RiskManager, b '- in - noeventless than A-: VII.: ::Any deductibles;: self - insuredretentions; or insurance in : lesseramounts, or lackof certaintypes of insurance: otherwise required by thisAgreement,odnsurancerated : below : Best' .
A-: VII; :must be prioC to _; execution: of., this::: Agreement andapproved;.by CITYm writing41
16:
2: 4 The insurancerequired in: thissectionmust: be maintained -until the Scopeof. Workis satisfactorilycompletedasevidenced by: :. CITY':
s: written: acceptance. All- - provide that. there:: will be:continuingliability thereon: notwith tanding:any recovery:: on any. policy.:., 16.
2; 5 Fulf compensation'.for all:.premiumswhichAh: e CONTRACTQR::is recjuired:
to: payto: satisfythe Basic: InsuranceRequirementsshall be considered -as includedin thepricespaid -for theperformance .. of theScopeof Work, and no additional'allowance will be made: therefor or foradditibnalpremiums which may:. be requiredby*.':. extensions of thepolicies:of insurance.:- 16.
2: 6 It: is furtherunderstoodand : agreed :by CONTRACTORthat its liability to.. GITYwill. .notin anywaybe. limitedoto or affectedby: then. amountof insurance. andcariedby. CONTRACTORconnection
With. this Agreement.:: 16.
2. 7 ' ` Unlessotherwiseapproved by CITY, if` anypart of theSceopeof Work is subcontracted, the: Basic:Ins Orance-:Require.ments must be:
provideciby, or: onbehalfof, all:subcontractors:even if CITYhas approvedlesser insurancerequirementsfor CONTRACTOR, and all: subcontractors:must agreein writingto be -bound -by therovisi ponsof: this: secti. jn::: i 15
Pa:ge
17. " THIRDPARTYCLAIMS,: In: the case of public workscontracts, CITYwilltimely'notify:' CONTRACTORof. third party claims relating . to'. thisAgreement:..CITY shall be allowed to recover,from CONTRACTOR, and.C:ONTRACTORshallpayon:demand; all: costs of notification.
1$::::. INDEMNITY. , CONTRACTOR shall :indemnify, defend, and: hold harmless CITY. and:
CITY's:officers,:agentsand employeesagainstany;andall: liability, claims, .actions,:. causes of action or demands .whatsoever against them;..6r any of them;.:before' adrriinistrative or.. judicial . tribunals. of any.: kind' whatsoever; arising' dot of'. " connected: with, or causedby :CONTRACTORor CONTRACTOR's :employees; agents,-: " indepen. dent contractors; , companies, . or subcontractors in :: the performance of; . or: in any. y: way arising from, the Germsand.: provisions of: this Agreement: whether or not caused in, part by a party indemnifiedhereunder,:
except. for CITY'ssole: active negligence or willful:misconduct. 1-9. ASSIGNMENT. Neither this:.Agreement nor any rights;, interests, duties,:. liabilities, obligationsorresponsibilitiesarising* butof, coricerning_orrelatedinanywaytothis Agreement ( including, but not limited to;: accounts,': actions, : causes ' of action, claims, damages; demands, liabilities; losses; obligations, or.reckoningsof any kind .. . ornaturewhatsoever;' forcompensatoryorexemplaryarid: punitive: damages, or::
declaratory, equitableorinjunctiverelief;:whethe(based 'oncontract, equity, torte or other theoriesof recoveryprovidedfor by thecommon: or statutorylaw): may.:::::::: beassigned or transferred:byany party. Anysuch assignment.is prohibited, andshall be:. unenforceableand:' therwise null. and _ voidwithoutthe need: for further :. actionby the non=assinin art or artier.: 9 g:p _ p Y .. .. 20:'.. ACCOUNTING:.
RECORDS. CONTRACTOR shall maintaih : accurateaccounting' records and other writtendocumentationpertaining: to all costsincurredin. performanceof this Agreement: Suchrecords and documentation: shall: be kept at- CONTRACTOR' s office duringthe term of: this Agreement, andfor: a: period-ofthree years fromthe: date:of the finai:payment:hereunder, and: made: availableto CITY rep resentatives.upohrequest: at any time. during:regular:business "hours.:::. . 21::: BINDING EFFECT. The rights and_:obligationsof.' this Agreementsh' dil inure :to the:. benefitof, and be bindingupon, the: partiesto the Agreementandtheir: heirs,:: administrators; executors, personal. representatives; successorsand assigns... .. 22. ': CORPORATE AUTHORITY.:: Each individual - sighingthis Agreementon beha: lf. of entitiesrepresents and warrants that:they are;.respectively, duly:autho* ftedto: sign on :behalf oUtheentitiesand: to bind: theentitiesfully: to each :andall . of the: obligationsset; forth in this Agreement:: 23. COUNTERPARTS.
This. Agreement maybeexecuted in any numberof counterparts, p , each of which shall:be considered:as: an originaland: be effectiveas such. 24.. EXECUTION.
This Agreement is . effective upon . execution. ` It- is. th(§ `product ' of . negotiation: Grid all parties :are equally responsible::for authorship:: of: this; Agreement. Section 1654 of the CaliforniaCivil: Code shallnot: applyto the,! 16iPag$ . ORIGINAL interpretation of this Agreement.
25. EXHIBITS. In the event of a conflict between the:terms, conditions orspecifications.:
i set forth: in this: Agreement and : those ' 16: exhib1ts attached. hereto: the terms, conditions, or.specificationssetforthinthis.A reementshall. prevail.-: Allexhibits -to ; g 1 which: reference: is made in thisAgreementare :d.eemedincorporatedin :this Agreement, whether ornotactuallyattached.. 26.-
FURTHER --ASSURANCES. Each party.:shall execute _and deliversuch: papersdocuments,:
and : instruments; and: perform. such acts as are- necessaryor.. appropriate, to : I' plementthe . termsof. thisAgreementand the intentof. theparties. to thisAgr:eement.: 27: '
GOVERNINGLAW.. The lawsof theState:of Californiawill: governthe validityof thisAgreement and its iriferpretationand... erformance. P, riylitigationarising: in anyway fromthis Agreementshall be broughtin KernCounty, California. 28.. :. _ INTERPRETATION::. Whenever the:. context:. so requires, the :. masculinegender includes' the feminineand neuter,. and the singularnumber includes the plural.. 29.
MERGERAND MODIFICATION.: This. Agreementsets forththe. entireagreementbetween- the parties :and supersedes.cill: other..oral or writtenrepresentations. This. Agreement may be' modifiedonly in a writing'approvedby theCityCouncil.and signed by all theparties. 30
NON= INTEREST: No CITY: of or employeeRshaII hold `any interestin" thisA r ' einentCaliforniaGovernmentCode sec- on'- 1090 . g31.
Notices.: -All notices -relativeto thisAgreementshall be givenin: writing* and shall: be:
personallyserved or sentby certified -or registeredmail and: be, effectiveupon actUdVpers" onal serviceor depositingir0he. UnitedStates mail. The' partiesshall. . e addressed as. follows, or. at anyotheraddressdesignatedby notice: . CITY:.
CITY OF BAKERSFIELDCITY
HALL. 1600
TruxtunAvenue Bakerstleld,
CallfOrnid 93301 CONTRACTOR: :
TRANS WEST: SECURITYSERVICES, INC; RSjO
IPP N ST_,_BAKEBSFIELD, CA 9331132..:::-
RESOURCEALLOCATION:AII CITYobligationsunderahe terms of` thisAgreementare subjectto: theappropriation -and allocationoftesources -by the -CityCouncil. 33.
TITLE TO DOCUMENtS.: AII documents; :plans, bind drawings, maps; photographs,. :- fig£ arid otherpapers, orcopiesthereofpreparedby -CONTRACTORpursuant.to the Date
Form
Rev October 2018)
oepsrtment'oftheTreasury'
IatemslRevenueService
Request for Taxpayer:
Identification. iVumber: and Certification:
D Goto wtvw,irs:gavmoeinw for instructionsandihelatest information. r 1n om t t N
Q(i/e: orm to the:::
requester. Do not
send io'.the IRS...
C o ax,reum), emelsrequlredonausline; donotleavethlsilneblank.
Trans -WestSecurltyServices,.inc::
2 Businessname/disregardedentityname; if differentfromabove M
rn 3.. Checkappreprlate.boxforfederaltaxclassificationofthepetsbnwhosenameisenteredon11riel. Checkenlyoneoftheseven boxes A1Exempilons (oodesapplyonlyto::' Y certainfollowing
uce. lnentities, notindlvld ab; sea:
IndNldriaUsoleproprlotor or :. El CCorporritlon SCo[porstlon ' Partnership ElTrusUestale instructions on page.3); . .
aingfe-memberL. LC
Exempt payee code 1a ( I any)
Umltedilabilllycompany, Enterthetaxclesslffcallon (c=Ccorporation; S.Scorporation; P=Partnershlp))- o: 2
e : Note :ChecktheappropriateboxInth6l1neabovefor:thetaxclassificationofthesingle -memberowner. Donotcheats LLCtitheLLCIsdessiffedasaaNglo-manberLLCthatisdisregardedtramtheotihmQi:unleastheowrisrolitheLLCis.: ExemptionfromFATCAreporting b; ahbthe'rLLCthatIshot;disregardedfromthoownerfarU.S. federaltaxpurposes; Otherwise, asingle•memberLL'CthatcodeIrany) la:dlsregardedfromtheownershouldchecktheappropriateboxforthetaxclassificationofitsovJner.
Other ( see lnslruotlons): fappwsmowawlsmorManspowavo( hou.$) 8 Address (numbar,:atreat, andapt.:or suiteno:) SeaInstructions..:: Requester's name and address (optional) 8503: 0rippen ST_:
a city; slate, and ZIP. coda
Bakersfield, CA9'8311
T ustaocountnumber(s)here(opilonaq
Tax ayer. Ideniancation. Number IN) " - '
EnteryourTINIAtheappropriatebox. TheTINprovidedmustmatchthenamegivenonline1toavoid soaal securitynumber backupwithholding. Forindividuals, thisIsgenerally.yoursocialsecuritynumber(SSN). However, fora residentalien, soleproprietor, ordisregardedentity; seetheinstructionsforPart:l,.later. For.other itisyouremployeridentiticatiorrnumber{EIN): Ifyoudo: not:haveanumber, seeHowt`o:geta . - . ITM77N, later.:.. or. .
Note: IftheaccountIsInmorethanonename, seetheinstructionsforlineI. AlsoseeWhatNaiveand ' Employer Ideatificallon number .
NumberToGivetheRequesterforguidelinesonwhosenumberto enter, .
C i0fication ...
UnderPonalllesofpedury, Icodifythat; V17he
numbershownon thisformis' myoorrecttaxpayerIdentificationnumber (or I amwaftingfora numbectobe issuedtome); and 2. 1 amnot:sub)eotto:backupwithholdingbecause! (a), I amexemptfrombackup withholding,:or( b) I have. notbeennotified. by theinternalRevenue. :.. Service (IRS) thatVamsubjectto backupwithholdingas a resuit:W: a failure ;to reportall Interestor dividends; or ( c) theIRS: hasnotifiedMe thatlam - nolongersubjectto backupwithholding; and " :. _ " am a US. citizenor otherU,S, person (definedbelow); and a.
TheFATCAcode(e) enteredon thisform (if any) indicatingthat i amexemptfrom FATCAreportingie correct. Cer0caftni instructions. You mustcrossoutitem2 aboveIfyouhavebeennotifiedby theIRSthatyouare.currentlysubjectto backupwithholdingbecauseyouhavefalled:to reportall Interestand dividends -on yourtax:retum. For real ;estatetransactions, Item 2 doesnotapply. For.mortgageInterestpaid; :.. acquisitlonor abandonmentof. a: curedprope*:cancellationof debt, contributionsto artindlVidualretirementarrsrigemerit (IRA) andneralla t 9e " p ymens other thanInterestand dividendsyou arenotlequlredto elanthecentticallo...but youmustprovideyour correctTIN. SeetheInstructionsfor. PadiI, later : . Sign Mere
glgnaturebf
us.
person. .. :. pate 11. General
nstructi® ns .. Form 1099=bIV dividendsincl6dln those fromstociss'or mutual " gSection references:are to theInternalRevenueCode unlessotherwise: noted.:
funds) ..
Form
1099-MISCvarioustypes: of. incoma, prizes; awards, or9rossFuturedevelopments.
For thelatestinfomiationabout developments:' : related. to FormW- 9 andits Instructlons, such as legislationenacted proceeds)'' Form
1099-8 ( stotk ormutualfund solosand certalitother :.. after theywerepublished, go to www.frs• gov/FoanW9. . transactions by brokers) " Pur OStr Of iForivl. i?... Form
1099-6 ( proceedsfrom real estatetransactions} _ Eorm
1099-K { merchantcarts andthirdpartynetwork:transoctions):: An Indlvtdual'or entity (FormW- 9 requester) who Is requiredto filean . Infor matiooreturnwith. Uis IRSmustobtainyour correot•taxpayer .. Form 1093'(11orhemortgageInterest), 1009-. E. ( studentloan interest), :.. 1098- T( tultldn)..: Identification
number ( TIN) whichmay be yoursocialsecuritynumber :. SSM.
Individualtaxpayer identificationnumber ( ITIN), adoptionForm 1099- C ( canceleddebt) taxpayer Identificationnumber ( AMN), or employeridentificationnumber' :: Form. 1099-A ( acquisitionor abandonmentof seouiedproperty):' . EIN),:
to reporton ari:inforrnatlonretum the amountpaid to you, or other. : • Use Form: W- 9 only. if youarea . U,$: person (includinga residentamount reportableon an informationretum. Examplesof. informationalien),: fo provideyour correctTIN, returns' Include; but: arenotlimitedto, thefollowing. ifyou do notreturnFormW- 9 totherequesterwith a TiN, youmight. Form1099•INT (interestgamedorpaid) be. subjectlo. backdpwithholdnng: See What.is backup. withholding, - ater, Cat
No. 1a231X: Form {( t/- 8.(Rev.10. 2018)..
Activity in Downtown Area ..
2,79S Total Reports.--.
4 5
r•
3 r "
It 5
PEDIATRICS
7=
t.
gr
h,
P9 . 1 Ft
afro: Maintenance::VandalismIssues
R IRV skFP PING,:
Submitted "ontune. 6 2022, :4:15a.m:: by ::: ::. Ib: 046306191 Matthew Christensen
Job:: Mrol Check - CalCorp. Plaza
q.
Field
Date:aiidTlme:ISsue(S):F6Und ::::06-06-202264:14:39.AM
Issue Type.: :" :..: :..: Wildlife Issues
DamagedProperty - any, damageto DamagedProperty
property:wherethe:causeis: :::: Drivirigl:WaRIng14zard(s) :::::
unknown, excludinggraffiti: doors ""- Graffiti;..:
andlor Windows which have Been Light( s), Out
brokeninto, andanythingresultingin'. - Trash/ Debris:
the needfor -an lnciderit"Report ::: ; Other
DrivinglwalkingHazard(s)=.ex. .
potholes; trippingtiazards,.wet:
surfaces (notincludingthosecaused
by, normalrain.fall), objectsIn :.
deslgnated, drivingor. Walkingpaths..
etc. Graffiti = " anythin intentional) " g to y...'
applied -to a surface designed:to
defacaormarkuptheareaLight(s)
Out'- self-explanatoryTrash]pebris -
large amounts -left in areas where '
there is not a:trash bin: Thiswould
includeanythingleftbehindby ....:
transientsfound. ion. theproperty.
Other. _ anythingthat would not fall
intoany::oftheothercategorytypes :...:
WildlifeIssues:- Anyregular :: .
ab:undanceof:wildanimalsfound -on.: ......:
theproperty, whichmayImpede
conductinga safecheck (skunks, opossums,
feral; catsldogs,:etcF : .. .. s
OFiIGfNAL
are. permanently stored in the database for future reporting. and statistics.
1. Clock In - Start of Shift: Clockin form that includes aGPSping,:tf ' estampedphoto `of the Pgs;:2 3j work location, and several safety reminders ( required meal/ rest . . breaks. riotificatori of of illness, etc.):
2. PrPre - Shift Checkoff:'. - Health screening & policy acknowledgementform completed - Pgs. 4- 5) : -..: ate . after = duty ackriowledgeinent; imtnedi clock - in Includes fitfor agreement to :follow all:companysafety policies: and guidelines, agreementto take all requiredmeal.aridrest breaks, etc.. 3: Daily: creening- Checklist: Febrile:respiratorJIIness: screenirigform completed :at the pg. be morn of eve". shift. Screensfor. s m tomsof COVII)-19 andg g rY Y P .. possible exposures .:.:
4. Lunch Clock Out::. .. Simple form used toaapture the start of a lunch= break. Includes GPS Pg•:?) pingandtimestamp.
5.: Lunch Clock In:: Simple form used to capture: the end of a lunch: break: Tncludes: GPS p g ping and timestamp.
6. Break Interruption..: This. form is: usedin. the:event:ari.employeehasA. missedof1ate Mpg9) ..... startto amealorrestbreak. It's: immediatelysharedwith::::. .. . scheduling/ payroll for adjustment.:.:
7.. Post; - Shift Checkoff: Finalhealthandsafetyacknowledgementsto endtheshift. Includes Pg, 10) fit-for=duty acknowledgement, acknowledgementof. mealand"rest breaks taken;. etc.
8. Clock out: Clockout form that includesaGPSping andtimestamped-photo of Pg. 11Y the worklocation;
9.. Health/ Safety Questionnaire:; Usedtocapturehealthscreeningsfor employeescallingJnsickto• Pg: 12) thelr.shift. Any employeewith symptomsor exposuresare immediately referred to HR/Safety orfoliow- up. .:
pFi1GINA
IMPORTANT NOTE: YOU ARE ONLY AUTHORIZED: TO GET PAID FOR THE TIME O.F•YO.UR SCHEDULED.: m SHIFT.: CLOCKING IN EARLIER THAN YOUR EXACT SHIFT AND: PERFORMING ANYTYPE OF WORK BEFORE IS: A VIOLATION OF: TRANS WEST ( TW) POLICIES & PROCEDURES.
YOU MUST NOTIFY TRANS - WEST ( TW) IF YOU' ARE REQUESTED T.O / REQUIRED TO HOLDOVER FOR A LEGITIMATE: BUSINESS: REASON: -YOU WILL BE PAID AND COMPENSATED FOR YOUR:TIME IF THIS OCCURS AND YOUR TIMI CARD SI;IOULL REFLECT YOUR ACCURATE, SHIFT TIME WORIChD,, YOU WILL BE COUNSELED & WRITTEN UP FOR ANY VIOLATION: OF THE SE: POLICIES. THIS INFORMATION WILL BE AUDTTED BY TW DAILY. IF YOU ARE NOT COMPLIANT WITH• THESE .PROCESSES REPEATTHESEVIOIATIONS. YOUWiU' BE COUNSELEDAND COULDLEADTO:TERMINATION.
YOUARE.REQUIRED.TO TAKEYOURUNCOMPENSATEDANDUNINTERRUPTEDLUNCH/MEAL. BREAK.':..
BEFORE. THE FIFTH HOUR WORKED. IF YOU HAVE A DESIGNATED. TIME FOR. YOUR LUNCH, YOU MUST ABIDE BY THAT SCHEDULE. IF YOU. REQUIRE .AN ADJUSTMENT, YOU MUST. NOTIFY TW .FOR APPROVAL.
STOP - CLOCKING IN &. CONTACT DISPATCH/ SUPERVISION- IF:
1) You have been in close contact with or cared for someone diagnosed with COVID- 19 within the last 14 days 2) You or. anyone in your immediate household are awaiting COVID=19 test. results ( this does no.t include regularsurveillance: monitoringtesting):.: _.
3) Youhave had.any flu-likesymptomsin thelast:14 days.(fever, cough, sore throat; respiratoryillness, headache, difficulty breathing, new. loss of taste/smell, diarrhea, vomiting, or abdominalpain).: 4) Youhavea. temperature.;100. 44 or. higherScheduled:
Start of. ShiftTime:: 02719-
2021: 12: 00: 53FMMa
Ping. g:: 35.
40732I,-119.: 137898 ::
lW. Security Report 1D #920735077 Page. 2- of 2
Photoofyourworksite - Pleasemakesure=youaretakingaphotoofsomethingthatCLEARLYshowsyourwork site.' Make sure that your. photo DOES: NOT include any paperwork, or other potentially confidential documents or. mformation:
v
12: 01, 17, PM, February 19,.2021
Camera
Notes/ Comments:: ..:
3 vpR1G1NAL
7WSecurityReport ID s209067096 Page_ Iof 2
2. Pre -Shift Checkoff ( AFTER Clock In)
Submitted By...; ; Submitted on ... Job : Site'
aura Burton : Feb. 19, 2021, 1:2; 02 p. m. Main Office. - Trans West Trans- West' Security Services DO NOT complete this form: nntil you have clocked in 'via FormForce.
Date & Time of Shift Start:
02- 19- 202:1 12: 01: 41: PM:
I liave: clocked in to FORMFORCE before beginning this form:
Yes -
anfitfor dutyand free from injury:and illness:::. . . ... Yes, I am: fit. fordutyand freefrom: injury:and: illness:: Yes, I amonxestricted'duties: bitt am ableto. safelyperformmy required/restrictedduties No, I. amNOTFIT FOR DUTY (Contact. Supervision/Sam 1. IMMEDIATELY) 16 greeto followall Trans=West safetyand healthguidelines, properly washingmy hands, coveringmy cough/sneezewith my elbowor: a: disposabletissue, and: ensuringI: havea cleanworkspaceand vehicle: Yes 1:
agree: to - takeall " of myrequired.meal and. rest break:&:.. .. Yes I
understand .that unless. I haveanon -duty lunchagreement; -I MUST:take my lunch: Yes I
alsoagreethat if noon=dutymeal.agreementhas beenmade, and I. am'required:to work:throiighall or: partof mymealbreak, I willcompletea " LunchInterruption" form and contactdispatchor mysupervisorimmediately:
Yes
I
agreeto: reportall vehicle/equipmentmaintenanceissues and/ or: damagefound during' my shift::::: Yes understand
that I mustcompletea:" Post-ShiftCheckoff.', before clockingout of: FormForceat theendof: inyshift: .
Yes :::::. :.:.
I:
agree:to wearmy £ ace mask:at ALLTIMES.while at work, inside, and outside; regardlessof physicaldistance.: between. myself and: other co- workers, vendors, clients;. customers,:etc.: YES - I agreeto wearmyface' maskat ALLTIMES, as- specified'above NO:- I. refuseto abideby. Trans-Westpolicyand: will NOT,vear my facemaskas: specifiedabove I agreeto followall Traus-West safetyand healthoguidelines; as outlinedabove:: YES I agreeto abideby all of Trans-West.' s safetyand* healthguidelines, as outlined:above NO - I WILL".NOT abideby Trans -West' s safetyand healthguidelinesand understandthat: as a result, disciplinaryactions, such: as: 90-dayprobation, unpaid suspension, and% r separationof employment may. be enforced.. I
understandthat all personsand activitiesat theTrans -West mainoffice & parking:lots, locatedat 8503Crippen Street; are videoand - audiorecordedandmonitoted: ,' Yes I:
undersiandthat my presence: in. theseareas. constitutesmy consentto be: recorded: oncl.. monitored:: Yes
1W pecurity Report ID # 187489645 Page. l, of 1
Daily Screening- Checklist, for Febrile' llespiratory Illness'' Submitted By:., : Submitted on : ..: ; Job - Site-
Laura Burton— : Feb. 19, 2021, 1:2 02 p.m. . . Main Office. - Trans- West Trans - West $ ecurity $ Yvices
TW Security Report ID # 716573467 .. Rage_ I of 1
Meal/ Rest Break Interruption
Submitted B' _ .. ; Submitted on Job Site
Laura Burton : Feb. 19, 2021, 1:2::11 p.m. Main Office. - Trans --West Trans -West Security Services 1 TW Security Report. to'# 076914087 Rage. 1_of
5: Post - Shift Checkoff ( BEFORE Clock Glut) .
Submitted By: Submitted on ...... Job Site:
i. atira Snrton Feb. 19. 2021, 12:07-A.m. Main Office - Trans West Trans- West' Security Services . .
Tecurity Report_ In # 5003e Page. LofW. S
Health & SafetyQuestionnaire (COVID-49)
Submitted By ... Submitted on ' ... . `.. _ Job Site:
Laura Burton Feb. 19, 2021, 12:: 13 P. M. Main Office. - Trans --West Trans-West'Security Set -vices