ADMINISTRATIVE REPORT
MEETING DATE: October 8, 2025 AGENDA CATEGORY: Consent - Bids TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: September 26, 2025
SUBJECT: Accept bid and approve contract with Toter, LLC ($787,756.90) for the supply of black refuse containers, green waste containers and blue recyclable containers for the Solid Waste Division.
RECOMMENDATION:
Staff recommend acceptance of the bid and approval of the contract.
BACKGROUND:
Bids were solicited for an Annual Contract to supply refuse and recycling carts. Two bids were received in response to solicitation. The contract award is for a one -year period; renewable annually for four consecutive one-year periods at the City’s option and upon mutually agreeable terms.
The Solid Waste Division within the Public Works Department is responsible for refuse collection within the City. This includes the deployment, replacement and repair of rationally molded containers provided to residential customers for general refuse, recycling and green waste curbside collection. The bids solicited were based on estimated quantities of 3,000 black re fuse containers, 5,500 green waste containers and 3,000 blue recyclable containers. The City determines the lowest overall bidder by multiplying the supplier’s unit price for each of the items by the estimated number of units for each item.
For the past twenty years, the City has exclusively specified rotationally molded carts due to their proven durability, long service life, and ability to withstand the heavy demands of residential and commercial collection routes under varying climate conditions. The Solid Waste Division’s operational history has shown that rotationally molded carts provide superior performance in resisting cracking, splitting, and premature failure, particularly under rough handling, hot or cold weather exposure, and with heavy organics loads. the City’s priority is ensuring maximum durability, longer field life, and reduced replacement cycles. These factors directly support the City’s long -term sustainability and cost-efficiency goals by minimizing the need for frequent cart replacements.
The three bids received are as follows:
The first and second lowest bids were deemed non -responsive, as the bid proposals failed to meet technical requirements. Staff find the bid proposal submitted by Toter, LLC to be acceptable and recommend approval of the contract for $787,756.90.
BIDDER AMOUNT Responsive (YES/NO)
IPL North America
St Demien-De-Buckland, QC, CA $541,894.09
NO – bidder failed to meet technical
requirements. Bid based on injection-
molded containers
Sierra Container Group
Ocala, FL $677,834.44
NO – bidder failed to meet technical
requirements. Bid based on injection-
molded containers.
Toter, LLC
Statesville, NC $787,756.90 YES
FISCAL IMPACT:
Funds are budgeted in the Refuse Enterprise Fund for this contract , thus the City General Funds are not impacted.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Partially Signed Agreement
2. Bid Specification
3. Addendum 1
4. Toter, LLC Bid Response