ADMINISTRATIVE REPORT
MEETING DATE: October 8, 2025 AGENDA CATEGORY: Consent – Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: September 24, 2025
SUBJECT: Agreements for On Call Services for Maintenance, Repair and Abatement for City Facilities
1. Asbestos Services, Inc. for Asbestos/Lead Abatement (Not to Exceed $450,000)
2. Central Cal Surveys, LLC. for Asbestos/Lead Sampling and Testing (Not to Exceed $100,000)
RECOMMENDATION:
Staff recommend approval of agreements.
BACKGROUND:
Currently, Public Works staff does not have the license or training to abate asbestos and/or lead to meet the requirements of Cal OSHA and industry standards. In addition, the Public Works Department needs a third party to sample and test for asbestos and/or lead in City facilities prior to City staff begin demo and construction.
In June of 2025, the Public Works Department conducted a Request for Qualifications (RFQ) to provide on call services for each of the following: asbestos/lead abatement and asbestos/lead sampling and testing.
The RFQ was advertised through the City’s website, PlanetBids and The Bakersfield Californian . In addition, Public Works staff contacted local contractors to participate in the RFQ.
The Public Works Department received the following statement of qualifications for each service:
One submittal for asbestos/lead abatement
Two submittals for asbestos/lead sampling and testing
The Public Works Department’s evaluation committee ranked the proposer’s Qualification Based Score (QBS) and reviewed their fee schedule for conformance with ranges determined to be acceptable in our independent cost estimate. The committee determined that all submittals met the minimum requirements. The following is the summary of the contractors reviewed for each separate service recruited:
Asbestos/Lead Abatement
1. Asbestos Services, Inc. was the only submittal received. QBS was 99.4.
Asbestos/Lead Sampling and Testing
1. Central Cal Surveys, LLC. submitted a statement of qualifications. QBS was 86.2.
2. Charles Taylor Environmental submitted a statement of qualifications. QBS was 84.7.
Public Works staff recommend approving a contract with the following contractors:
1. Asbestos Services, Inc. with a not to exceed agreement for $450,000.
2. Central Cal Surveys, LLC. with a not to exceed agreement for $100,000.
Each contract will be effective for one year from the effective date of the Agreement, with the option to automatically extend the duration for up to three (3) consecutive one -year periods unless either party terminates the Agreement. The contract amounts were based on current staffing levels and projected workload.
FISCAL IMPACT:
Funding for the three (3) agreements will be from varying sources, including the General Fund. The work conducted by each contractor may be done in all seven wards depending on the job site or facility.
COUNCIL GOAL:
Reliable Infrastructure
Safety and Resilience
ATTACHMENTS:
1. Asbestos Services, Inc. Agreement with Exhibits
2. Central Cal Surveys, LLC. Agreement with Exhibits