ADMINISTRATIVE REPORT
MEETING DATE: October 8, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: September 30, 2025
SUBJECT: Dispense with bidding for the purchase of a water truck for the Water Department.
1. Resolution determining that a water truck can most efficiently be obtained through cooperative procurement bidding procedures from E.M. Tharp Inc., dba Golden State Peterbilt and authorizing the Finance Director to dispense with bidding for the purchase of one unit in the amount of $305,886.
2. Appropriate and transfer $5,886 River and Agriculture Water Fund balance to the Public Works Operating budget within the Equipment Management Fund.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
This purchase of a water truck for the Water Department will replace a unit that is more than 16 years old and has passed its useful life. Fleet staff have determined that the unit meets the criteria for replacement and recommend it be replaced with a new unit providing more efficiency and improved performance.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the best intere sts of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
E.M. Tharp Inc., dba Golden State Peterbilt, has entered into a competitive procurement contract with Sourcewell to offer discount pricing for their equipment. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of one water truck from E.M. Tharp Inc., dba Golden State Peterbilt in the amount of $305,886 for the Water Department.
FISCAL IMPACT:
Funds in the amount of $300,000 have been previously budgeted for this replacement. An appropriation and transfer in the amount of $5,886 River and Agriculture Water Fund balance to the Public Works Operating budget within the Equipment Management Fund will be necessary to complete the purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Resolution
2. Quote