ADMINISTRATIVE REPORT
MEETING DATE: October 22, 2025 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Phillip Burns, Development Services Director
DATE: October 1, 2025
SUBJECT: Amendment No. 4 to Agreement No. 2021-242 with Rincon Consultants, Inc.
1.Amendment of Agreement with Rincon Consultants, Inc. to increase compensation not to exceed $3,329,250.00 and expand scope of work to complete zoning ordinance update alongside the General Plan Update.
2. Appropriate $290,691.00 from the General Plan Maintenance and Update Trust account to the General Fund Development Services Department Operating Budget.
RECOMMENDATION:
Staff recommends appropriation of funds and approval of the amendment.
BACKGROUND:
On October 20, 2021, the City entered into Agreement No. 2021 -242 with Rincon Consultants, Inc. for professional services related to the General Plan Update, with a not-to-exceed amount of $2,766,189.00.
Since that time, three amendments have been executed.
Amendment No. 1, approved on November 2, 2022, expanded the Scope of Work to include a zoning ordinance update and increased compensation by $296,798.00, bringing the total to $3,062,987.00.
Amendment No. 2, approved on August 9, 2023, decreased compensation by $24,428.00, adjusti ng the total to $3,038,559.00. Amendment No. 3, approved on March 26, 2025, extended the contract term through December 31, 2026, to allow sufficient time to complete the General Plan Update.
The proposed Amendment No. 4 further expands the Scope of Work and increases compensation by $290,691.00 to complete the remaining tasks associated with the zoning ordinance update. This additional work is critical to ensuring consistency between the new zoning regulations and the updated General Plan, and to meeting current state planning requirements. If approved, the revised not -to-exceed contract amount will be $3,329,250.00. All work will continue to be billed on a time -and-materials basis in accordance with the rates and tasks outlined in the revised Exhibit D. All other provisions of Agreement No. 2021-242 remain unchanged.
FISCAL IMPACT:
Agreement funded via the General Plan Maintenance Trust; therefore, no impacts to the General Fund.
COUNCIL GOAL:
Community Character & Quality of Life
ATTACHMENTS:
Agreement