ADMINISTRATIVE REPORT
MEETING DATE: November 5, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: October 24, 2025
SUBJECT: Dispense with bidding for the purchase of EV tractors.
Resolution determining that EV tractors can most efficiently be obtained through cooperative procurement bidding procedures from E.M. Tharp Inc., dba Golden State Peterbilt and authorizing the Finance Director to dispense with bidding for the purchase of two (2) units in the amount of $637,648.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
This purchase of EV tractors for the Streets Division within the Public Works Department and the Wastewater Division within the Water Department will replace units that are worn out and past their useful lives. Fleet staff have determined the units meet the criteria for re placement and recommend replacing the units for new electric units providing improved performance and efficiency.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not avai lable from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
E.M. Tharp Inc., dba Golden State Peterbilt, has entered into a competitive procurement contract with Sourcewell to offer discount pricing for their equipment. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of two EV tractors from E.M. Tharp Inc., dba Golden State Peterbilt in the net amount of $637,648 at $318,824 per unit.
FISCAL IMPACT:
Funds in the amount of $250,000 have been budgeted for the purchase of an EV tractor for the Streets Division within the Public Works Department. Staff will use previously approved contingency funds to cover the shortage of $68,824. Sufficient funds have been budgeted for the purchase of one EV tractor for the Wa stewater Division within the Water Department. Net cost includes an approved $300,000 discount via the Hybrid and Zero-Emission Truck and Bus Voucher Incentive Project (HVIP). This California program offers financial incentives to public and private companies for purchasing clean trucks and buses.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Resolution
2. Quote