ADMINISTRATIVE REPORT
MEETING DATE: November 5, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: October 24, 2025
SUBJECT: Dispense with bidding for the purchase of aerial bucket trucks for the General Services Division.
Resolution determining that aerial bucket trucks can most efficiently be obtained through cooperative procurement bidding procedures from Altec Industries, Inc., and authorizing the Finance Director to dispense with bidding for the purchase of four (4) units in the amount of $799,375 for the General Services Division within the Public Works Department.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
This purchase of four (4) aerial bucket trucks for the General Services Division within the Public Works Department will replace units that are more than 14 years old and have become worn out and unreliable.
The Fleet Division has determined that the units meet the criteria for replacement. The existing units will be replaced with new units providing more efficiency and improved performance.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that suc h equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
Altec Industries, Inc., has entered into a comp etitive procurement contract with Sourcewell to offer discount pricing for their equipment. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of four (4) aerial bucket trucks from Altec Industries, Inc. in the amount of $799,375 for General Services Division within the Public Works Department.
FISCAL IMPACT:
Sufficient funds were including in the Fiscal Year 2025-26 budget for this purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
Reliable Infrastructure
ATTACHMENTS:
1. Resolution
2. Quote