ADMINISTRATIVE REPORT
MEETING DATE: November 5, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: October 26, 2025
SUBJECT: Dispense with bidding for the purchase of Adobe software products and subscriptions.
Resolution determining that Adobe software products and subscriptions can most efficiently be obtained through cooperative procurement bidding procedures from Dell, and authorizing the Finance Director to dispense with bidding for the purchase of Adobe software products and subscriptions in an amount not to exceed $100,000 for the Technology Services Department
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase
BACKGROUND:
The Technology Services Department has standardized Adobe software and products for many years. Staff rely on Adobe software and subscriptions to produce documents in the normal course of business. Adobe software and subscriptions allow staff to modernize workflow, improve communication with the public, and to increase operational efficiency. Dell uses numerous cooperative procurement contracts to provide competitive pricing for this software.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
Dell has entered into a competitive procurement contract with Omnia – National Cooperative Purchasing Alliance (NCPA) to offer discount pricing for their software products and subscriptions. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of Adobe software products and subscriptions from Dell in an amount not to exceed $100,000 for the Technology Services Department.
FISCAL IMPACT:
Sufficient funds are included in the Fiscal Year 2025-26 budget, which are in the Equipment Fund in order to complete this purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Resolution