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RESOLUTION NO. _________________
A RESOLUTION OF THE BAKERSFIELD CITY
COUNCIL DISPENSING WITH FORMAL
BIDDING PROCEDURES IN MANAGED PRINT
SERVICES OF HP PRINTERS AND
AUTHORIZING THE USE OF COOPERATIVE
PROCUREMENT CONTRACTS FOR THE
MANAGED PRINT SERVICES OF HP PRINTERS
WHEREAS, the City may enter into cooperative procurement contracts for work, supplies, equipment or materials without competitive bidding pursuan t to Bakersfield Municipal Code Section 3.20.060(D)(7); and
WHEREAS, prices offered through national cooperative procurement contracts are generally less expensive than the prices for work, supplies, the City is currently paying; and
WHEREAS, purchasing work, supplies, equipment, or materials for the City through national cooperative procurement contracts is to the City’s economic advantage and in the City’s best interest; and
WHEREAS, Bakersfield Municipal Code Section 3.20.060(D)(7) allows the City Council to determine by resolution to dispense with bidding procedures w hen a local vendor or company has successfully obtained a contract that was competitively awarded by another governmental agency either within the last thirty -six months or is one that is still active and valid as a participant in a cooperative procurement contract; and
WHEREAS, the City desires to utilize a competitively awarded cooperative procurement contract for the purchase of HP Managed Print Services of HP Printers directly from HP Inc., to obtain competitive prices and the best value for the City’s equipment needs; and
WHEREAS, the process used to determine the vendors for the cooperative procurement contracts herein substantially comply with the City’s procurement process, including public advertisement for sealed bids and awards determined on the basis of best value.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Bakersfield as follows:
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1. The above recitals are true and correct and are incorporated herein by reference.
2. The Council finds that utilizing the services of HP Inc for managed print services, wh ich includes provision of both services and necessary products for maintenance use of city printers, is necessary for the City’s use and is not available from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that such purchase be obtained at the lowest possible cost for the quality needed by entering into a city, county, state or federal government cooperative procurement contract that was competitively awarded by another governmental agency within the last thirty-six months and/ or is still active and valid.
3. The Finance Director or his designee is authorized to dispense with bidding in accordance with section 3.20.060(D)( 7) of the Bakersfield Municipal Code and to negotiate the purchase of managed print services acquired from HP Inc.
4. The Finance Director or his designee is authorized the purchase of managed print services acquired from HP Inc. pursuant to the terms and conditions of the State of Colorado NASPO contract No. #187822, as may be amended from time to time and including any options to renew that may be exercised by the parties.
5. That in the event certain work, supplies, equipment, or materials needed by the City are available through more than one of these cooperative procurement contracts and within the timeframe required by the City, the Finance Director or his designee shall purchase such work, supplies, equipment, or materials, from the vendor offering the lowest price.
6. That the Finance Director or designee is authori zed to negotiate and execute any documents that may be necessary to register with, and purchase work, supplies, equipment, or materials from, the vendors herein.
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I HEREBY CERTIFY that the foregoing Resolution was passed and adopted by the Council of the City of Bakersfield at a regular meeting thereof held on ____________________________, by the following vote:
YES: COUNCIL MEMBER ARIAS, GONZALES, WEIR, SMITH, KOMAN, BASHIRTASH, KAUR NOES: COUNCIL MEMBER ______________________________________________________________ ABSTAIN: COUNCIL MEMBER ______________________________________________________________ ABSENT: COUNCIL MEMBER _______________________________________________________________
________________________________
JULIE DRIMAKIS, MMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Bakersfield
APPROVED _________________
By _________________________
KAREN GOH Mayor
APPROVED AS TO FORM:
VIRGINIA GENNARO
City Attorney
By ______________________________
ASHLEY ZAMBRANO
Deputy City Attorney
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