ADMINISTRATIVE REPORT
MEETING DATE: December 17, 2025 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: December 5, 2025
SUBJECT: Dispense with bidding for the purchase of a stencil truck for the General Services Division.
Resolution determining that a stencil truck can most efficiently be obtained through cooperative procurement bidding procedures from National Auto Fleet Group and authorizing the Finance Director to dispense with bidding for the purchase of one (1) unit in the amount of $170,785 for the General Services Division within the Public Works Department.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
This purchase of one (1) stencil truck for the General Services Division within the Public Works Department will replace a unit that is more than twelve years old and has become worn out and unreliable. The Fleet Division has determined that the unit meets the criteria for replacement and recommends the purchase of a new unit providing more efficiency and improved performance.
The City municipal code section 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
National Auto Fleet Group has entered into a competitive procurement contract with Sourcewell to offer discount pricing for their equipment. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of one (1) stencil truck from National Auto Fleet Group in the amount of $170,785 for General Services Division within the Public Works Department.
FISCAL IMPACT:
Sufficient funds were previously budgeted for this purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
1. Dispense with bidding Resolution
2. Quote