ADMINISTRATIVE REPORT
MEETING DATE: January 21, 2026 AGENDA CATEGORY: Consent - Resolutions TO: Honorable Mayor and City Council
FROM: Randy McKeegan, Finance Director
DATE: January 5, 2026
SUBJECT: Dispense with bidding for the purchase of Ford service trucks for the Streets Division.
Resolution determining that Ford F550 service trucks can most efficiently be obtained through cooperative procurement bidding procedures from Downtown Ford Sacramento and authorizing the Finance Director to dispense with bidding for the purchase of two units in the amount of $231,472 for the Streets Division within the Public Works Department.
RECOMMENDATION:
Staff recommend adoption of the resolution and approval of the purchase.
BACKGROUND:
This purchase of two (2) Ford F550 service trucks for the Streets Division within the Public Works Department will replace units that or more than 14 years old and have exceeded their useful life. Fleet staff have determined that the units meet the criteria for replacement and recommend replacing the existing units with new units, providing improved performance and efficiency.
The City municipal code sectio n 3.20.060(D)(6) allows the City to dispense with bidding when it is determined that the equipment is not available from local vendors and that it is in the best interests of the City, and to the City’s economic advantage that such equipment be obtained at the lowest possible cost by entering into a cooperative procurement contract that was competitively bid within the last thirty- six months or is one that is still active and valid.
Downtown Ford Sacramento has entered into a competitive procurement contract with State of California to offer discount pricing for their equipment. Staff recommend adoption of the Resolution to dispense with bidding for the purchase of Ford F550 service trucks from Downtown Ford Sacramento in the amount of $231,472 for the Streets Division.
FISCAL IMPACT:
Sufficient funds have been budgeted within the equipment fund for the Fiscal Year 2025 -26 budget for this purchase.
COUNCIL GOAL:
Innovative and Efficient City Government
Reliable Infrastructure
ATTACHMENTS:
1. Resolution
2. Quotes