ADMINISTRATIVE REPORT
MEETING DATE: February 11, 2026 AGENDA CATEGORY: Consent – Agreement TO: Honorable Mayor and City Council
FROM: Gregory Pronovost, Technology Services Director
DATE: January 27, 2026
SUBJECT: Amendment No. 1 to Agreement No. 2025-067 with CIVICPLUS, LLC (terminating services reducing not to exceed to $135,360.37 and extend term to June 9, 2028) for a subscription of website development, professional consulting/training services and annual services for hosting, maintenance, and support.
RECOMMENDATION:
Staff recommends approval of this amendment.
BACKGROUND:
CITY and CivicPlus entered into Agreement No. 2025-067 on May 14, 2025, in the amount of Two Hundred Eighteen Thousand, Two Hundred Ninety Dollars and Ninety-Five Cents ($218,290.95) with a term ending on June 9, 2028 to provide a subscription of website developmen t, professional consulting/ training services and annual services for hosting, maintenance, and support . The CITY now wishes to amend Agreement No. 2025 -067 to terminate the services and subscriptions to Acquia Optimize, AudioEye Managed, CommonLook Bundle and CommonLook PDF Document Remediation outlined in Exhibit B.
The total compensation has been adjusted to a lump sum payment of $135,360.37 made in three (3) annual installments:
$42,937.47 for 2025-2026
$45,084.34 for 2026-2027
$47,338.56 for 2027-2028
This is a $82,930.58 reduction in total compensation.
FISCAL IMPACT:
Funds for this subscription services are allocated in the Fiscal Year 2025 -26 budget and are within the equipment fund.
COUNCIL GOAL:
Innovative and Efficient City Government
ATTACHMENTS:
Amendment to Agreement No. 2025 -067 with CIVICPLUS, LLC (not to exceed $ 135,360.37) for maintenance and support.PDF