ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: Consent – Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: March 3, 2026
SUBJECT: Consultant agreements to provide materials testing services for calendar years 2026-2027
1. Agreement with Soils Engineering Inc. (not to exceed $750,000)
2. Agreement with BSK and Associates (not to exceed $750,000)
RECOMMENDATION:
Staff recommends approval of the agreements.
BACKGROUND:
As part of the construction inspection process for the City’s Capital Improvement Program projects, various materials used in construction must be tested for compliance with the specifications. The City does not have the staff or the equipment necessary to perform these tests or analysis. Therefore, the City enters into agreements with local testing laboratory to provide the required services.
In November 2025, staff issued a request for qualifications and proposals (RFQ&P) from materials testing firms. On December 5, 2025, five firms (NV5, Inc., BSK Associates, Krazan & Associates, Soils Engineering, Inc. and DC Inspections, Inc.) submitted a statement of qualifications (SOQ) to the City. Staff reviewed the SOQ’s and the selection committee ranked the firms based on each firm’s qualifications. The City then compared the fee proposal of the top-ranked firms (Soils Engineering, Inc. and BSK Associates) with the independent cost analysis prepared by staff.
Staff recommends award of the agreement to (Soils Engineering , Inc. and BSK Associates ) based on qualifications and determination the fees submitted were fair and reasonable.
FISCAL IMPACT:
The contract amount is based on an analysis of the past and projected testing levels and the pricing structure submitted by (Soils Engineering , Inc. and BSK Associates). Funding for this agreement will be paid for through the individual project budgets with varying funding sources.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Agreement Soils Engineering, Inc.
2. Fee Schedule Soils Engineering, Inc.
3. Agreement BSK Associates
4. Fee Schedule BSK Associates