ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: Consent – Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: March 2, 2026
SUBJECT: Consultant agreements to provide on-call construction inspection services for development projects and the Capital Improvement Program, (CIP) during calendar years 2026-2027.
1. Agreement with Meyer Civil Engineering, Inc. (not to exceed $500,000)
2. Agreement with MKN & Associates, LLP (not to exceed $500,000)
3. Agreement with MD Fick Consulting (not to exceed $500,000)
4. Agreement with Provost & Pritchard Engineering, Inc. (not to exceed $500,000
RECOMMENDATION:
Staff recommends approval of the agreements.
BACKGROUND:
To expedite the delivery of the Capital Improvement Program (CIP) and supplement the demand for inspections related to development and subdivisions, staff implemented and “on-call” inspection program in 1996. This program augments City Construction Division staff providing contract inspection services as needed for various City inspection demands. The Program has proven to be very effective in maintaining staffing to prov ide timely response to the City inspection responsibilities. These agreements will allow these programs to continue and are for construction inspection services for the calendar years 2026 and 2027.
In November 2025, staff issued a request for qualificat ions and proposal (RFQ&P) to local engineering firms. On December 5, 2025, seven firms submitted responses: New Gen Engineering, Group Inc., Meyer Civil Engineering, Inc., NV5, Inc., MKN & Associates, LLP, Accenture Infrastructure and Capital Projects , LLC, MD Fick Consulting and Provost and Prichard Engineering Group, Inc.
After reviewing the submitted statement of qualifications and based on qualifications scores of individual inspectors and comparison of submitted hourly rates with staff prepared independent cost estimates, staff recommends approval of agreements with the following firms as being the most favorable to the City.
Meyer Civil Engineering, Inc. (four inspectors)
MD Fick Consulting (one inspector)
MKN & Associates, LLP (four inspectors)
Provost and Pritchard Engineering Group, Inc. (two inspectors)
FISCAL IMPACT:
The Contract amounts were based on current inspections staffing levels and projected workload. Funding for these agreements will be paid for through the individual project budgets with varying funding sources.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
1. Agreement - Meyer
2. Fee Schedule Meyer
3. Agreement - MKN
4. Fee Schedule MKN
5. Agreement - MD Fick
6. Fee Schedule MD Fick
7. Agreement - Provost Pritchard
8. Fee Schedule Provost Pritchard