ADMINISTRATIVE REPORT
MEETING DATE: March 25, 2026 AGENDA CATEGORY: Consent - Agreements TO: Honorable Mayor and City Council
FROM: Zachary Meyer, Public Works Director
DATE: January 16, 2026
SUBJECT: Contract Change Order No. 1 to Agreement No. 2025-070 with Green Machine Sales, LLC (increasing compensation by $393,026; revised not to exceed $5,540,960) for the redesign and upgrade of the sorting line at the City’s Materials Recovery Facility. (Ward 1)
RECOMMENDATION:
Staff recommends approval of the change order.
BACKGROUND:
The City owns and operates a materials recovery facility (MRF) to process recyclable materials collected by haulers. To ensure the continued and efficient processing of incoming recyclable materials, the sorting line requires a redesign and replacement of aging equipment that has reached the end of its useful life, while retaining and integrating existing equipment and infrastructure that remains in good working condition. The proposed sorting line redesign and equipment upgrades will modernize the MRF, support the City’s ongoing housing and population growth, and help control curbside recycling program costs for residents and business owners.
On May 14, 2025, City Council awarded a contract to Green Machine Sales, LLC to redesign and upgrade the sorting line at the MRF. Following execution of the agreement, additional design requirements were identified, including the need for an air compressor and pit construction to support the selected optical sorter model.
Change Order No. 1 provides compensation to th e contractor for these additional requirements associated with the MRF sorting line redesign and upgrade.
FISCAL IMPACT:
Funding will be from the Refuse Enterprise Fund and will be reimbursed by the two grants, The Recycling Partnership ($400,000.00) and CalRecycle’s Beverage Container Quality Infrastructure Grant Program ($5,147,934). There is no fiscal impact to the General Fund.
COUNCIL GOAL:
Reliable Infrastructure
ATTACHMENTS:
Contract Change Order No. 1